Hotel Guest Farewell Letter: 10 Emails and Templates

Consider a situation when a guest is leaving your hotel after spending a long holiday. Then you must send him or her a farewell letter.

For your convenience, we have provided a few sample farewell letters which will assist you on this topic. You should provide some details like your name, designation, hotel name, address, and the name of your hotel guest in this letter.

You can also add some words requesting him or her to fill out the guest survey form of your hotel website and give his/her valuable feedback. 

Letter Template: 1

Hotel Guest Farewell Letter

[Mention sender name]

[Address]

Dear (Guest name)

We hope you had a great stay at our hotel(mention hotel name). Thank you for choosing our hotel for your stay. We had a great time serving you.

We would love to greet you again. Come back soon and remember to check our latest update on our website(mention website name).

We all are looking forward to welcoming you again.

We would love to know your feedback about us so that we can review and work on it. Could you take a moment to fill out our guest survey? (Provide link)

Thanking you

(sender name)

hotel guest farewell letter

Letter Template: 2

Hotel Guest Farewell Letter

(Mention the full name of the sender)

(Mention the job title of the sender)

(Mention the full name of the organization)

(Mention the relevant date)

To,

(Mention the full name of the recipient)

[Mention the recipient’ address]

Dear (mention the full name of the recipient),

This letter is written to you to bid you farewell and thank you for choosing our [mention the name of the hotel] for your stay.

Each and every member of our hotel was obliged to serve you and we sincerely hope that we achieved our target of making your stay memorable here. 

During your last [mention the no. of days] stay here, our staffs have ensured that you do not have to face any kind of difficulties and your enjoyment here does not get spoiled.

The motto of our hotel is the ultimate satisfaction of our guests as we see to it that all our guests have a pleasant experience being here.

We strive to make your experience at [mention the name of the hotel] to be one that you will remember for a long time. Therefore your feedback is very important to us.

We would request you to kindly spare a few minutes from your precious time to fill our online feedback form so that we can continue to make your experience better every time and in case you really liked our service, the feedback form will help us to serve you this exceptionally each time you are here.

We are looking forward to what you felt about our service. Please visit us again.

Thanking you

Sincerely,

[Mention your name]

hotel guest farewell letter

Letter Template: 3

(Mention the full name of the sender)

(Mention the job title of the sender)

(Mention the full name of the organization)

(Mention the relevant date)

To,

(Mention the full name of the recipient)

[Mention the recipient’ address]

Dear (mention the full name of the recipient),

This letter is being written by me on behalf of our [mention the name of the hotel] to thank you for your [mention the no. of days and nights] stay and bid farewell to you.

Our hotel policy states and always focus on giving happiness to our guests and taking care of their satisfaction by providing the best service in [mention the name of the city].

We prioritize each guest and see to it that they do not have to come in the face of any difficulty while staying here. 

As we had your reservations made here already and got to know from you that you were here to enjoy a very special occasion [mention it], we made sure that you love spending each and every moment of your time here.

All the arrangements were made keeping your taste in mind and as per the instructions provided by you over the call. 

We hope you liked our extra set of necessary arrangements [mention the details] prepared by us, thinking of the current pandemic situation so that there is no barrier between you and your happy moments. We sincerely hope that we managed to impress you with our genuine efforts.

We would request you to kindly take a moment to fill the online guest feedback form of [mention the name of the hotel] so that we get to improve our drawbacks if any and in case you really liked our service, we can continue to serve you with this same amount of dedication and excellence every time you visit us.

Once again, we are grateful to you for staying here and making us happy. Please come again.

Thanking you

Sincerely,

[Mention your name]

hotel guest farewell letter

Template: 4

[Mention sender name]

[Address]

Dear [Recipient Name]

We would like to say to you that you all have been great to us. Those few days which we spent together were a great experience.

We get to learn so many new things from you. Staying with you and learning new different things with you was a great happening to us.  Your way of seeing and tackling the situations is commendable.

Our kids get to learn so many things from you. Your behavior and nature made us so comfortable with you that it wouldn’t make us feel different from you all. 

