Purchasing Goods Approval Letter: 4 Templates

Using this letter structure, you can provide information that you have received the request for purchasing the goods from him and you have checked the list and approved it the right way to the products from the market.

You can also state that you have verified the business of the candidate and documents related to it. You can also assure of appreciating the start-up ideas and how you can actually sell those products in the market.

Letter Template: 1

Purchasing Goods Approval Letter



[Designation of addressee]

[Company name]


Subject: Approval for Purchasing Goods

Respected Sir/Madam,

I am (mention your name) from (mention agency name), I would like to inform you that, we went through your application. We have decided to approve your request. We noticed that all the things you requested us to buy are very popular in today’s market. So, it will be good for us to have all the stock available with us which you have mentioned. 

We are happy to inform you that, we have approved your request and will purchase the mentioned goods soon. 

We have seen all your business and we have verified all your documents. We like your start-up ideas. We hope we can sell your goods well in the market. For further information, you can reach us anytime at (mention phone number) or through an email (mention email address). You can also visit our website for more updated information (provide link).

Hope your start-up goes very well. We wish you all the best.


[Designation of the sender]


purchasing goods approval letter

Template: 2

Firstly, you will be informed that you have received the request for purchasing the items. You will be sharing the list of items that have been shared by the candidate in the letter. You can also state how the items are necessary and help in resolving the problem.

You can mention that you have forwarded the list of items to the specific department that will be handling the purchase process. You can state that the company will provide the best service. 

Purchase Approval Letter


[Name of the Sender]

[Address, Zip Code]





[Name of the Company]

[Name of the Recipient]

[Title of the Job]

[Address, Zip Code]

Sub- Approval for Purchase.

Dear [Name of the Recipient],

 This is to inform you that I have received and gone through the purchase request that you submitted.

The Item lists were as follows :         

[List of Items]

I would like to assert that after going through the list we found that the items are necessary and will help boost productivity. I have already forwarded the list to the procurement department and copied it to the accounts to release funds for purchasing the mentioned items.

I thank you for pointing this out as well as I would like to stress the fact that our company always working hard to provide the best working experience here. And I can assure you that the company will look forward to further purchase requests offered by our employees.

Yours sincerely,

[Your Signature].

purchasing goods approval letter

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