Inform Site Visit Letter Template

Before any business deal, any company or organization wants to visit the site with a proper team. In this situation, the company must inform the respective clients. Now we are here to help you in this situation.

Here we have enlisted some sample letters regarding letters to inform site visits. Now while writing this letter, you have to mention the date of your site visit, some information about the team who will visit the site, etc.

Letter Template: 1

Your Name

Your Address

Street, City, State




[Mention the name]

[Mention the address]

City, State, Zip-code

Subject- letter to inform site visit

Dear Sir/ Madam

This letter is to confirm the discussed plan for the site visit. We inform you that our team will visit the site before proceeding with other business dealings. We are expecting a date for the next week. We have decided on a particular date [mention the date]. Please let us know if you are comfortable with the same.

If you have any issues, please let us know.  A team of five members will visit the site, and we will carry all our equipment. We will inform you in case of other needs. We expect the presence of two members of your team. It will be very helpful if you schedule the times after 10 pm.

We are eager to visit the site and proceed with other business dealings. We hope for no other problematic issues. It’s been a pleasure working with your company, and we expect better future days. Thanking you in anticipation.

Yours Sincerely,

[Name of the sender]

[Designation of the sender]

inform site visit letter

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