Catering Services Inquiry Letter: 4 Templates

When you have decided to book a caterer for your wedding, then it is vital to write a letter to the caterer asking about their catering services.

For your convenience, we have mentioned some sample inquiry letters regarding that topic. Using this, you can easily create your letter.

When you write this letter, you have to write the sender’s name, address, the name of the recipient, and the date of your wedding. You must ask them about their availability on that day, and the price of their catering service.

Letter Template: 1

Catering Services Inquiry Letter





Subject: letter of inquiry for catering services

Respected sir/madam,

This letter is in regard to the inquiry for your catering services. I want to know about the catering services for my marriage ceremony.

We were planning to have all the arrangements for my marriage from your catering services. We have seen your agency advertisement in our local newspaper. [Be specific with- how many people will come and what will be the menu].

Please inform us of all the information about the catering services. [Enlist the question- be specific like price amount, how many items can they able to provide, any discount available, etc]. 

Please find the attached documents for the requirements of the process. Kindly look into the matter and let us know the enquired questions.

If you have any further queries, you can reach our management department at (mention phone number) or through an email (mention email address).

Thanking you


[Sender Name]

catering services inquiry letter

Download Template :
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Letter Template: 2

Catering Services Inquiry Letter

[Your Name]
[Your Address]
[City, State, ZIP]
[Email Address]
[Phone Number]

[Company Name]
[Company Address]
[City, State, ZIP]

Subject: Inquiry for Catering Services

Dear [Company Name],

I hope this letter finds you well. I am writing to inquire about the catering services provided by your esteemed company. We are organizing an upcoming event and are interested in availing your services to ensure a memorable and delightful dining experience for our guests.

The event, [Event Name], is scheduled to take place on [Event Date] at [Event Venue]. We anticipate approximately [Number of Guests] attendees, comprising of [Briefly describe the guest profile, such as corporate clients, family and friends, etc.].

We are seeking a catering service that can offer a diverse menu selection, exceptional food quality, and professional service. Based on our research and recommendations, your company has consistently received positive feedback and is reputed for delivering exceptional catering experiences.

We would appreciate it if you could provide the following information to assist us in making an informed decision:

Menu Options: Please provide a detailed menu with various options for appetizers, main courses, side dishes, desserts, and beverages. We value diverse and inclusive menus that cater to different dietary preferences and restrictions.

Pricing and Packages: Kindly share information on your pricing structure, including any package options, additional services, and any associated costs such as setup, equipment rentals, or staff gratuities. We are keen to understand the value provided in relation to the cost.

Service Staff: Please outline the number of staff members you typically provide for events of similar size and profile. It would be helpful to know the level of professionalism and expertise of your service staff, including their experience in managing events of a similar nature.

Event Logistics: We would like to understand your requirements in terms of space, kitchen facilities, and any specific arrangements needed for the event. This will help us determine the compatibility of our chosen venue with your catering needs.

References and Testimonials: We kindly request contact information for previous clients who have utilized your catering services. This will allow us to gather feedback on their experiences and gain further insight into the quality of your services.

We intend to make a decision regarding our catering service provider by [Decision Date]. Therefore, we kindly request that you provide the requested information no later than [Information Deadline]. This will allow us sufficient time to evaluate the proposals and make an informed choice.

Should you have any questions or require further clarification, please do not hesitate to contact me at [Phone Number] or [Email Address]. We appreciate your prompt attention to this inquiry, and we look forward to the possibility of collaborating with your company to create an exceptional catering experience for our event.

Thank you for your time and consideration. We eagerly await your response.

Yours sincerely,

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