Letter Template: 1
Letter of Demotion
To,
[Name of the recipient],
[Ad Mention Designation and department dress],
[Date].
Sub: Letter of demotion
Dear employee,
We are very sorry that you are being demoted to the post of (mention the designation) from the post of (mention the previous post) at our company (mention the name of the company).
Due to your poor performance and irresponsibility, we are forced to take this unwanted step.
You have been warned repeatedly for your poor job performance, not submitting your projects timely, late attendance regularly, and various mistake and misconduct at the organization’s premises.
You are not working hard enough for your previous post of yours. As per this demotion decision, a reduction in your salary will also come. Your salary will be reduced to (mention the amount) from the previous amour of (mention the previous salary).
Hope you will try your best to prove yourself a better and more efficient worker this time. We also hope that you will prove yourself as a responsible and hardworking person in our company.
We pray for your betterment in the coming years. And we will get the opportunity to promote you again at our company.
Hope for your better performance in the future.
Thank you very much,
With regards,
[Name of the sender],
[Designation],
[Organisation name]
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Letter Template: 2
Demotion Letter Sample
[Mention the name of the sender]
[Mention the Address of the sender]
[Mention the contact information of the sender]
[Date]
To,
[Mention the name of the recipient]
[Mention the address of the recipient]
[Mention the contact information of the recipient]
Subject- Letter of demotion for Mr. [Mention the name of the recipient]
Dear [Mention the name of the Recipient]
On behalf of (mention the name of the company), we are very sorry to inform you that you are being demoted to the post of (put forward the current post) from the post of (put forward the previous post).
This decision was very hard, and I fought for you. This demotion will be effective from (put forward the effective date). And your salary will also be reduced from (put forward the salary he/ she used to get before) to (put forward the salary he/ she will get now onwards).
We were continuously getting complaints from our clients that your behavior has changed to deal with our customers. We did a survey from the rest of the team members, and we got the confession against you.
We already warned you (put forward the warning times), but you never listened to us. Your working skills are also getting worse day by day, and you are also becoming irresponsible.
We had promoted you because of your great performance initially, but now your performance and working skills have changed so much that we have to demote you.
We hope that you will polish your skills again and further improve your performance so that we can again promote you to your previous working position. If you have any further questionable information, you can ask me without hesitation.
Yours faithfully,
[Mention the name of the sender]
[Insert the original signature of the sender].
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Letter Template: 3
[Mention the name of the sender]
[Mention the Address of the sender]
[Mention the contact information of the sender]
[Date]
To,
[Mention the name of the recipient]
[Mention the address of the recipient]
[Mention the contact information of the recipient]
Subject- Letter of demotion for Mr. [Mention the name of the recipient]
Dear [Mention the name of the Recipient]
We are very sorry to say that you are getting demoted from the position of (put forward the previous post) to (put forward the new post). This demotion will take effect (mention the date on which it will take effect).
Firstly, we found you a skilled and hardworking person and a man with his words. But in the last couple of days, we found some important documents missing from our office. We did not get those imported documents on searching a lot at all.
After going through the CCTV footage of our office, we found that from (put forward the date) to (put forward the date), you were only there at the office to work overtime, and at that time, you were only to work on those documents.
And after work, because of your irresponsibility, you put those papers in your bag. For your fault, our company has faced a huge loss.
Your demotion is the best we could have done for you as a warning. If this happens for the second time, we are sorry to say that you have to give your resignation.
We hope that it won’t happen again and that you will be working with the same dedication to achieving your previous position. If you have any questions or want to know something regarding this happening, you can contact me.
Thank you very much,
Yours faithfully,
[Mention the name of the sender]
[Insert the original signature of the sender].
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