Venue Booking Confirmation Letter: 4 Template

When particular client books your place or building for a certain activity, if you see it bringing a major profit to you then you don’t give a second thought but accept it and send a confirmation letter next.

If you are thinking about how to create such a letter with all the appropriate words and phrases then make sure to go through this effective sample letter of mine as going through it you will be able to frame yours with total perfection.

Letter Template: 1

Venue Booking Confirmation Letter

To 

Name of the addressee

Address

Date

Subject: Confirmation letter for venue booking

Respected (Sir/Madam)

I am writing this letter to confirm your booking at our venue (mention the place; i.e., hotel/auditorium/ farmhouse and so on).

We want to assure you that your booking has been recorded. We will also take care to serve you with our outstanding services. Customer satisfaction is our main motive. As per the agreement, we will provide you with all the necessary things that you have asked for. There are some terms and conditions that you have to maintain. 

You have requested to book (mention what; i.e., room, auditorium) in our place in the name of (mention the name). As mentioned in our records, you have booked it from (date) to (date). As per your booking, you have to deposit the total (amount). If there are any cancelations, they should be reported before (date).

Kindly confirm your booking with us by replying to this confirmation letter. For further queries, if needed, you can contact me through the mail (mail id) or phone (phone number). Active co-operation is highly solicited. 

Thank you for allowing us to serve you. I hope you will be satisfied with our services and you are heartily welcome. 

Regards

(Sender name)

Booking manager

Venue name

Address 

confirmation letter for venue booking

Letter Template: 2

Venue Booking Confirmation Letter

  (Mention the name of the sender)

 (Mention the designation of the sender)

 (Mention the name and details of the institution)

(Mention the detailed address)

(The contact information)

(Date)

To,

(Name of the Recipient)

(Designation of the recipient)

(Mention the name of the institution)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter of confirmation for venue booking

Dear (Name of the Recipient),

I am writing this letter as the (Mention the details) of our hotel (Mention the name and details of the institution) situated near (Mention the details) to inform you that your application for the reservation of a venue for the special event of your company (Mention the name and details of the institution) on the day of (Mention the details) has been accepted by our higher authority.

We are very happy to inform you that we have booked our biggest outdoor hall to help in the success of your event. Please confirm the details stated below for further reference:

  • The hall will be booked under your name for the duration of (Mention the details) days.
  • It has the capacity of (Mention the details) persons
  • It has a large space to use as a dining hall.
  • The opening and closing times of the hall will be respectively (Mention the details) and (Mention the details).

We also want to inform you that our higher authority has the right to cancel the booking if necessary. Any loss that may occur at the time of your event will not be covered by the management. We request you to submit (Mention the details) percent of the payment in advance to help us with the process.

We look forward to welcoming you on a special day and also hope that your event will become successful.

We thank you for giving us this chance to serve you.

With regards,

(Name and Signature of the sender)

confirmation letter for venue booking

Letter Template: 3

  (Mention the name of the sender)

 (Mention the designation of the sender)

 (Mention the name and details of the institution)

(Mention the detailed address)

(The contact information)

(Date)

To,

(Name of the Recipient)

(Designation of the recipient)

(Mention the name of the institution)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter of confirmation for venue booking

Dear (Name of the Recipient),

I am writing this letter as the manager of our guesthouse (Mention the name and details) located near (Mention the details) to let you know that your request for the booking of (Mention the details) rooms on the day of (Mention the details) has been approved by our higher authority.

The reservation has been made from (Mention the details) to (Mention the details) for your successful completion of the event of your company (Mention the details) regarding (Mention the details).

Your credit card will be charged for the total amount of (Mention the details), which includes all the sales and service taxes. If you want to cancel the booking you are requested to inform us before the date (Mention the details).

Here are some details about the booking which you should be aware of:

  • Those (Mention the details) rooms will be booked under your name.
  • Each room has the capacity of (Mention the details) persons
  • The opening and closing times of our guest house are respectively (Mention the details) and (Mention the details).

You have to know that our higher authority reserves the right to cancel the booking. Any damage, if occur, at the time of the event will not be covered by our management. You are requested to submit (Mention the details) percent of the entire payment in advance to help us.

We look forward to welcoming you and hope that your event becomes successful.

We thank you for believing us.

With regards,

(Name and Signature of the sender)

confirmation letter for venue booking

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