Employee Resignation Announcement Email – 8 Samples

Time to time a situation arises when you have to write an email to the whole organization or a team specific for telling them about the resignation of an employee. Now it is very crucial that what should be added in the email, so to your rescue I have written some sample letters. Also while writing something from scratch make sure that you write the name and department of the employee in the email subject line, also add some words of praise in the mail, for thanking the employee.

Best Employee Resignation Announcement Email Samples


Subject: Employee Resignation Announcement

Dear All,

It is to inform you that__________ has resigned from the position of ________, with the resignation effective from _______.

_________ joined [Company name] in [Year] as [Job Position] and worked really hard to reach the position of [Recent position held]. All the staff members really enjoyed working with him, in the last [number of years] years.

We wish him the best of luck for all his future endeavors.

The company has decided to throw a farewell party for coworker and friend, on [Date], at [Venue]. You are hereby requested to attend the party giving a toast to one of our most valued employees.


[Your Name]


Subject: Organizational Intimation Employee name

Dear All,

This is to inform Mr. ______ joined us as Import Executive at Head Office.

Mr.Chirag Ladola is an MBA Finance from _____________ and holds rich experience of 7 years in Organizations like ___________ Ltd.

We welcome to Mr. ________ to ______ family.We wish him the best of luck for all his future endeavors.

Contact Details of Mr. ___________ is as following:

M: + 91 951042XXXXX

E: [email protected]


Sample 3

Dear team,

It is to inform you all that after serving a good part of his life in our organization Mr Firstname Lastname of department name has put down his papers. We are very happy that he is going to be starting his own firm and we look forward to have a life long relation with him.

Mr Firstname has been a very sincere employee and his attendace record in past 8 years have been a tremdous motivation for all our employees. We wish him luck and success in his life.

Regards and Best Wishes


Sample 4

Hello Team,

This for an announcement mail. 

This morning we recived the resignation of Mr_______ from his position of Sr content writer. This is a sad news for us as he was one of the best assets that our organization had also he had been leading our marketing team for past 3 years.

We want to wish him luck and success for his future and also want to say that the doors of this organization will stay open for him whenever he wants to come back as we believe it will be tough for us to find a replacement for his role as he has set the bars very high.

Best wishes from the team



Sample 5

Hello everyone,

This mail is an intimation for the resignation of Mr________ of  department name.

We recieved the resignation of the above mentioned. It is a moment of saddness foor us as he has been a part of our anlaytics team since we started it and with him leaving , we will have a huge void to fill which will be really diffuclt.

He has been a great team leader with whom we have achieved milestones. He has successfully delivered more than 50 projects in his tenure here. He single handedly handled more than 5 clients for us which is commendable.

We wish you a very successful career ahead.


Sample 6

Greeting everyone,

This month has been very challenging so far for us. We understand the workload that you all have been having and hence we would like to have a party on friday.

This party will be dedicated to one of our oldest employees who now will be leaving us. He has one of the best that we have and we are very sad that he has taken this decision though we respect this decision of his. We appreciate  his hardwork and also that he has decided to step out of his comfort zone and taken up a role more aligned to his future goals.

Hoping to see you all in the at the venue.


Sample 7

Greetings everyone,

This mail is to announce  the resignation of our software developer in the eccomerce team.

Mr Firstname joined us 2 years ago and have worked hard in the duration he was here. He will be here for next one month serving his notice period and also doing knowledge transfer.
We would like to thank him for his contribution.

We wish you success and happiness. We hope our paths do cross again.

Best wishes

Sample 8

Hello team,

We hope the team is doing good and would also take a moment of yours to announce the resignation of Ms_______ of the HR team.

Ms First name have a been a very dedicated employee and have been working whole heartedly in the onboarding of employees. She is loved amongst all of employees and we belive her sincerity is something we all appreciate.

She will be now moving an organization where has been offered a promotional role and she will be handling ateam there. We are happy to see her growing and wish success for her.

Regards and wishes

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