Orientation Invitation Letter: 4 Free Templates

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If you are interested in inviting new workers to an initial training session organized by your business or group, the ideal option is to send every single one of them a message of invitation. 🧑‍💻

An orientation program is vital for every employee as it gives them a brief idea of the type of work they can expect once they join the company full-time. 

In this article, we will discuss how to write an orientation program invitation letter. 📜

What to Write in an Orientation Program Invitation Letter

An orientation program is an efficient way by which you introduce new employees to the work culture of your business or firm. And to organize a productive and efficient orientation program, you should be skilled at your communication skills. 🗣️ 

The easiest and most efficient way to inform about the orientation program is by sending letters or emails. Here are some important points which you should write in your invitation letter. 🎯

  • Address the recipient with either Sir/Madam. This shows your way of expressing your respect to that person. 😄
  • Start the letter directly by stating that your firm will be organizing an orientation program for the freshers. 🧾
  • Talk a bit about the company and also what makes the company so reputed. 👏
  • Mention the time and the venue of the orientation program. If required, attach a map along with the letter for easier communication. ⌚
  • Mention the motive behind the orientation program and how your company is looking forward to meeting the recipient. 📈
  • Tell the recipient that he/she would have the opportunity to interact with all the other employees of the firm. 🤝
  • Show your gratitude, stating that it is for employees like the recipient that the company is doing so well. 🤗
  • Attach a schedule of the orientation program along with the letter. 📄
  • Mention what the company is aiming to do for the newcomers on the day of orientation. 🏹
  • Mention the benefits that the orientation program will help the employees with. 🗃️
  • End the letter with a positive note stating that the company is looking forward to establishing a long-term relationship with its employees. 🕊️
  • Provide your contact details at the end of the letter. 🤙

How to Write an Orientation Program Invitation Letter (Tips)

Here are some essential tips to keep in mind while drafting an orientation program invitation letter. ⬇️

Be courteous

Remember that you are representing the company, and you are responsible for giving a good impression about the company to the employees🧑‍💼. Be courteous while addressing the recipient. This will give them a good impression. 😀

Give all the details

Mention all the necessary details of the orientation program. Highlight the date and venue of the orientation program.🗓️ This will make the recipient aware of the proceedings on that day. ⏳

Provide a schedule

Giving a schedule makes the program be conducted smoothly and efficiently. The schedule will help the recipient plan his/her day accordingly. 📝

Provide contact details

It is always advisable to provide your contact details for the recipient to contact you for any queries. This also helps in networking. 🪪

Letter Template: 1

Orientation Program Invitation Letter

To,

[Name of the recipient],

[Address],

[Date],

Sub:  Letter of Invitation for Orientation Program

Dear (Sir/Madam),

We are delighted to inform you that we will organize an orientation program for the recruits of our company (mention the name and details of the company). The previously mentioned event will start from (mention the time of the event) and the venue of the event (mention the place).

We hope to encourage our new workers for a better result. This will be an opportunity for both the old and the new employees to share their ideas and suggestions, and this sharing process will help our company immensely.

We will provide our employees with a clear view of the goal and process of our company, which will help them work effectively in the future. They will help in building their strong career as well as companies profit.

We are inviting you with the hope that your meaningful attendance will help our employees to get proper knowledge about the work with the help of your brilliant suggestions and rich ideas.

Therefore we will be very much obliged if you help us to guide our juniors with the help of your participation.

Hope you will consider our earnest request and oblige us.

Thank you very much,

With regards,

[Name of the sender],

[Designation],

  [Name of the company],

orientation program invitation letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 2

Orientation Program Invitation Letter

  (Mention the name of the sender)

 (Mention the designation of the sender)

 (Name of the company)

(Mention the detailed address)

(Your contact information)

(Date)

To,

(Name of the Recipient)

(Designation of the recipient)

(Name of the company)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter of Invitation for Orientation Program

Dear (Name of the Recipient),

We are very happy to be able to invite you to our orientation program for the year of (Mention the details) to welcome the new recruits of the company (Mention the name and details of the company) on the day of (Mention the details). The venue of this special event is (Mention the details) and the starting time is (Mention the details).

We hope you all will try your best to attend this event and encourage and inspire our new employees with your amazing experiences and unique skills. 

As the old and senior employees of the company, you all have to attend the program to assure that the recruits will know about the rules and regulations of the company and can act accordingly. Only they can work properly if they know clearly about the company.

This program will also help build a strong relationship between the seniors and juniors and thus can bring remarkable success to the company in the near future. 

Therefore, all of you are invited to attend the program to give some special suggestions and enjoy the celebratory meal with all the institutional members. 

Hope you will attend the program and help the institution.

Thank you very much.

With regards,

(Hand-written Signature)

orientation program invitation letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Letter Template: 3

Orientation Program Invitation Letter

  (Mention the name of the sender)

 (Mention the designation of the sender)

 (Name of the company)

(Mention the detailed address)

(Your contact information)

(Date)

To,

(Name of the Recipient)

(Designation of the recipient)

(Name of the company)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter of Invitation for Orientation Program

Dear (Name of the Recipient),

I, as the (Mention the details) of the institution (Mention the name and details of the institution), would like to take this opportunity to cordially invite all of you to our auditorium (Mention the details) on the day of (Mention the details) to attend the orientation program regarding (Mention the details) and thus make it more successful.

We are very happy as our students completed another year of their studies and ascended to their new standard. To celebrate this transition, we have planned some special things to give some special memories to the students and their parents. 

The starting time of this event will be (Mention the details), and all the teachers will be present to inspire and encourage their beloved students. We have organized some game shows to encourage our students. Some of those will be (Mention the details).

Therefore, we look forward to meeting you and your children at this special session of our orientation program. We hope to make our students more comfortable interacting with their teachers. 

If you need any other information, please call us through (Mention the details) in the working days.

Hope you will accept the invitation and attend the event to help us with our dream.

Thank you very much.

With regards,

(Hand-written Signature)

orientation program invitation letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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