Authorization Letter to Use Vehicle: 4 Templates

by

How to transfer your vehicle 🚙 authority to someone else? Is the paperwork for the authorization letter very complicated? 

Well, no need to worry 😳 regarding these questions. If you wish to transfer your vehicle authorization to someone else, be it your new 🆕 driver or giving out your vehicle in rental services, you can simply process this by writing an authorization letter to use the vehicle.

Such an authorization letter states that you are aware and responsible for the usage of your vehicle 🚘 by that particular person. 

What to Write in an Authorization Letter to Use Vehicle 

Here is a list of all the content that you must write in your authorization letter to use the vehicle. Follow the points in numerical order. 

  • Begin the letter 📨 by introducing yourself and the purpose of this letter. Write your name and your wish to share your vehicle usage with another person. 
  • As the letter deals with the subject of vehicle authorization, write 🖋️ about the model of your vehicle, your registration of the vehicle, and your driving license number right after the introduction. 
  • As it is a formal letter, you can directly jump to address your situation and the necessity to transfer vehicle 🚗 authorization. This can include the circumstances that had led you to transfer 🔂 your vehicle usage to that particular person. 
  • Give information about the person who will use your vehicle. Mention the name of the person and your relationship with them. Write their driving 🪪 license number and expiry date of the license, and stress their capability to drive efficiently.  
  • If you wish to authorize your vehicle usage for a particular time 🕰️ period, mention that as well. 
  • You can end the letter ✉️ by finally granting the authorization to that particular person and final request to update the authorization details. Also, write thanks in advance. 

How to Write an Authorization Letter to Use Vehicle (Tips)

There are certain details that must be green ✅ ticked while writing an authorization letter to use the vehicle. 

Dive in, and do not forget to recheck these things before 🔴 pointers.

Accurate Numbers

The authorization letter involves numerous numbers, including the driving license number of a minimum of two people, the expiry date of the license, the vehicle registration number, and other related details. Therefore, numbers must be written accurately. A single misplacement in a digit 🔢 can fail the purpose of the entire letter. 

Give a Valid Reason behind Authorisation Transfer

Draw a brief scene as to why the vehicle authorization transfer 🔂 is needed. You need to give a valid reason that stands solid on practical grounds and does not sound absurd. 

Final Statement of Authorisation

After you file the entire authorization case, write an appropriate and final statement to grant the authorization. This is an essential step 👣 in the letter as it must be written in clear and bold words that you sanction this authorization. 

Request for Authorisation

After presenting all the details and the purpose of authorization, do not forget to request 🙏 for the authorization to be approved or notes, as per the case may be. 

Letter Template: 1

Authorization Letter to Use Vehicle

[Name of the sender]

[Designation of the respective person]

To,

[Name of address]

Subject: letter of authorization for vehicle use

Respected sir/madam,

This letter informs you that I (mention your name) authorizing (mention holder name) for vehicle use.

(Mention holder name) has submitted his/her application for this long back, and after completion of his/her all the assessment, we hereby now authorize him/her for vehicle use. All the test assessments and documentation have been done with legal action.

We have seen his/her confidence in his/her driving. After his/her proper assessment, we have granted him/her this authorization by our agency or organization. He/she has the proper legal driving license along with him/her.

We have properly guided him/her in this matter. This matter is crucial for anyone, so we have properly taken care of every situation.

All the documents have been verified properly with proper assessment. All the documents have been attached with this letter for your reference; please find the attachment.

If any further queries are left, do let us know you can reach us at [mention phone number] or through an email [mention email address].

Sincerely,

[Sender Name]

authorization letter to use vehicle

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 2

Authorization Letter to Drive Vehicle

[Name of the sender]

[Designation of the respective person]

[Address of the sender]

[Contact information of the sender]

To,

[Name of the recipient]

[Address of the recipient]

Subject: letter of authorization for vehicle use

Respected sir/madam,

The purpose of this letter is to inform you that I (mention the name of the sender) authorizing (mention the name of the holder) for the use of vehicle. (Mention holder name) has submitted his/her application for this purpose on the day (mention the details) after completing his/her all types of assessments.

We, at this moment, now authorize him/her officially for the use of vehicles. All the process of tests and documentation has been done with all the legal procedures as per the rules of our institution.

We have carefully watched his/her confidence towards his/her driving, and only after the proper assessment has we concluded granting him/her this authorization by our organization.

He/she now has the proper legal driving license along him/her. We have guided him/her in the best way possible in this matter.

This matter is something very important for any citizen, so we have taken proper of all kinds of situation. All the documents have been verified with proper care and assessment. All the related documents have been enclosed with this letter for your future reference and help, hope you will find this useful.

If you have any further queries, please contact us at [mention phone number] or through an email [mention the email address].

Thanking you,

With regards

[Name of the sender]

[Date]

authorization letter to use vehicle

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 3

car vehicle authorization letter format

[Name of the sender]

[Designation of the respective person]

[Address of the sender]

[Contact information of the sender]

To,

[Name of the recipient]

[Address of the recipient]

Subject: letter of authorization for vehicle use

Respected sir/madam,

I [Mention the name], a resident of [Mention the details of address], own a vehicle [Mention the details] with the registration no. [Mention the registration no.]. The number of my driving license is (mention the details) with the expiry date of (mention the date).

With due respect, I would like to inform you that, due to some unavoidable circumstances (mention the details), I will not be able to use that vehicle for some days.

For this reason, in my absence, I authorize my (mention the relation) named (mention details) with the registration ID (mention details) and expiry date [Mention details] to drive my vehicle.

We only have one vehicle at home, and he/she has to fulfill the duties until I can resume my responsibilities towards my family. I have already attached the related documents and information with this letter to help you in this procedure as per my ability.

I request that you please update this information and help me as soon as possible. 

If you have any additional queries or need any other information, please contact me at any time at [mention phone number] or through an email [mention the email address].

Hope you will consider my request and oblige me.

Thanking you,

With regards

[Name of the sender]

[Date]

authorization letter to use vehicle

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 4

Driving Car Authorization Letter

[Your Name]

[Your Address]

[Your contact information]

[Date]

[Recipient Name]

[Recipient Address]

[Recipient contact information]

Re: Letter of authorization for driving car

Dear [Recipient Name],

I, [Mention Your Name], resident of [Mention Your Address] own a [Mention the Car Details] make, with a vehicle registration number [Mention car’s registration Number]. My registration ID is [Mention the registration ID of the car] and I have a licensed vehicle driving license. The registration ID of my driving license is [Mention your ID] and registration date is [Mention the Date of registration] and expiry date [Mention the Date of expiry].

With due respect, I would like to say that I am unable to drive the vehicle due to [Mention the reason why you are unable to drive your vehicle]

In my absence, I authorize, [Mention Appointed Representative Name], with registration ID [Mention registration ID Number of Authorized person] and registration date [Mention registration Date Number of Authorized person’s driving license] and expiry date [Mention expiry Date Number of Authorized person’s driving license] to drive the car. We have one vehicle at home and [Authorized person’s name] has to fulfill the responsibilities in my absence.

I humbly you to update the information and in case of any further information kindly contact me over the phone [Mention your contact Number] or drop your queries at [Mention your mail address].

Thanking for your cooperation.

Sincerely,

[Hand written signature]

[Date]

[Notary or witness if required]

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Similar Posts:

Was this article helpful?

Leave a Comment