Unsuccessful Job Application Email: 4 Templates

For many reasons, a candidate’s job application is rejected. Writing an email informing the candidate of his failure to perform in the interview can be a challenging task. The candidate may suffer a lot mentally because of the rejection. He/She must spend enough efforts to clear the interview yet he/she has been rejected. You must be tactful in convincing the candidate about his/her rejection. You can give encouraging advice to the candidate to apply once again for the interview. 

Letter Template: 1

Unsuccessful Job Application Email

To,

[Name of the recipient],

[Address of the recipient],

[Date].

Dear candidate,

 sub: Rejection of Job Application 

This is really important to inform you that the job you had applied for on [mention date] have been rejected by the management authority of the company. 

The entire management team is aware of the efforts that you have shown to the company; however there has been criterion on which your application has been eliminated by recruiting team.

It is indeed really appreciating that you have able to show your excellent performance. But in today’s tough competitive era, the management has taken decision to select another candidate.

It is because the candidate has been found highly vibrant, smart and assertive in expressing his/her opinions. In compared to him/her, your opinions were found misfit as per the current requirements of the company.

We are sure that you will be able to make your mark next time. In fact, you have excellent communication skills. But you have been marked down for your lack of confidence and energy. 

We have also noted that you have been excellent in academics and you have right now just [number] months of experience and it is recommended to brush up your performing skills.

You can join a course related to [ subject ] and that enable in shaping your personality and confidence and communication.

We are really grateful that you have invested your valuable time for the interview. We are confident that you will definitely come out with flying colors once you apply for job after 3 months. 

We have attached the performance score related to the interview that was conducted on [date], you can verify it accordingly.

If you have doubt or issue regarding the scores related to your last interview or any other matter then you can contact us on [ contact number ] or send an email at [ email id]. 

We are ready guide you accordingly. We wish you all the best for your future proects.

Thanking You,

Yours Sincerely,

[ your name]

[ designation]

[ date]

Unsuccessful Job Application Email

Letter Template: 2

Unsuccessful Job Application Email

To,

[Name of the recipient],

[Address of the recipient],

[Date].

Dear candidate,

 sub: Rejection of Job Application 

We are really sorry to notify you that your application for the position of [position] is in the rejection list.We are sorry that you have not been selected after your interview for the respective post.

We are thankful that you had shown your interest to work in our respective organization. We are obliged with your painstaking effort to make way from far off distance to come for the interview. 

You deserve appreciation for your punctuality, sincerity and dedication to anything what you do.

We are sure that you will definitely make rapid progress anywhere.

We have found you highly qualified and also you have an experience of [time span] years in different companies. 

But we actually did not expect that you will underperform in our company. In fact, your performance did not simply match with our quality standards. We are really sorry about it. 

We have selected another candidate whose profile and performance matched the requirements of our company.

The management authority was extremely impressed with the quality answers given by the candidate. 

We are sorry to notify you about the fact your presence of mind was missing. You were not focused on the questions asked by the interview board. You are expected to be prompt and proactive in responding to the answers in written or oral way.

You will not be able to apply before 3 months. It is suggested for you to practice a lot before you come for the interview. This is the age of competition and you must be skilful enough to beat the competition. 

We are expecting better performance next time. A candidate like you should not fail at any cost.

We have attached the performance sheet of your interview to make you understand where you had exactly gone wrong!

For further queries, you can contact us on [contact number] or send an email at [email id]. 

Thanking You,

Yours Sincerely 

[Your name]

[Designation]

[Date]

Unsuccessful Job Application Email

Letter Template: 3

Unsuccessful Job Application Email

To,

[Name of the recipient],

[Address of the recipient],

[Date].

Dear candidate,

 sub: Rejection of Job Application 

We are extremely sorry to let you know that your application for the position of [position] has been rejected by the higher authority of [company name] on [date].

We do understand that you had applied for the respective profile with a great interest. We do welcome for this.

We are thankful for taking initiative to come for the interview and that too without any reference or assistance.

You must also be appreciated for reaching the interview on time and that too you have come from far off distance.

You have taken painstaking effort and we do understand that you have really worked hard to make way for it.

Irrespective of the efforts from your end, you have not been deliver good performance in the interview. It is important to inform you that you have made plenty of mistakes in sentence structure during the oral communication in English.

As per our evaluation, we understood that you are not actually thorough with the grammar. It is because you speak in Spanish and Spanish is your mother tongue.

You need to brush up spoken English and grammar. I would recommend you to join English speaking course institute. 

Regretfully, we would like to notify you that we have hired another candidate in your place. It is because we have found him/her far more capable in every respect. 

In short, compared to you, he/she is far better than you. We do admit the fact that you have a graduation/post graduation from [university name] and you have scored above [percent] %. It is really unbelievable that candidate like you could not prove his/her expected standards.

We are really sorry for your rejection. You can apply next time after 3 months. 

We have attached the performance sheets of you as well as the candidate whom we have actually hired. You can find out where you have exactly gone wrong.

You can reach out at [contact number] or you can send an email at [email id]

Thanking You,

Yours Faithfully,

[Your name]

[Designation]

[Date]

Unsuccessful Job Application Email

Letter Template: 4

Unsuccessful Job Application Email

To,

[Name of the recipient],

[Address of the recipient],

[Date].

Dear candidate,

 sub: Rejection of Job Application 

We are quite regretfully informing you that your job application for the position of [designation] has been cancelled by the management authority of [company name].

In fact, the management authority of the company did not find your application suitable for the respective post.

We are really sorry about it. We understand the fact that you have great efforts in coming down from your place of residence which is far away from this place and participating in the interview process.

From your point of view, you may have tried your best but it actually did not meet the standards of the organization. We are really sorry to inform about this.

You should have come well prepared for the interview. We can understand the pressure you are going through to get the job. You have just passed out from [university name] with the specialization in [specialization name].

We had prepared the list of questions as per your university standards by following the curriculum. But you have disappointed the entire management by underperforming in the interview process.

For your better understanding, we have attached the performance sheet. There you can actually locate your mistakes.

We have selected another candidate in your place; he/she had proven with his/her quality responses for the written test conducted by the organization. We have also attached the performance sheet of the candidate whom we have selected in your place. In fact, he/she is also a fresher like you. 

Before apply next time after 3 months, you must actually prepare well next time. If you have any doubt or query regarding the performance of your interview held on [ date] then  you should contact us on [ contact number ] or send an email at [ email id ].

We would be more than happy to assist you. We are really sorry for your rejection, better luck next time!

Thanking You

Yours Faithfully

[Your name]

[Designation]

[Date]

Unsuccessful Job Application Email

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