On the day of your leaving, we would like to congratulate you on your farewell. We wish you all the luck. May, you all stay safe and healthy. Lastly, we hope we get a chance to meet you soon and spend time together once again. Keep in touch.

Happy farewell!

With love,

[Sender Name]

hotel guest farewell letter

Template: 5

Farewell Letter to Guest Relation Officer

[Mention the name of the sender]

[Mention the job title of the sender]

[Mention the full name of the entity]

[Mention the date]

To,

[Mention the full name of the recipient]

[Mention the job title of the recipient]

[Mention the full name of the entity]

Dear [Mention the full name of the recipient],

This letter is subjected to my farewell in the [mention the name of the company]. I, Mr. [mention the name of the guest relation officer], have been working with the [mention the name of the company] for over [mention the number of years] years.

From the start of my job here in this company, I have seen a lot of development and growth. But I had never thought that a day would come when I would be writing a letter to bid goodbye to all my respected co-workers. 

I was generally assigned tasks like greeting guests, providing useful information about their stay in the hotel, and arranging travel ideas for valuable clients.

Working here in the guest relations offices would never be easy without the help and support that my co-workers and the management team have provided me with. But, as I am [mention the reason for quitting the job], I hope you all will appreciate my next venture and wish me luck. 

Although I am leaving this [mention the company’s name], that does not mean I will not be available to you.

Working here with you all has helped me create an emotional bond that I will never be able to forget. Thus, I am mentioning my contact details below, if ever, anyone wants to contact me, please feel free.

Thank you all, goodbye!

With regards, 

[Mention the name of the sender with signature]

Guest Relation Officer at [Mention the name of the sender]

[Mention the mail ID or the contact number of the sender].

hotel guest farewell letter

Template: 6

[Mention the name of the sender]

[Mention the job title of the sender]

[Mention the full name of the entity]

[Mention the date]

To,

[Mention the full name of the recipient]

[Mention the job title of the recipient]

[Mention the full name of the entity]

Dear [Mention the full name of the recipient],

It is with a heavy heart and teary eyes, that I am here to write the letter of farewell to Mr. [mention the name of the Guest relation officer], as he is leaving the [mention the name of the company] for his own personal cause. I am really having a mixed feeling on receiving your letter of resignation on the [mention the date].

Firstly, I am regretful for your resignation, as the [mention the name of the company] will lose one of its finest employees. Secondly, it is an honor to wish you the best of luck for your next venture. I am sure that, wherever you go, you are going to shine!

Through this farewell letter, I would like to thank you for your immense patience and hard-working nature. It is very hard to find such good and knowledgeable employees like you. The whole team of the [mention the name of the company] will miss you and your work.

From the beginning, we are enchanted with your act of kindness and the way you respect every person, be it your senior or the clients, with respect. The company also praised you earlier for your dedication to the work. 

As a guest relations officer, you were generally assigned to greet guests on their arrival, addressing any guests’ complaints or passing those complaints to the management team. I am proud of you, as the company has been receiving many compliments regarding your work. 

Thank you, Mr. [mention the name of the Guest relation officer], for your service.

With regards, 

[Mention the name of the sender with signature]

[Mention the designation of the sender] at [Mention the name of the sender]

[Mention the mail ID or the contact number of the sender].

hotel guest farewell letter

Template: 7

A guest checked into your hotel a few days ago. Now it is time for him or her to check out. As a good host, you must write a goodbye letter to him. You may use a semi-formal tone in this letter.

You should inquire with him about his stay. You should wish him a pleasant journey. You may also request that he visit your property anytime in the future as and when he is in your locality.

Goodbye Letter to Hotel Guest

[ Insert the Sender’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

[ Insert the Date of sending the letter]

[ Insert the Receiver’s Name]

[ Insert the Receiver’s Address]

———- [ Address Line1] ———–

———- [ Address Line 2] ————

Dear [Mr./ Mrs./ Ms./ Insert the name of the receiver]

 Greetings of the day!

