New Intern Welcome Letter: 4 Templates

You need to welcome candidates for the post of intern in an official way. You must inform what all qualities have actually impressed the authorities of the institution. You can highlight how he can actually develop his skills and grow in the organization. 

You should instruct them about how to fulfill the joining formalities on the day of joining and who he is expected to see on the day of joining. You must let him know in which department he will be working.

Letter Template: 1

New Intern Welcome Letter

(Your name)

(Your address)

(Your contact information)


(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter to Welcome New Intern

Dear (Name of the Recipient),

It is our great pleasure to be able to welcome you to our institution as one of the new interns of our institution. As your great skills really impressed us, therefore we really hope that you will be excited to work with us on the most exciting projects.

You were selected for the position of (mention the designation) of our institution (mention the name of the company) to work as an intern.

We are eagerly waiting to meet you and share your ideas on the day of (mention joining date), at the time of (mention time).

You are requested to see our (mention the post) of the department of (mention the department) for your subject materials, orientation, and the details of the projects you will handle. You are requested to bring the documents (mention details) on the first day of your new work.

You are to follow the dress code of our institution dress at the time of your work. You don’t need to bring your food because we have our canteen service.

We welcome you once again to our institution and hope your contribution will help greatly in the success and greater success of our institution.

Feel free to contact me at any time for any information you need. 

We wish for a better future and a good experience,

Thank you,

With regards,

(Hand-written Signature)


(Notary or witness if required)

new intern welcome letter

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Letter Template: 2

New Intern Welcome Letter

[Your Company Name]
[Company Address]
[City, State, ZIP Code]

[Intern’s Name]
[Intern’s Address]
[City, State, ZIP Code]

Subject: Welcome to [Your Company Name], New Intern!

Dear [Intern’s Name],

On behalf of the entire team at [Your Company Name], I would like to extend a warm welcome to you as our newest intern. We are thrilled to have you join our organization and look forward to working with you over the duration of your internship.

[Provide a brief introduction about your company and its mission.]

At [Your Company Name], we are dedicated to [company mission or vision]. We pride ourselves on our commitment to excellence, innovation, and creating a positive impact in our industry. As an intern with us, you will have the opportunity to gain valuable experience, enhance your skills, and contribute to meaningful projects.

[Share information about the internship program, including its objectives and what the intern can expect.]

During your time with us, you will be an integral part of our team, working alongside experienced professionals who are passionate about what they do. You will have the chance to collaborate on exciting projects, participate in team meetings, and engage in hands-on learning opportunities. We believe in providing our interns with a supportive and inclusive environment that encourages growth and development.

[Outline any specific details or expectations for the internship, such as working hours, dress code, or reporting structure.]

To ensure a smooth transition into your role, please report to [Supervisor’s Name] on [start date] at [start time]. They will be your primary point of contact throughout your internship and will provide guidance and support as needed. If you have any questions or require further information before your start date, please don’t hesitate to reach out to [Supervisor’s Name] via email at [Supervisor’s Email Address] or by phone at [Supervisor’s Phone Number].

We encourage you to bring your unique perspective and ideas to the table, as we believe that diversity and fresh insights drive innovation. We value your contributions and want to ensure that your internship experience is both rewarding and fulfilling.

[Express enthusiasm and excitement about working with the intern.]

Once again, welcome to [Your Company Name]. We are excited to have you on board and confident that your time with us will be enriching and meaningful. We look forward to seeing your growth and success throughout your internship.


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