Medical Secretary Appointment Letter Template

You may not feel comfortable writing an appointment for someone who will be joining as a medical secretary in your hospital or clinic. You may not be confirmed about what all responsibilities he will be discharging.

But you will be getting all the needed information in this letter template. It will surely work for you. You can explain salary details and terms and conditions that are followed in your organization. You must also share the joining date and time.

Letter Template: 1


(Name of the sender)

(Address of the sender)


(Name of recipient)

(Address of the recipient)


Dear Ma’am/Sir,

Subject: Appointment Letter for The Position of Medical Secretary

This is hereby to notify you that in response to your application letter, we are glad to inform you about your selection for the position of Medical Secretary at our hospital (name of the hospital/clinic). We expect you to join from (date of joining).

As per our hospital’s rules and guidelines, you will receive a basic monthly salary (mention salary).

In the role of Medical Secretary, you will support physicians’ staff by representing physicians. You will have to sort the emails, documents, and telephone calls. Scheduling a patient appointment and arranging referrals, billing patients and third-party payers will be added to your job description. You will also control the account receivables in our hospital.

Moreover, there are so many duties for a Medical Secretary such as transcribing dictation, preparing medical reports, recording patient history, and operating the notes, correspondence. You should always keep maintaining office files and patient records. Your job duties include scheduling the patient’s appointment for X-rays, lab tests, physical therapy, CT scan, MRI. You will also have to generate revenues by all records.

Apart from this, there are also some fundamental duties for the job as a Medical Secretary.

If you’re interested in this proposal, you are requested to respond as soon as possible before the joining date. For confirmation, you just have to send a copy of this letter as your acceptance letter with your signature and required formal documents.


Thank you,

Yours sincerely


(Handwritten signature of the sender)


(Designation in the hospital/clinic)

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Similar Posts:

Was this article helpful?