Show Cause Respond Letter: 4 Templates (Free)

To prove your innocence in any workplace dispute, you must retaliate to show cause letter sent by the administrative team of the organization with your part of the story. This letter format has the right set of words and sentences that you can use for defending yourself and bringing to notice of misconduct of other employees.

Giving a correct presentation of the fact will help in winning the trust of the employer. This letter template will help in building your image stronger.

How to Reply Show Cause Letter?

  • Keep it brief, to the point, and concise. Check your spelling and sentence structure.
  • Recognize your error. If you have any explanations for why you committed such errors, please provide them succinctly. Do not be defensive; simply declare them as facts.
  • Make no apologies. It provides no function. Instead, agree to correct the error and not make it again.
  • Do not use phrases like “If I make this mistake again, the Company may fire me.” Saying things like that gives the impression that you have little faith in yourself to develop, or, worse, that you are not serious about improving at all.
  • If this is your first offence or the first time your performance has fallen, you can enter a mitigating plea and request mercy in a penalty from Management.
  • Keep the show cause letter and your response private. Do not tell everyone in the office about them, nor do you post about them on social media. By doing so, you may be violating some of your company’s confidentiality regulations.

Template: 1

Show Cause Respond Letter

(Your name)

(Your address)

(Your contact information)

(Date)

(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter to Respond to Show Cause Letter

Dear (Name of the Recipient),

I am writing in response to the show cause letter send to me regarding (mention the details) on the day of (mention details). I was already reprimanded by my manager for the reason of the mishaps of (mention the details and date of the incident). On that previously mentioned meeting, I was attending the (mention details) with my co-workers and other teammates. The problem and quarrel (mention details) happened at the time of the second meeting (mention details) on the time of (mention details).

I was not there at that time. But after some time Mr (mention name and details) started accusing me (details) out of nowhere. Therefore I would like to request you to investigate the incident of (mention details) properly which can prove my innocence.

I really apologize for my misconduct and hope you will investigate this incident for a better judgment.

Hope you will consider my request and oblige me.

Thank you very much.

With regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

show cause respond letter

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 2

(Your name)

(Your address)

(Your contact information)

(Date)

(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter to Respond to Show Cause Letter

Dear (Name of the Recipient),

This letter is regarding the show cause letter that was sent to me for (mention the details) on (mention details). For this reason, I was already reprimanded by my manager because of the mishap (mention the details and date of the incident).  Previously I was attending the mentioned meeting of the (mention details) with some of my co-workers and other teammates.

All the problems and quarrel (mention details) that happened was at the time of the second meeting (mention details) on the mentioned time (mention details).

At that time I was not there. But soon after some time Mr (mention name and details) started to accuse me (details) suddenly out of nowhere. Therefore I request you to investigate the incident soon (mention details) properly so that I can prove my innocence.

I do apologize for the misconduct that happened and I hope you will do the investigation of this incident for better judgment.

Hope you will understand my situation and consider my request.

Thank you for understanding.

With regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

show cause respond letter template

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 3

(Your name)

(Your address)

(Your contact information)

(Date)

(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter to Respond to Show Cause Letter

Dear (Name of the Recipient),

I am writing this in response to a show-cause letter that I sent regarding (mention the details) on the day of (mention details). I was reprimanded by my manager for the reason of mishaps (mention the details and date of the incident). Previously on that meeting which, I was attending (mention details) with a few of my co-workers and some other teammates.

All the problems and quarrels (mention details) that happened started at the time of the second meeting (mention details) at the time of (mention details). I was not even there at that time. But after some time, Mr (mention name and details) suddenly started to accuse me (details) out of nowhere.

Therefore I would request you to investigate the incident of (mention details) properly so that my innocence can be proved.

I really would like to apologize for my misconduct and hope you will do the investigation of this incident for better judgment.

With regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

show cause respond letter formate

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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