Employed in a certain corporation or organization, an employee is expected to follow the rules and regulations of the company, the policies of the firm with perfection, failing which he or she is issued a warning letter.
If you are thinking of framing such a letter against an individual who has broken a rule and shared a company password then make sure to have a look at this effective sample letter of mine as seeing it you can write yours with perfection.
Letter Template: 1
To,
[Name of the sender]
[Designation of the respective person]
[Name of addressee]
Subject: Letter of Warning for Password Sharing
Dear (Candidate name),
This letter is to inform [mention the person name] from [mention the name of the department or management]. I [mention your name] the [mention your designation] at [mention the name of the company or the organization] would like to inform you that I have received a complaint against you for sharing passwords with other clients. This is not the first time that I get such complaints against your behavior like this.
You have been guided with proper rules and regulations. So that in the future you can work accordingly. But it seems you didn’t consider the rules and regulations of the company seriously.
If this happens again in your work and we get more such news against you then we have to think about this matter seriously. According to the company rules and regulations if you share your password with other firms or with any person, then legal action should be taken against you.
This letter is a warning letter to you from the management department. Don’t repeat the same mistake again. If you face any doubts and have any queries about your work, do ask your team lead or your teammates. We hope from now on you will take care of it and will work accordingly.
If you have any further queries you can reach us at [mention phone number] or through an email [mention email address].
Sincerely,
[Name of the sender]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 2
[Name of the sender]
[Designation of the respective person]
[Name of the company]
To,
[Name of the recipient]
[Designation of the recipient]
[Contact address of the recipient]
Subject: Letter of Warning for Password Sharing
Dear (Candidate name),
The purpose of this letter is to give a warning to Mr. /Ms. [mention the person name] from [mention the name of the department or management].
I [mention your name] the [mention your designation] at [mention the name of the company or the organization] would like to inform you that I have received a complaint about your misconduct of sharing our password with other clients.
Not only this time, but previously I had also received various complaints against you like this from our other staffs.
You have been enlightened with the proper rules and regulations of our organization to help you to work accordingly. But it seems that you didn’t take those rules and regulations of the company seriously.
If this kind of situation happens again in your work or we get other complaints against you like this, then we have to think about this matter very strictly.
According to the rules and regulations of our institution, if you share your password again with other firms or with any individual, then strict legal action should be taken against you by the institution.
This letter is to warn you from the institution about your future conduct. Hope you won’t repeat the same mistake again.
If you have any queries about your work or this warning letter, do ask your team lead or the department of (mention details). We hope from now on you will take good care of the secrets of the company and will work accordingly.
Feel free to reach us at [mention phone number] or through an email [mention email address] if required.
With best wishes,
[Name of the sender]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 3
[Name of the sender]
[Designation of the respective person]
[Name of the company]
To,
[Name of the recipient]
[Designation of the recipient]
[Contact address of the recipient]
Subject: Letter of Warning for Password Sharing
Dear (Candidate name),
We are writing this letter to warn Mr. /Ms. [mention the person name] from [mention the name of the department or management] on behalf of our company [mention the name of the company or the organization].
I [mention your name] the [mention your designation] at our company, would like to warn you about the fact that, I have received a complaint against your reproachful practice of sharing our confidential password with the customers.
Not only this one time, but I had also received various complaints previously against your irresponsible attitude like this from our other members of the company.
You have been already instructed with the proper rules and regulations of our organization to guide you onto the right path. But it seems that you didn’t pay much attention to those rules and regulations of the company.
If this kind of situation repeats again in the future or we get other complaints about your misconduct, then we have to think about this matter with a strict approach.
In accordance with the rules and regulations of our institution, if you share the password of our company ever again with other companies or with any client, then we will not hesitate o take strict legal actions against you.
This letter is to warn you on behalf of the institution about your future behavior. Hope you won’t do this kind of work ever again.
If you need any additional information about your work or this warning letter, do ask the department of (mention details) within the working hours. We hope from now on you will take good care in following the rules of the company and will work accordingly.
Feel free to contact us at [mention phone number] or through the company email [mention email address] if needed.
With best wishes,
[Name of the sender]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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