Dispatcher Introduction Letter Template

A person responsible for receiving non-emergency and emergency calls from people in potential danger and directing them to the appropriate department is the main job role of a dispatcher.

If you have recently recruited such a skillful man to work for your organization then you must be thinking of introducing such a person to the rest of the team. To help you with this, I have come up with a great sample introduction letter, having a look at which you will be able to write yours with total convenience.

Letter Template: 1

(Mention the sender’ name)

(Mention Job Title)

(Mention Company name)

(Mention the Date)


(Mention the recipient’ name)

(Mention the Job Title)

(Mention Organization’ name)

Subject: Introducing the New Dispatcher

Dear (recipient’ name),

I am writing this letter to introduce you to the next dispatcher of [mention the name of the company or organization] who is recently hired by us. His name is [mention the full name]. He is a reliable, determined, and efficient person with a positive working attitude.

As a dispatcher, his day to day tasks will be to address requests and problems by providing information or giving solutions, prioritizing calls according to urgency and importance, receiving and dispatching orders for deliveries or products, using phone, radio, or computer to send vehicles, crews or other field units to appropriate locations, monitoring the route and status of field units to prioritize or coordinate their schedule.

He is an excellent communicator with the ability to remain calm and composed in emergency situations. As the newly hired dispatcher, he is asked to work under your guidance and supervision.

His main job will be to ensure the accurate and timely transmission of information and enable different parties to communicate well.

We are looking forward to you sharing a positive work relationship with him as we wait to have him on the team eagerly.

If you have queries or want additional details, feel free to give me a call and if you want to talk to him regarding anything, you can call him at [mention the contact no.] or mail him at [mention the email ID].

All the best!

 Thanking you


(Your signature)

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