It is impractical to believe that no one ever crossed or missed a deadline in their life. Understandably, it is not necessarily an admirable thing, but mishaps do happen.
So when desperate time strikes, always it is a show of good faith to accept your shortcomings, apologize for them and strive to do better in the future. 🙌😊✔️
Writing letters to respond to a query for lateness is made easy now since.🧾
What to write in a letter to Respond to a Query?
The main goal of a letter in response to a lateness query is to clarify your side of the story which resulted in the tardiness and then offer a rationale or apologize for the late submission.✔️
😊 In addition to discussing the possible effects of the tardiness, you need to attempt to communicate a feeling of comprehension, truthfulness, and professionalism in the letter. 📑
- Any letter needs a proper salutation.
- You ought to start the letter with respectfully or dearly (sir/ma’am).🙌
- Convey your appreciation for receiving a query letter for your lateness
- Tell them how profoundly you are acknowledging the situation at hand.✔️
- Apologize for all the inconvenience caused by your lateness. 📝
- Be sure to give a thorough justification for your tardiness.
- Avoid making fake accusations and conjuring up fake scenarios.🤔
- Go into great detail relaying to them any unforeseen events that could have befallen.✋
- Make it clear to them that you understand that every action has its consequence.
- You are willing to rectify it and would avoid lateness in the future.🥰
- Include any actions you may have taken to boost productivity which would ensure zero delays further.
- Try to be reassuring and offer a solution if your delay has caused some severe damage.
- Thank them for their kindness, compassion, understanding, and forbearance.
- End the letter with terms like sincerely and faithfully. ✅🧾
- Give them a way to get in touch with you if they have additional queries. 📝📱
Tips to write to Respond to a Query
The key to enhancing a letter to respond to a query for lateness has to be having a demure and calm demeanor, rather than having a haughty one. I have curated for you the basic tips to make your letter more credible and professional:
- Acknowledging the obvious
By taking in account that you are in the wrong, and you understand the gravity of the situation might help your case more than being nonchalant.✔️
- Showing Willingness and genuine behavior
It is very pertinent that you show a proper willingness to improve your tardiness and be more prompt in the future. Genuine good behavior would make you more trustworthy to them.🤔🙌
- Never Lie
It goes without saying that to lie is to dig your grave. Be honest and truthful and avoid making false accusations about someone else. Own up to the situation with courage and reliability.✔️📑
- Proofread
The importance of rereading your work before sending it to them would ensure a letter that is free from grammatical errors and wrongful tones.🧾
- Be unbiased and always precise
Precision is the key, and the more direct and assertive the letter would be following your shortcomings, the more likable you will grow. 📝
- Be professional about it
If the letter is written in a professional and respectful tone then your chances of being pardoned would be higher. The sentence structure and writing format should abide by professional rules and always avoid being defensive or argumentative. 🙌🥰
Template: 1
Respond to Query for Lateness Letter
(Your name)
(Your address)
(Your contact information)
(Date)
(Name of the Recipient)
(Address of the Recipient)
(Contact Information of the Recipient)
Sub: Letter to respond to query for lateness
Dear (Name of the Recipient),
I am requesting you to consider this letter as my written apology for being late to the office on the day of (mention the date) at the time of (mention the time). It is a very unusual incident from my end as one of your department workers (mention the name and details of the department).
I was late that day due to the cause of (note the details), which created a very serious problem (mention details) for me and my family that day. I have also attached the related documents to prove my every word.
I had no other choice but to be late on the previously mentioned day. Therefore I request your consideration related to this problem and give me another chance to prove myself and my loyalty to the company.
I am eagerly waiting for your positive answer.
Thank you very much for your understanding and full support for me till now.
With regards,
(Hand-written Signature)
(Date)
(Notary or witness if required)
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Template: 2
letter of response to queries for lateness
(Mention the name of the sender)
(Mention the address of the sender)
(Designation of the sender)
(Name of the company)
(The contact information of the sender)
(Date)
To,
(Name of the addressee)
(Address of the addressee)
(Designation of the addressee)
(Contact Information of the addressee)
Sub: Letter to respond to query for lateness
Dear (Name of the addressee),
I am writing this to you as my written apology for coming late to the office on (mention the date) at the time of (mention the time). I am extremely sorry for this misconduct and want your consideration as it is a very unusual incident from my end.
I always tried my best to work as a responsible employee of the department of (mention the designation and details of the department) of your organization (mention the details). I was late that day due to the incident (mention the details), which created a very serious problem (mention details) not only for me but also for my entire family that day. Therefore, I want to pray for another chance to prove myself as a responsible worker at your institution.
I’m sharing the related documents here for you to prove my every word and gesture. I had no other choice but to arrive late on the day mentioned previously. For this reason, I request your kind gesture and consideration related to this mistake of mine and give me another chance to work as a loyal employee of the company.
I will be eagerly waiting for your kind and considerate answer.
Once again, thank you very much for your understanding and full support for all these years.
With regards,
(Hand-written Signature)
(Date)
(Notary or witness if required)
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Template: 3
letter of response to queries for lateness
(Mention the name of the sender)
(Mention the address of the sender)
(Designation of the sender)
(Name of the company)
(The contact information of the sender)
(Date)
To,
(Name of the addressee)
(Address of the addressee)
(Designation of the addressee)
(Contact Information of the addressee)
Sub: Letter to respond to query for lateness
Dear (Name of the addressee),
This letter conveys my sincerest apology for coming late to the office on (mention the date) at (mention the time). I am very regretful for this misconduct of mine and pray for your kind consideration as it is a very rare incident. I feel very sorry as my lateness almost harmed the entire organization wants a second chance to work better.
I always tried my utmost to work as a responsible member of the department of (mention the designation and details of the department) of your organization (mention the details). I was late that day due to the incident (mention the details), which caused this serious problem (mention details) for all my family members and me.
Therefore, I want to pray for another chance to prove myself as a responsible staff as I am currently taking steps to ensure that I will never arrive late in the future. I’m sharing the related documents to prove my every word and gesture.
I could not help myself from arriving late on the day mentioned previously. For this reason, I request your kindness and consideration related to this mistake and to offer me another chance to work as a loyal employee in the future.
Please let me know if there is anything else I can do to prove my words.
I will be waiting for your kind and positive response.
Once again, thank you very much for giving me your full support and assistance for all these years.
With regards,
(Hand-written Signature)
(Date)
(Notary or witness if required)
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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