Welcome letter for the post of Receptionist

(Your name)

(Your address)

(Your contact information)


 (Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Subject: An Invitation note for the post of Receptionist

Dear Sir/Madam,

We are happy to welcome you for the post of Receptionist in our organization (Mention the name of the organization).

Your joining will be effective from (Mention MM Date YYYY) and on the first day of induction, you need to bring the documents (copies of Academic certificates and Experience Certificates).

During the interview, we found you absolutely suitable for the post. We assessed you and found you talented, intelligent, and ready to assist anyone with proactiveness and good communication skills.

As per your abilities and experience of (Number of years) years, you have been assigned with the salary package of (Mention the Salary Amount in Numeric) along with the necessary allowances. We do expect that you will do your best in this position of receptionist. 

Our (Mention the name of the company) is a (Mention the nature of Service/Product) based company. Your position as a Receptionist is very important to us. We are confident that you will be able to do the following tasks with great dedication and on time:

A) Scheduling Appointments with the Clients.

B) Managing Office Inventory and also purchases for the new employees.

C) Handling the front office activities which include addressing the phone calls, taking care of the visitors, and resolving their queries.

D) Since you have excellent computer operating skills with the typing speed of (Mention the speed in numeric) w.p.m using MS-Office platform.

E) Maintaining the office files.

You have been scheduled to work from (Mention the login time) till (Mention the log out time). You will be working for (Mention the number of days) in a week.  

Kindly read this Welcome letter and clarify your doubts. We are ready to assist you. You can call us at our helpdesk number (Mention the contact number).

Please sign the copy of this letter along with the other pages attached and return us back.

Welcome Again!

Wish you Success.

With Warm Regards,

Thanking You,

Your Name,


Company’s Name,

Office Contact No.:

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