Business Meeting Invitation Letter: 4 Templates (Free)

If you are writing a letter to invite an important individual to attend a business meeting then make sure you mention in the letter things like, what is the purpose of the meeting, when will be the meeting held, what is the location and any other detail or information which you think is essential.

To help you write one with perfection, I have come up with a good sample letter, having a look at which, it will be easier for you to write yours.

Template: 1

Business Meeting Invitation Letter

[Name of the recipient],

[Address],

[Date],

Sub: Letter of invitation for a business meeting

Dear Sir/ Madam,

We are happy to invite you to attend the business meeting of our company [mention company name]. We want to discuss with you about our next projects [mention details] and also about the facilities which we should provide to our clients. Your guidance and ideas are important for the success of our company.

Therefore, we request you to join us in this business meeting and help us with your expertise. The meeting will be held at [mention the venue], on [mention date] from [mention time]. We are requesting you to inform us if you are unable to join us.

I have attached the booklet of our company with this invitation for your preparation before the meeting.

We look forward to your precious presence.

With thanks,

Regards,

Name of the sender],

[Designation],

[Company name]

business meeting invitation letter

Template: 2

Official Meeting Invitation Email Sample

[Mention the recipient’ name]

[Mention the corporation’ name]

[Mention the Job title]

[Mention the recipient’ address]

 [Mention date]

Ref: Invitation Letter for Business Meeting

On behalf of [mention the name of the corporation], I would like to request you to attend a one-day business meeting which we will be conducted by us at our office branch [mention the name of the branch] at [mention the time] on [mention the date]. The meeting will last for [mention the duration].

This meeting is held to discuss our upcoming proposal [mention the details] and we will be more than pleased to hear about your valuable insights on it.

Our company has prepared certain presentations regarding this which we would like to discuss with you on that day and if you have any suggestions or want to make any alterations to them, please feel free to let us know and we will be making sure to get them done at once.

We are looking forward to this meeting very much. This proposal is considered by our entire team as one of the most crucial ones. For your further reference, we have attached a booklet to this letter offering you more detailed information so that it becomes convenient for you to come prepared for the meeting.

We all are looking forward to having a conversation with you discussing what more we can do to make this proposal a mutually beneficial one.

Have a great day ahead.

Thanking you,

Best regards,

[Mention the sender’ name]

[Mention his designation]

[Mention the company name]

[Mention the company address]

business meeting invitation letter template

Template: 3

Invitation Letter for Meeting

[Mention the recipient’ name]

[Mention the corporation’ name]

[Mention the Job title]

[Mention the recipient’ address]

 [Mention date]

Subject- Invitation Letter for Business Meeting

With immense joy and excitement, this letter is being written by us in reference to the marketing advertisement campaign of the new product [mention the name] being launched by [mention the name of the corporation] soon. Being the managers in charge of this campaign, we have prepared a plan accordingly.

In order to discuss that plan in detail, we would request you to attend the business meeting on [mention the date] at [mention the time] in our head branch.

It will not take too much of your time as it is for [mention the duration]. The other officials of the marketing department will be present at the meeting as well.

As per the instructions and requests of your department we have prepared a detailed plan which will focus on [mention it in details]. This will help the product to reach a greater audience and it will already be popular before it even comes to the market, attracting all the required attention from our target audience.

Once again, we would request you to attend this meeting on the mentioned date, time, and place so that we can get going with the rest of our strategy, after which we will be able to put our plans in motion. We are quite confident that this particular marketing campaign will be a huge success.

We hope you have a good day ahead.

Thanking you,

Best regards,

[Mention the sender’ name]

[Mention his designation]

[Mention the company name]

[Mention the company address]

meeting invitation letter

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