From time to time, site visits and inspections need to be conducted for various purposes. In order to invite the concerned persons for the site visit, you should ideally write a letter of invitation. But do you have the time to concern yourself with this trivia? Do not worry.
We are here to help you. Simply go through the templates written below and you shall get a perfect letter. These templates are written by our expert writers and shall convey your point in a concise manner.
Letter Template: 1
Site Visit Invitation Letter
Your Name
Your Address
Street, City, State
Zip-Code
Date
To,
[Mention the name]
[Mention the address]
City, State, Zip-code
Subject- Letter of invitation for a site visit
Dear sir/madam
This is [mention the name] and I work as the [designation details] for the esteemed company named, [mention the name]. I am writing this letter to invite you to the site visit. The company is waiting for you and it will be helpful if you tell us the decided date of your visit.
You can visit our site on any weekdays. We would also like to know about the number of visiting members. We are expecting your visit by the coming month so that we can easily move forward with other business dealings after the site visit.
We will be waiting for your response. We will be obliged if you honor our invitation. Thanking you in anticipation.
Yours Sincerely
[Name of the sender]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 2
Site Visit Invitation Letter Sample
[Mention the full name of the sender]
[Mention the address of the sender]
[Mention the relevant date]
To,
[Mention the full name of the recipient]
[Mention the address of the recipient]
Subject – Letter of Invitation for A Site Visit
Dear [mention the relevant salutation],
This letter has been written to inform you that our company has prepared the site for you to come and have a visit at.
It would be very nice of you if you can kindly tell us the date on which you can visit the site so that based on your decision we can decide whether or not to carry forward with the project.
If you are unable to provide us with a date within the next few weeks then we would be forced to put any future work on your project on hold or may even have to cancel your project totally.
In either case, you would be required to refund all the expenditure undertaken by the company, on the project, on your behalf within two weeks of any of the two above-mentioned decisions as per the terms and conditions of the contract. Failure to do so will result in court proceedings against your company.
We hope that just like us you would be interested in avoiding all the hassle associated with court proceedings and settling the matter in a more dignified manner.
The decision is up to you. We will be waiting for an immediate response.
Yours sincerely,
[Mention the full name of the sender]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 3
Site Visit Invitation Email
[Mention the full name of the sender]
[Mention the address of the sender]
[Mention the relevant date]
To,
[Mention the full name of the recipient]
[Mention the address of the recipient]
Subject – Letter of Invitation for A Site Visit
Dear [mention the relevant salutation],
It is being notified to your company that the site at [mention the relevant location name] has been properly prepared for your visit, and you can inform us of when you want to visit the site.
It would be beneficial to both parties if the decision regarding the site is made as quickly as possible so that further work on the project can be undertaken with proper thought and there is no unwarranted delay in the completion of the said project within the required period.
All the suggestions put forward by your company in the previous meeting have been assessed by our [mention the relevant details] team, and we have used the ones that seemed useful to improve the site for the proper establishment of the concerned project.
So you can rest assured that all your worries have been addressed and the site is ready for work to start on the said project, pending your approval for the same. So we expect to hear from your company soon so that any further delay is avoided.
Yours sincerely,
[Mention the full name of the sender]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Similar Posts:
- Site Visit Inform Letter: 4 Templates to use
- Invitation Letter for Visa: 4 Templates
- inspection Invitation Letter: 4 Free Template
- Declining an Invitation Letter: 4 Free Templates
- Graduation Invitation Letter: 4 Free Templates
- How to Write Sponsorship Letter: 47 Templates
- Job Fair Invitation Email: 4 Free Templates
- Alpha Kappa Alpha Graduate Chapter Invitation Letter : 8 Templates
- Decline a Tender Invitation Letter: 5 Templates
- Orphanage Visit Permission Letter: 4 Free Templates
“Business, marketing, and blogging – these three words describe me the best. I am the founder of Burban Branding and Media, and a self-taught marketer with 10 years of experience. My passion lies in helping startups enhance their business through marketing, HR, leadership, and finance. I am on a mission to assist businesses in achieving their goals.”