Writing an appointment letter is not a matter of joke. One needs to keep in mind certain points and mention certain information in the letter.
One should mention the detailed pay structure of the job, the nature of the job whether temporary or permanent.
One should also mention the perquisites payable upon joining and the duration of the probation period if any. Go through our templates mentioned below. You shall find all the guidance needed for writing such a letter here.
Template: 1
From
(Name of the sender)
(Address of the sender)
To,
(Name of the recipient)
(Address of the recipient)
(Date)
Dear Ma’am/ Sir,
Subject: Appointment Letter for The Position of Office Clerk
With reference to your personal interview of [mention the date], we are pleased to appoint you to the post of the office clerk in our office.
Your job has been classified as under the management grade of an office clerk. You will be on prohibition for [mention the time period] from the date of joining the company, while on probation you will be required to give [mention the time] notice or payment of [mention the time period] gross salary in lieu of a notice of your intent to leave the company’s service.
You will prefer all such jobs as assigned to you to the satisfaction of the management. It is also a condition of your employment that you will serve the company at any place designated by the company You will receive the emolument per month of basic salary [mention the amount], house rent [mention the amount], utility [mention the amount], transport allowance [mention the amount], and medical bills of [mention the amount]. So the total amount will be of [mention the total amount].
We all are looking forward to working with you and hope you will soon feel like part of the team. If you have any further questions then you can contact our helpdesk without any hesitation.
Thank You.
Yours sincerely,
(Name)
(Handwritten Signature of the sender)
(Date)
Designation in the Company)
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