Warning Letter for Insubordination: 4 Templates

If in any company or organization someone shows disrespect and bad behavior to the others even become defiance of the authority, and then the authority must have to warn that person for insubordination. So here we have provided some sample letters regarding that topic so that you can easily write that kind letter for your use.

While writing this letter you must have to mention the name of the employee, complaints of others about his or her activities, etc.

Template: 1

Warning Letter for Insubordination Sample

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

[Designation of the addressee if required]

Subject: Letter of Warning for Insubordination

Respected madam/sir,

This letter is to inform [mention name of the person] from the [mention the name of the designation or department]. I [mention your name] the [mention the designation] as we discussed in our meeting yesterday; I am concerned about your behavior toward your colleagues and the office employees.

I am getting a lot of complaints against for behavior, this will not be accepted by our company. More than once, you’ve demonstrated disrespect in group meetings, one-on-one discussions, and during conversations here at the office towards your manager, colleagues, and teammates.

These behaviors are against office ethics and morals and have become a liability in getting the project.

 We are hopeful that in the future your behavior will become better than now. However, if we find out in the future that you have violated any company policies again, then you may be subjected to additional disciplinary action, and that will surely result in termination.

I want to meet you in person and I hope you will consider these shortcomings and observe good conduct after this.

For further queries, you can reach me at [mention phone number] or through an email [mention email address].

Sincerely,

[Name of the sender]

warning letter for insubordination

Template: 2

Best Insubordination Warning Letter

[Mention the sender’s name]

[Mention the corporation’s name]

[Mention the Job title]

[Mention the sender’ address]

[Mention the sender’s contact details]

[Mention date]

[Mention the recipient’s name]

[Mention the recipient’ address]

[Mention the recipient’s contact details]

Subject- Warning Letter for Insubordination

Dear (recipient’ name),

I am writing this letter to you as I have earlier received a complaint from Mr. [mention the name of the senior], that you have been constantly defying him ever since the first day.

Being a newly employed [mention the job position], you are expected to behave courteously to each and every member of this office, including your senior, [mention the name] with whom you seem to not get along, and we have been continuously hearing about your disobedience towards him.

You refuse to follow him by not doing the assigned tasks, do not submit your work to him on time, and do not even greet him properly. 

Every employee of [mention the name of the corporation] is expected not only to perform his job to perfection but also to behave according to the rules of conduct by being civil to each other at all costs.

By showing this kind of attitude towards not just you’re senior, but to your work as well, you are not only setting a bad example to your co-workers but are also displaying unprofessionalism and spoiling the reputation of our company which will just not be tolerated by the management.

If we hear any more complaints from him again, we will be forced to take the necessary actions against you.

We expect you to understand your commitment to work ultimately. A positive change in you is expected to be seen by the management from now onwards.

Thanking you,

Regards,

[Handwritten Signature]

[Date]

[Notary or witness if required]

warning letter for insubordination

Template: 3

Sample Warning Letter for Insubordination

[Mention the sender’ name]

[Mention the corporation’ name]

[Mention the Job title]

[Mention the sender’ address]

[Mention the sender’s contact details]

[Mention date]

[Mention the recipient’s name]

[Mention the recipient’ address]

[Mention the recipient’s contact details]

Subject- Warning letter for insubordination

Dear (recipient’ name),

This letter is being written to [mention the name of the employee] who is currently functioning as the [mention the name of the job post] of [mention the name of the company] since the last [mention the no. of months or years] as a formal notice of warning. 

I have been reported recently by your supervisor [mention the name] that you had shouted at him when he asked you to finish and make the submission of a project [mention the name] crucial to us within a day.

You have been heard by more than [mention the no.] of employees who were equally shocked. When I called you to my cabin and asked you for an explanation, you did not utter a single word. All these factors prove that you are guilty of doing the deed.

I could have taken serious action against you but seeing your past records and knowing about you from the other team members; I realized that you are a responsible and sincere person otherwise. If you are facing any problem, then you can communicate with your supervisor directly.

We are leaving you this time also because our company believes in presenting to its employees with a second chance to reform themselves so that they can be better with time, not only professionally but personally as well.

If this kind of insubordination repeats, then you will have to face the consequences as management will be forced to take action against you.

We sincerely hope that you will work on it.

Thanking you,

Regards,

[Handwritten Signature]

[Date]

[Notary or witness if required]

warning letter for insubordination

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