As the name suggests it is a letter that will end with the signature of the sender. A signature letter helps to boost the response rate and it also improves clients’ relations through personalization.
Letter Template: 1
Signature Closings Letter
To,
[ Mention the name of the recipient]
[Mention the address of the recipient]
[Mention the date]
Sub- Letter signature closing .
Dear, [ mention the name of the recipient]
I [ mention your name] want to express my gratitude towards [ mention the name of the person] and the whole crew for giving their best in the [ mention the name of the project] project.
I noticed that everyone in the crew was very friendly, cooperative, hardworking, and supportive which actually led to great success. The project was done in a very efficient and effective manner. It was really great to see everyone working with so much passion.
The results of the project were very good and it is all because of you so to express my gratitude towards you all I have decided to organize a party on [ mention the date] at [ mention the place] where you all are invited.
I believe that you will work with the same energy and passion in the future also. I hope to see you all at [mention the date]. If you have any queries regarding the same then kindly contact me through my contact details mentioned below. Thank you so much.
With regards [ mention the name of the sender]
[ Give your signature]
[ Mention the designation]
[ Mention the address of the sender]
[ Mention the contact details of the sender]
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Letter Template: 2
Signature Closings Letter
To,
[ Mention the name of the recipient]
[Mention the address of the recipient]
[Mention the date]
Sub- Letter signature closing.
Dear, [ mention the name of the recipient]
Your company has posted a job vacancy for a night guard on your company’s site on [ mention the date], I would like to join [ mention the name of the company] as a night guard as it is my dream job. I believe that this position will definitely suit me as per my qualifications and the experience which I have gained.
The qualifications which you required for this post are with me, as I have done my qualifications from [ mention the name of the institution] and also received training from [ mention the name of the institution] as a night guard where I learned about many different things which are required for being a night guard, I know the job of a night guard is difficult and different too but I am confident that I will be able to do this in a good manner.
As a night guard, I have worked in many companies like [ mention the name of the company] where I got lot of appreciation. I have worked in many societies also, where the robbery actually decreased after I joined there as a night guard.
I know all the duties and responsibilities of a night guard and I believe that this job is best for me. This additional quality like [ mention the qualities] are inculcated in me which will help me to do well in this job.
My work will definitely make you happy and you will not regret this decision. I hope you will contact me at your own convenience through my contact details mentioned below for discussing this role. I will meet you soon as a night guard for your valuable company.
With regards [ mention the name of the sender]
[ Give your signature]
[ Mention the designation]
[ Mention the address of the sender]
[ Mention the contact details of the sender]
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Letter Template: 3
Signature Closings Letter
To,
[ Mention the name of the recipient]
[Mention the address of the recipient]
[Mention the date]
Sub- Letter signature closing.
Dear, [ mention the name of the recipient]
Recently, I got to know that your firm is searching candidates for a delivery boy and for that purpose I am writing this letter to you as I want to work for your firm as a delivery boy, I have necessary skills for this job.
Let me tell you about ny qualifications, first of all I have done my half schooling from [ mention the name of the institution] and a half from [ mention the name of the institution] then I went to [ mention the name of the place] where I completed my higher studies and worked as a delivery boy on a part-time basis and from there I got interested in this job so I started working as a delivery boy on a full-time basis which
I actually used to enjoy a lot. I have completed more than [ mention the number] deliveries on time and people actually loved my service. This is the talent that I can remember each and every roads and address because of which I do the minimal calling and people like it and as I am punctual so I try to deliver each and everything on time and in a proper condition.
As you required delivery boy for your such a big company so I believe this job is suitable for me as I gave all the qualities which is required for being a good delivery boy. After selecting me for this position you will definitely not feel sad as I will not give you any chance for complaints.
I will definitely be responsible in this job and all the work will be done by me in a proper manner without taking much time. I know the work of a delivery boy is not easy but I like challenges which actually made me do better in this job, I like to explore new places and this job actually gave me that, I would really love to join this company as a delivery boy and serve customers.
It will be my good luck if I get a chance to work in this company as a delivery boy. I am waiting for you to contact me as soon as possible to discuss more about this role. Important documents are attached with a letter, you can have a look at them. Thank you so much for your time.
