Respond To Query For Lateness Letter: 3 Templates

If you want to respond appropriately to the authority regarding the query due to being late to the office. Now here, you can easily do it with the help of our below sample letters regarding a letter to respond to a query for lateness.

Here you have to write the date on which you were late to the office, the reason for coming late on that day, and some words to apologize for such an incident and assure them that this will never happen again. 

How to Write a Query Letter on Lateness?

  • You must write in a requesting tone about apologizing on the particular date and time.
  • You can show your acceptance for your fault or mistake for not being able to come to the office on time.
  • It is important to mention the name and details of the department.
  • You can attach the documents to show the reason for coming late to the office. 
  • You must assure of maintaining regularity in the office.

How to Answer Queries on Lateness to Work?

  • You will be asking for pardon for coming late to the office.
  • Admit that it had been your misconduct to be late.
  • You can explain how you have been sincere and dedicated to your work.
  • Describe the cause of getting late.
  • Commit to proving your sincerity and dedication towards work once again.

How to Answer a Query Letter for Coming Late to Work?

  • In the first part of the letter, you must describe the subject matter which is about coming late to the office.
  • You must mention the date and time of coming late to the office.
  • You can admit about how your delay to work had affected the rest of the people in the office.
  • You can reveal how you have been a responsible member of the office.
  • Share the cause of the delay in the office.
  • Request for another chance to prove you in the office.

How to Write a Query Letter for Coming Late to Work?

  • You can inform me about the date and time of coming late to the office.
  • You can show your apology for coming late to the office.
  • You can take the fault on your shoulders for not being able to make it to the office. 
  • You can describe how you have been late.
  • You can ask for an apology again and promise to be regular always.
  • You can share the related documents for coming late to the office.

How to Respond to A Query Letter for Lateness? 

  • Firstly, you must mention the date and time of coming late to the organization.
  • Agreeing with your fault for coming late to the office will actually improve your image in the organization.
  • You can remind yourself about how you have been sincere, punctual, and given positive results. 
  • You can describe what circumstances had led you to come late to the office.
  • You can share the documents to prove your delay coming to the office.
  • You can repeat your apology for not coming to the office and assure of not repeating it.

How to Answer a Query for Lateness?

  • Since you have been late to the office, mention the date and time.
  • Your senior will have a good opinion once you admit your mistake or fault.
  • You can express your apology and ask us to excuse you. 
  •  You can mention how you have been proving yourself in your work.
  •  You can describe for what reason you have been late.
  • You can assure of not coming late to the office again.

Template: 1

(Your name)

(Your address)

(Your contact information)

(Date)

(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter to respond to query for lateness

Dear (Name of the Recipient),

I am requesting you to consider this letter as my written apology for being late to the office on the day of (mention the date) at the time of (mention the time). It is a very unusual incident from my end as one of your department workers (mention the name and details of the department).

I was late that day due to the cause of (note the details), which created a very serious problem (mention details) for me and my family that day. I have also attached the related documents to prove my every word.

I had no other choice but to be late on the previously mentioned day. Therefore I request your consideration related to this problem and give me another chance to prove myself and my loyalty to the company.

I am eagerly waiting for your positive answer.

Thank you very much for your understanding and full support for me till now.

With regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

respond to query for lateness letter

 letter of response to queries for lateness

Template: 2

(Mention the name of the sender)

(Mention the address of the sender)

(Designation of the sender)

(Name of the company)

(The contact information of the sender)

(Date)

To,

(Name of the addressee)

(Address of the addressee)

(Designation of the addressee)

(Contact Information of the addressee)

Sub: Letter to respond to query for lateness

Dear (Name of the addressee),

I am writing this to you as my written apology for coming late to the office on (mention the date) at the time of (mention the time). I am extremely sorry for this misconduct and want your consideration as it is a very unusual incident from my end.

I always tried my best to work as a responsible employee of the department of (mention the designation and details of the department) of your organization (mention the details). I was late that day due to the incident (mention the details), which created a very serious problem (mention details) not only for me but also for my entire family that day. Therefore, I want to pray for another chance to prove myself as a responsible worker at your institution.

I’m sharing the related documents here for you to prove my every word and gesture. I had no other choice but to arrive late on the day mentioned previously. For this reason, I request your kind gesture and consideration related to this mistake of mine and give me another chance to work as a loyal employee of the company.

I will be eagerly waiting for your kind and considerate answer.

Once again, thank you very much for your understanding and full support for all these years.

With regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

respond to query for lateness letter

 letter of response to queries for lateness

Template: 3

(Mention the name of the sender)

(Mention the address of the sender)

(Designation of the sender)

(Name of the company)

(The contact information of the sender)

(Date)

To,

(Name of the addressee)

(Address of the addressee)

(Designation of the addressee)

(Contact Information of the addressee)

Sub: Letter to respond to query for lateness

Dear (Name of the addressee),

This letter conveys my sincerest apology for coming late to the office on (mention the date) at (mention the time). I am very regretful for this misconduct of mine and pray for your kind consideration as it is a very rare incident.  I feel very sorry as my lateness almost harmed the entire organization wants a second chance to work better.

I always tried my utmost to work as a responsible member of the department of (mention the designation and details of the department) of your organization (mention the details). I was late that day due to the incident of (mention the details), which caused this serious problem (mention details) for me and all my family members.

 Therefore, I want to pray for another chance to prove myself as a responsible staff as I am currently taking steps to ensure that I will never arrive late in the future. I’m sharing the related documents to prove my every word and gesture.

I could not help myself from arriving late on the day mentioned previously. For this reason, I request your kindness and consideration related to this mistake and to offer me another chance to work as a loyal employee in the future.

Please let me know if there is anything else I can do to prove my words.

I will be waiting for your kind and positive response.

Once again, thank you very much for giving me your full support and assistance for all these years.

With regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

respond to query for lateness letter

Similar Posts:

Leave a Comment