Warning Letter for Attendance: 4 Templates

Here we have already covered various sample letters and speeches to help you to complete your task easily. Now here we are going to cover some sample letters regarding a letter of warning for attendance.

Here it’s important to mention some effective and important words to complete your letter with a proper format. Here we have discussed all points, and while writing your letter, you must have to mention the points which we have already covered here.

Letter Template: 1

Warning Letter for Attendance

(Your name)

(Your address)

(Your contact information)

(Date)

(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Warning Letter for Attendance

Dear (Name of the Recipient),

You are requested to consider this letter as a warning regarding your continuous attendance problems in the organization (mention the name and details). Your irregular attendance is affecting the flow of our work.

Our other employees are also becoming demoralized. Our minimum required attendance is (mention details), but yours is far under that. I previously told you about this problem in our meeting. But you did not change yourself.

Therefore we are sending you this letter to remind you that your appraisal will be down for this, the ad will be unable to give you further promotions and incentives.

So we request you to try to change your attitude towards this problem and help us to improve further.

Your regular presence and dutiful attitude towards us are essential for the hassle-free operation of our department.

We hope you will be able to increase your attendance rate in the future and help the organization succeed.

Thank you very much.

With regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

Letter Template: 2

Warning Letter for Attendance

[Mention the name of the sender]

[Mention the address]

[Mention the contact details]

[Mention the date]

To

The

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact details of the recipient]

Subject- Warning letter for attendance

Dear [Name of Employee]

This letter is to let you know that despite getting a verbal warning from your manager, your work attendance has consistently been subpar. The records unequivocally demonstrate that you have been tardy/absent on [Mention the date] occasions without prior notification since.

Please be aware that your frequent absences will be noted in your performance reviews, and pay tax breaks may be implemented as a result. Your personnel file will also receive a copy of this letter. We will need to take additional disciplinary measures, which could lead to your termination from [Company name] if this attendance issue persists and there is no apparent effort on your part to improve.

For the following [Mention the date] months, we implore you to refrain from taking any additional leave days unless absolutely exceptional circumstances exist. Please give your supervisor early notice at least [Mention the date] days in advance if you really must take an extra leave day. Your supervisor has the authority to accept or reject this request.

We also want to let you know that [Company name] places a high priority on your health and welfare. Please do not hesitate to speak with your supervisor or a member of our human resource team if you are in need to discuss any current personal or professional issues. Together, we can look into potential solutions.

Sincerely,

Regards,

Thank you very much,

From

[Mention the name of the sender]

[Mention the address]

[Handwriting signature]

[Mention the contact details]

[Mention here, if there is any post note to be given]

Letter Template: 3

Warning Letter for Attendance

[Mention the name of the sender]

[Mention the address]

[Mention the contact details]

[Mention the date]

To

The

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact details of the recipient]

Subject- Warning letter for attendance

Dear [Name of Employee]

Consider this a letter of caution regarding your persistent attendance issues. Your inconsistent attendance is starting to have an impact on other aspects of your work, therefore, you must change. According to attendance records, you have used a total of [Mention the number] days on [Mention the date], [Mention the month], and [Mention the year] occasions since. On [Mention the name] occasions, weekends were involved.

Your persistent absences, as I said in our discussion on [Mention the date], are extremely concerning. Despite our combined efforts, you were unable to maintain a high level of attendance.

Poor attendance and frequent tardiness hinder other employees’ productivity and reduce our ability to conduct business as usual. This formal warning emphasizes the gravity of the situation at [Company name] and the violation of our code of conduct.

This letter will serve as a written notice that you will be required to provide a medical certificate if your use of sick leave is deemed to be excessive in the future. Additionally, you can obtain a below-average evaluation in the category of attendance on your performance review. We hope that this letter, which will be kept in your personnel file, will serve as motivation for you to increase the amount of sick time you take.

We place a high value on your well-being and consider it crucial for the department’s efficient running.

I’m grateful.

Regards,

Thank you very much,

From

[Mention the name of the sender]

[Mention the address]

[Handwriting signature]

[Mention the contact details]

[Mention here, if there is any post note to be given]

Letter Template: 4

Warning Letter for Attendance

[Mention the name of the sender]

[Mention the address]

[Mention the contact details]

[Mention the date]

To

The

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact details of the recipient]

Subject- Warning letter for attendance

Dear Name of Employee,

An official written reprimand emphasizing the gravity of your most recent unlawful absence from work, this letter acts as a formal warning. You took a leave of absence from work on[Mention the date]  without consulting with or getting approval from your management.

You were verbally warned after a string of late arrivals for work before receiving this formal warning notice. This type of behavior is considered to be a symptom of excessive neglect of your obligations and is against our company’s employee attendance policy in the absence of mitigating emergency circumstances.

You risk further disciplinary action if you have any unapproved absences or tardy arrivals in the future.

At company name, we value punctuality and see it as a critical component of every employee’s role. We sincerely hope that you will follow the organization’s attendance guidelines in order to avert future sanctions.

Please be aware that correct attendance is necessary and that any more violations of our attendance policy will not be tolerated.

Although each employee’s warning letter for absenteeism can be somewhat altered to suit the views or practices of the organization, in most cases, this template will cover all the basics.

While [Mention the name] is enthusiastic about timekeeping and eager to assist enterprises in navigating labor dynamics, we advise you to contact your local or regional [Mention the name] chapter for additional information on standard workplace policies and procedures.

I’m grateful.

Regards,

Thank you very much,

From

[Mention the name of the sender]

[Mention the address]

[Handwriting signature]

[Mention the contact details]

[Mention here, if there is any post note to be given]

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