With regards [ mention the name of the sender]
[ Give your signature]
[ Mention the designation]
[ Mention the address of the sender]
[ Mention the contact details of the sender]
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Letter Template: 4
Signature Closings Letter
To,
[ Mention the name of the recipient]
[Mention the address of the recipient]
[Mention the date]
Sub- Letter signature closing
Dear, [ mention the name of the recipient]
I found that your institution that is [ mention the name of the institution] has advertised the job vacancy for the post of teacher. I have proper qualifications and skills for this particular job according to the job description and requirements, I have all the skills which is required for this job. I think you will have me as the best candidate.
I saw that you require a teacher for the subject of [ mention the subject] and I have completed my higher studies in this subject from a very renowned institution that is [ mention the name of the institution] where I got good marks you can check that from the mark sheet which I have attached with this letter.
As a teacher, I have worked at many schools and colleges like [ mention the name of the school and College] were actually I have performed well and students liked the way I used to teach them.
Let me tell you about my qualities, I have qualities like I am very lenient which nake students less scared to ask about the same topic, hardworking, punctual and cooperative. I love children that is why I always wanted to be a teacher.
A teacher is someone who can change the lives of each and every student and I want to take this responsibility to make the life of each and every student a better one because I really enjoy doing this job and I will be determined toward my work. Students will definitely enjoy with me and will complete their tasks too.
I hope that I am able to make you understand why I am good for this position at your esteemed institution. I would like to hear from you very soon about this. We will be discussing the responsibilities and duties of this role soon. My contact details are mentioned with the important documents, so you can contact me at your own convenience Thank you so much for your time.
With regards [ mention the name of the sender]
[ Give your signature]
[ Mention the designation]
[ Mention the address of the sender]
[ Mention the contact details of the sender]
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Letter Template: 5
Signature Closings Letter
To,
[Mention the name of the Recipient],
[Mention the address],
Sub: Offering [candidate’s name] for the position of [position]
Dear [Mention the name of the Recipient],
We are writing this letter to let you know that company is delighted to select you for the position of [designation]. It is anticipated that you will be joining on [date] and that would be qualifying the background check around by verification team.
You will be verified as per the details you have shared with us regarding your academic qualification and professional background on [interview date].
Your employment offer remains contingent till the verification of your skills is completed.
As per the decision taken by the higher management, you will be reporting to [reporting manager team]. However, before that you are expected to complete the training period which will be held for a period of maximum one month.
Your training period will start from [starting time] and will end at [ending time].
You will be given three attempts to clear your training period through assessments. If you are unable to make through the last attempt then you will be asked to leave the company. You will not get paid for those days of training.
Otherwise, you will be getting a salary package of $[amount] with additional perks.
You can check the information in the next page attached.
You will be expected to get two weeks during the production period as per your suitability.
Like every employee of this organization, you are expected to follow the terms and conditions for your performance and behavior during the working hours.
You can avail the company transport to reach the office on time. You can avail the transport even during the training period.
If you do not report office on time then you will be getting half day salary for that particular day.
Your employment with our company is at will basis. Any moment, if we find that you are unsuitable then you will be terminated with an immediate effect.
In the similar way, you have also right to resign from the job at any time.
Kindly sign the copy of this offer letter to prove that you agree with the information mentioned above and ready to go ahead with our company as a [designation].
Thanking You,
Yours Sincerely,
[Your name]
[Signature]
Designation-HR manager
[Date]
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Letter Template: 6
[Mention the date]
To,
[Mention the name of the hiring manager]
[Mention the name of the company]
[Mention the address of the company]
Dear Sir/Ma’am
I [your name] feeling really delighted to get the job offer for the position of [position] in your company. I was eagerly waiting for your response after the day of interview that was conducted on [interview date].
I have read the entire offer letter and as per the instructions of the management, I am ready to go for the background check that would be conducted to test my credibility in my academic and professional field. I agree with it.
After I will be completing the background check, I will be surely joining on [date] and I will be reaching at [time].
I will make sure that I report to office on daily basis on time and complete the training with sincerity and join the production team…
According to the information mentioned in the offer letter, I will be getting a salary package of $[amount] and it is quite feasible for me.
