A formal letter is the go-to communication choice since it delivers the message you want to while maintaining a formal and polite tone.
When an employee resigns from their position, this is exactly the kind of communication channel that will work for them. ➕
A resignation, when communicated in a great tone and humility, can restore and build lasting connections with your previous colleagues and employer. This is always a great feather to have in your cap! 🤝
What to Write in an Employee Resignation Announcement Letter
An introductory tip to keep in mind is the aspect that an employee resignation announcement letter’s main priorities are to inform and educate. Tone, language, format, and details are the pillars of success in a letter of this sort. ✍️
Follow these tips below to get an overview of what makes a great letter in this regard. 📝
- A formal and polite tone. This letter is going as a notice to your employers and colleagues. Thus a formal tone is most favorable. 💻
- Detail the letter with requirements. Since it is an informational letter, ensure you include the required details that your employer needs to know to process your resignation. 🚪
- Give some context concerning your resignation. Talking about why you are resigning and some memories you made at your workplace is a great way to build rapport. 🎓
- Keep the letter short. Long letters are often skimmed through, and your message will not be delivered most effectively. 🖊️
- Initiate to keep in touch and stay in contact. This shows great efforts to maintain connections. ☎️
How to Write an Employee Resignation Announcement Letter
Here are some in-depth pointers you can keep in mind to craft the perfect letter. With the introductory tips, incorporate these tips as well in your letter to make it most actionable.
A formal tone
The letter is corporate communication, and the tone is the most imperative part of the letter. Ensure you maintain formal language and the tonality of the letter is extremely polite. This is what keeps your letter engaging.
Detail the letter
Since it is an informational letter, it is important to include the details of your resignation in the body. Keep it short and mention all the required information that your manager might need to process your resignation.
Keep it concise
Since the letter is on an actionable topic, if it is too lengthy, the point of the letter gets embedded in the body. To avoid this, keep it concise while communicating what you need to to the relevant stakeholders.
Strong opening and closing salutations
Confident opening and closing salutations supplement an actionable letter. Open your letter with a formal tone and polite style and close it with best regards.
Call to action
The workplace is where most employees spend a major part of their days. In this regard, including a call to action to continue to keep in touch with your colleagues and the company is a great factor to include in your letter. This keeps you well-connected with your network too.
Template: 1
Employee Resignation Announcement letter
Subject: Employee Resignation Announcement Letter
Dear All,
It is to inform you that__________ has resigned from the position of ________, with the resignation effective from _______.
_________ joined [Company name] in [Year] as [Job Position] and worked really hard to reach the position of [Recent position held]. All the staff members really enjoyed working with him, in the last [number of years] years.
We wish him the best of luck in all his future endeavors.
The company has decided to throw a farewell party for coworkers and friends, on [Date], at [Venue]. You are hereby requested to attend the party to give a toast to one of our most valued employees.
Sincerely,
[Your Name]
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Template: 2
Resignation Announcement letter to Staff
Subject: Organizational Intimation Employee name
Dear All,
This is to inform you that Mr. _ _ ______ joined us as Import Executive at Head Office.
Mr.Chirag Ladola is an MBA Finance from _____________ and holds rich experience of 7 years in Organizations like ___________ Ltd.
We welcome to Mr. ________ to ______ family.We wish him the best of luck in all his future endeavors.
Contact Details of Mr. ___________ is as following:
M: + 91 951042XXXXX
Sincerely,
[ Your Name ]
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Template: 3
Announcement of Employee Leaving Company letter
Dear team,
It is to inform you all that after serving a good part of his life in our organization Mr. Firstname Lastname of department name has put down his papers. We are very happy that he is going to be starting his own firm, and we look forward to having a lifelong relationship with him.
Mr. Firstname has been a very sincere employee, and his attendance record in the past 8 years has been a tremendous motivation for all our employees. We wish him luck and success in his life.
Regards and Best Wishes
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Template: 4
Announcement of Employee Leaving Company letter
Hello Team,
This is for an announcement mail.
This morning we received the resignation of Mr_______ from his position of Sr content writer. This is sad news for us as he was one of the best assets that our organization had also, he had been leading our marketing team for the past 3 years.
We want to wish him luck and success in his future and also want to say that the doors of this organization will stay open for him whenever he wants to come back, as we believe it will be tough for us to find a replacement for his role as he has set the bars very high.
Best wishes from the team
Regards
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Template: 5
Hello everyone,
This mail is an intimation for the resignation of Mr________ of department name.
We received the resignation of those mentioned above. It is a moment of sadness for us as he has been a part of our analytics team since we started it, and with him leaving, we will have a huge void to fill, which will be really difficult.
He has been a great team leader with whom we have achieved milestones. He has successfully delivered more than 50 projects in his tenure here. He single-handedly handled more than 5 clients for us, which is commendable.
We wish you a very successful career ahead.
Regards
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Template: 6
Greeting everyone,
This month has been very challenging so far for us. We understand the workload that you all have been having and hence we would like to have a party on Friday.
This party will be dedicated to one of our oldest employees who now will be leaving us. He has one of the best that we have and we are very sad that he has taken this decision though we respect this decision of his. We appreciate his hard work and also that he has decided to step out of his comfort zone and take up a role more aligned with his future goals.
Hoping to see you all at the venue.
Regards
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Template: 7
Greetings everyone,
This mail is to announce the resignation of our software developer in the eCommerce team.
Mr. Firstname joined us 2 years ago and has worked hard in the duration he was here. He will be here for the next month serving his notice period and doing knowledge transfer.
We would like to thank him for his contribution.
We wish you success and happiness. We hope our paths do cross again.
Best wishes
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Template: 8
Hello team,
We hope the team is doing good and would also take a moment of yours to announce the resignation of Ms_______ of the HR team.
Ms. First name has been a very dedicated employee and has been working wholeheartedly in the onboarding of employees. She is loved by all of the employees and we believe her sincerity is something we all appreciate.
She will be now moving to an organization that has been offered a promotional role, and she will be handling a team there. We are happy to see her growing and wish success for her.
Regards and wishes
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“Business, marketing, and blogging – these three words describe me the best. I am the founder of Burban Branding and Media, and a self-taught marketer with 10 years of experience. My passion lies in helping startups enhance their business through marketing, HR, leadership, and finance. I am on a mission to assist businesses in achieving their goals.”