On behalf of our staff members, we thank you for choosing [ insert the name of the hotel] Group of Hotels, [ insert the location of the hotel] for your stay.

We anticipate hoping that you were satisfied with our service and that we could provide for all your requests and requirements before and during your stay.

We would want to take this moment to appreciate the amount of cooperation and patience you have shown towards our staff. Thank you for doing so.

If you believe that the services at [ insert the name of the hotel] Group of Hotels has failed in any need during your time of stay, you can help us improve and grow by providing us with your valuable feedback.

We thank you for gracing us with your presence, and we hope that you would come to stay with us in the coming days. For further queries, please feel free to contact us at [ insert contact details of the organization] or visit our website at [ insert the website of the organization]

Thank you,

Best Regards,

[ Insert the Full Name of the Sender]

[ Insert designation at organization], [ insert the name of the organization]

 [ Insert the contact details]

goodbye letter for hotel guest

Template: 8

Goodbye Letter to Hotel Guest

[Mention your name]

[Mention the name of the Hotel]

[Mention your address]

[Your contact information]

[Mention the date of sending the letter] 

To,

[Mention the name of the addressee]

 [Mention the address of the addressee]

[Mention the date of sending the letter]

Subject: Letter of Goodbye.

Dear [Mr. / Mrs. / Ms. / Mention the name of the addressee],

It is a great honor that I [mention your name] have got the opportunity to write you this letter.

I on behalf of all the staff members at [mention the name of the hotel] would like to extend our heartfelt gratitude for choosing our [mention the name of the hotel] for your [mention the purpose for which the services of the hotel was used].

It was a great honor to serve you. [Mention the name of the hotel] is lucky to have you as our customer. Your sweet behavior with all staff members is highly commendable. The patience and kindness you showed to the staff members are highly appreciable.

If you have any thoughts and reviews about the services at [[mention the name of the hotel], then please feel free to inform us. Your valuable feedback will give us the scope to improve our services and infrastructure much better.

Once again we the staff members at [mention the name of the hotel] like to thank you. Hope you will again choose our [mention the name of the hotel] in the future.https://54e9c9afb67ea64331d181658bca0837.safeframe.googlesyndication.com/safeframe/1-0-38/html/container.html

For any further bookings or any queries, you can always reach us at our help desk [mention the contact number]. You can also mail us on [mention the mail id].

 Thanks,

Regards,

[Handwritten Signature]

[Mention the name of the sender]

[Mention the designation of the sender]

[Mention the name of the hotel]

[Mention the address of the hotel]

[Mention the date].

goodbye letter for hotel guest

Template: 9

Goodbye Letter to Hotel Guest

[Mention your name]

[Mention the name of the Hotel]

[Mention your address]

[Your contact information]

[Mention the date of sending the letter] 

To,

[Mention the name of the addressee]

 [Mention the address of the addressee]

[Mention the date of sending the letter]

Subject: Letter of Goodbye.

Dear [Mr. / Mrs. / Ms. / Mention the name of the addressee],

We the staff members at [mention the name of the Hotel] would like to thank you for choosing our hotel for your [mention the purpose and name of the services used at the hotel].

We at [mention the name of the hotel] were elated for having you as our customer. We were more than happy to render you our services.

I on behalf of all the staff members at [Mention the name of the Hotel] would like to tell you that you are a wonderful person. We were so happy to find that how friendly you were with the [mention any particular staff or department].

Your kindness and generosity towards them make you more special. And we are honored to get the opportunity to serve you with our services.

We hope you have liked our services. If you have any suggestions to make, then please give your valuable suggestions. You can put your suggestions in the feedback section on our website. 

We are looking forward to future associations with you. Once again Thank you for choosing our hotel for your purpose of [mention the purpose for which the services of the hotel were used].

For any inquiries, you can call us at [mention the contact number]. You can also visit our website for bookings or any other related services.

Thanks,

Regards,

[Handwritten Signature]

[Mention the name of the sender]

[Mention the designation of the sender]

[Mention the name of the hotel]

[Mention the address of the hotel]

[Mention the date].

goodbye letter for hotel guest

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