New Guest Welcome Letter Template

Using this letter structure, you can choose to welcome the new guest in a polite and professional way. You must inform the staff members that you will be helping the new guest.

You can also pay thanks to the guest for choosing their institution for the stay. You can express eagerness on behalf of your organization to meet the guest in person. You must assure of attending to his needs with sincerity and play the best host. 

Letter Template: 1

(Your name)

(Your address)

(Your contact information)


(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter to Welcome a New Guest

Dear (Name of the Recipient),

We are greatly pleased to be able to welcome you, as one of the respectable guests of our organization (mention the name of the institution). On behalf of the entire team, I am conveying my thanks to you to choose our institution for your stay. We hope you will collect precious memories by staying here. Our staff will always be eager to help you with any problem.

We are waiting to meet you and we can assure you that we are very attentive to your needs. We will always try our best to exceed your expectations.

You are requested to see our (mention the post) for any further information. You are requested to bring the documents (mention details) with you on the first day of your stay. We hope we will be able to satisfy you.

Please don’t hesitate to contact me at any time for any information or assistance you need related to our service. 

We wish for your and good staying experience,

Thank you very much for your support,

With regards,

(Hand-written Signature)


(Notary or witness if required)

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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