Document Controller Job Offer Letter: templates


(Name of the sender)

(Address of the sender)


(Name of the recipient)

(Address of the recipient)


Dear Sir / Ma’am,

Subject: Job offer letter for the position of Document Administrator.

We are happy to select you for the working in the position of document controller. We could recognize your skills and talent in managing the documents during the interview session held on [mention the date]. 

We have checked that you are highly proficient in managing people with excellent communication, leadership, and time management skills. We are hopeful that you will be able to achieve the objectives of [mention the company name]. You must get ready to submit your fitness and drug test report to qualify for the post of document controller. 

Since you have already worked in [mention the previous company name] for a period of [mention the experience period], we do believe that you would not take much time to understand and complete the assigned projects given to you. You would be handling the documents with privacy that is very much sensitive to the company. 

As you are highly qualified with a bachelor degree/ master degree from [mention the university name] and excellent computer skills with certifications from a reputed institute of [mention the institute], it will not be that difficult for you to prioritize the workload and finish the tasks of updating the documents within the specified time. You need to analyze and compare the projects and complete them on time. 

You need to coordinate with the other colleagues during working hours. It will be very essential for finishing the tasks within deadlines as demanded by the staff members, clients, and even the vendors. It is also required to maintain both the hard and soft copies of the files in the right order. In case, if you are found not taking care of such sensitive documents then you will be liable to face disciplinary action.  

We all trust you for your abilities as a document controller and therefore you will be given a salary package of [mention the salary amount] along with medical, transportation, and housing allowances.  

You may have some queries and doubts regarding the terms and conditions and responsibilities mentioned above. You are free ahead to go ahead and contact us through [mention the email id] or [mention the phone number] and discuss further.                                                                                                                                                

Thank you,

Yours sincerely,


(Handwritten signature of the sender)


(Designation in the company)

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