I have verified and agreed with the allowances along with the basic pay. It is quite feasible for me.
However, I promise that I will definitely exceed the expectations that will be assigned to me.
I am not only talented, intelligent and quite active in grasping the things; I do have a flexible and friendly attitude to maintain cordial relations with the team members. I will definitely make the team and company with my exceptional contribution.
I agreed to the terms and conditions of the company concerning my performance and behavior. I will definitely follow them. I promise to maintain discipline and professionalism in terms of performance and behavior.
I am quite happy to know that I will be getting two week offs every week. I am thankful for it.
I do agree with the criteria related to the termination process of your company which is based on at will.
Overall, I accept this job opportunity and quite join and contribute in your company.
Thanking You,
Yours Faithfully,
[Your name]
[Signature]
[Date]
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Letter Template: 7
[Mention date]
To,
[Mention the name of the Recipient],
[Mention the address],
Sub: Termination for [candidate‘s name]
Dear [Mention the name of the Recipient],
This is very important to notify from the HR team that the decision has been taken to terminate you from [company name] with the date effective from [termination date].
Your service will be no longer required from [termination date] in the position of [position].
You have been reporting to [reporting person name].
The management team had been scrutinizing your performance ever since you had joined the company on [joining date].
During the day of interview, you had made commitments to meet the expectations of [company name]. You had tried to maintain those aspects in the initial days of your employment in this company.
However, you could not fulfill the expectations in the recent time. We are sorry for not able to retain you anymore.
There are indeed several drawbacks that have been found in the last two months.
- You have not been able to complete the projects on time. You are delaying by one or two days after the deadline given by the higher management and sometimes, you are taking almost a week. As a matter of fact, company cannot afford for so much delay.
- Secondly, you have been behaving rudely with the team members. You are losing your patience and raising your voice over your colleagues. This kind of behavior is not acceptable within the premises of the company. We have several written complaints against you from the employees of this company.
- Not attending the client meeting. You had skipped client’s meeting several times.
There are several other complaints that notify your insincerity and lack of interest to continue working in the company.
You have been sent two warning letters for correcting your behavior and performance in the office.
But you have not bothered to do it. Henceforth, we have received a written decision to terminate you from the position of [position]. You will be receiving the salary for remaining days you have worked.
You are expected to submit the company assets before you leave company premises.
Thanking You,
Yours Sincerely,
[Your name]
[Designation]
[Signature]
[Date]
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Letter Template: 8
[Mention the date]
To,
[Mention the name of the hiring manager]
[Mention the name of the company]
[Mention the address of the company]
Subject: Resignation from the position of [position]
Dear Sir/Ma’am,
I am working in [company name] for [timespan] years. I had joined [company name] on [joining date]. I will no longer coming to your company to work in the position of [position] with the date effective from [resignation date].
I am really sorry to apply for the resignation. I would request you to kindly approve my resignation. It was not an easy decision from end to tender this resignation. It is because I had a great learning experience in this company. I have taken decision to resign from the job after considering for last few days. Finally, I have decided to resign from this company and accepted with another company in higher position.
I do not have any personal grievance or any official complaint against anyone. I am resigning from this office because I am not finding myself easily adjustable with the terms and conditions of the company.
I do not have any right to criticize the administration regarding the new policies of the company. I have not seen anyone complaining against the policies.
It is that I will not be able to follow the policies of the company. I have no intention to hurt the management committee by disobeying policies.
I am extremely thankful to the senior colleagues for guiding me and helping me to fulfil the target of the company.
I will definitely serve two weeks’ notice so that the management committee finds suitable candidate to replace me. I am ready to assist and train the replacement before I finally leave the company.
I will definitely deposit the company assets that are there with me. I will submit them on [resignation date].
I wish all the best for colleagues of [company name] and continued achievements for the company.
Please call me on [contact number] which is my contact number or send me an email to [ email id] for further information or query.
Thanking You,
Yours Sincerely,
[ Your name]
[ signature]
[ date]
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“Business, marketing, and blogging – these three words describe me the best. I am the founder of Burban Branding and Media, and a self-taught marketer with 10 years of experience. My passion lies in helping startups enhance their business through marketing, HR, leadership, and finance. I am on a mission to assist businesses in achieving their goals.”