Training π¨βπ§ programs are designed and organized by a company to sharpen the skills of their employees. Such training programs can be optional or obligatory.
If you are in a supervisory position in your πΌ workplace, you may have to draft a common training initiation letter to invite the respected employees to participate in the training program.
No worries if you are doing this for the first βοΈtime; this composite guide will help you out in the best possible way.
What to Write in a Training Invitation Email?
This is a big question β that hovers over your thoughts while writing this letter. Follow the given bullet points in sequence and simplify the process of letter π drafting.
- Take your first step by identifying yourself. Here, you can add your position in the π’ company with your full name.
- Set up the purpose of the letter to the βοΈ readers. Notify that a training program is supposed to take place recently.
- After this, you can acknowledge the purpose of this training program.
- Jot down βοΈ the reasons that have led the authorities to take this step towards organizing the training program.
- Mention four essential points about the program, β³duration, timing, date, and name of the head of the training program.
- Write about the nature of the training π§βπ« program. Here you should mention whether the program is optional or mandatory.
- Following this, you can explain the πadvantage of participating in the training programs and the perks π that the employees can enjoy with this.
- In case it is an optional training program, assure the employees that non-participation will not mark a negative π impression.
- However, you can inculcate ποΈ your appeal to promote this training program.
- After writing all the essential details about the training initiative, cordially π invite the employees.
- Express the efforts πͺ of the company authoritative that has been involved in the preparation of this program.
- Acknowledge how the governing parties will appreciate π the mass participation of the employees.
- End the letter with a formal βοΈ sentence of βlooking forward to steady participation.β
How to Write a Training Invitation Letter (Tips)
How to write a letter can be a tricky π€ part to deal with as it includes the tone and manners of the letter. Follow the pointers below π to draft your training invitation letter appropriately.
Enthusiastic approach
A training program is a success π when many trainees take part. Hence, try to take an enthusiastic approach to writing a letter. It should fill the readers with enthusiasm π€© to participate.
Formal and direct tone
It is essential to align π the tone of the letter with the purpose of the letter. In this regard, keep the tone formal and direct.
Accuracy in details
As a common training invitation letter is sent to a bunch of π₯ employees, be keen on inculcating accuracy while writing the details.
Emphasis on invitation
As it is an invitation letter, give special βοΈ emphasis on the sentence that conveys the invitation.
Consciousness
Consciousness is an integral γ½οΈ part as the letter should not be lengthy and fulfill its purpose precisely. Therefore, put effort π into ending the sentences concisely.
Letter Template: 1
Training Invitation letter
Your Name
Your Address
Street, City, State
Zip-Code
Date
To,
[Mention the name]
[Mention the address]
City, State, Zip-code
Subject- Letter of invitation for training
Dear sir/madam
I am [mention the name], and I am the [mention the designation] of the reputed institution names, [mention the name]. I am writing this letter to invite young minds to different professional training. Our institution quite efficiently trains young people for different professional exams.
We have planned a new module for this year and we feel that it will be more beneficial. We have also planned several cost-efficient courses for easy access. Any interested person can contact our office for the details; our contact details are [mention the details].
We are open all weekdays, and we are waiting for new trainees. We will be obliged to serve your needs. Thanking you in anticipation.
Yours Sincerely
[Name of the sender]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 2
Training Invitation letter
[Mention the name of the sender]
[Mention the address of the sender]
[Mention the contact information of the sender]
[Mention the date]
To,
[Mention the name of the recipient]
[Mention the address of the recipient]
[Mention the contact information of the recipient]
Subject- Invitation to the training program
Dear [Mention the name of the recipient]
First, I want to introduce myself. I am [mention your name], I am the [mention your position in the company]. I am writing to invite you to our training program, which will start on [mention the date], and it will continue for [mention the continuing period].
This training will be based on [mention the department] department by the [mention the name of the management] management.
This training is important to increase our company’s working volume, to improve morale, reduce the selling costs, and to improve relations, enable you to adjust yourself with changing work, and also to improve our company’s image and so forth.
I hope you will take time out of your busy schedule to attain this training period and to join us. Surely it will help our organization achieve its future goals.
If you need any further information about this training program or anything else, please feel free to contact our office. You can reach our office by email at [mention the email id], or our helpdesk number is [mention the office helpdesk no.].
Thank you in anticipation.
Yours faithfully,
[Mention the name of the sender]
[Insert the original signature of the sender].
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 3
[Mention the name of the sender]
[Mention the address of the sender]
[Mention the contact information of the sender]
[Mention the date]
To,
[Mention the name of the recipient]
[Mention the address of the recipient]
[Mention the contact information of the recipient]
Subject- Invitation to the training program
Dear [Mention the name of the recipient]
I am writing this letter to let you know that, as a [mention the post of the sender] we are looking for new employees for our company [mention the name of the company or the organization] and we got your CV which you have mailed us.
We have just gone through your CV, and we are really very impressed with your educational qualifications and your skills and dedication. And your application was processed a few days back by us, and we are very happy to say that you have been selected for this internship.
So, we have decided to invite you to our training program, which will start on [mention the starting date of the program] and end on [mention the ending date of the program. It will start at [mention the time]. The venue for this program will be at [mention the location].
Please take out your precious time from your busy schedule for this training period. And kindly reply as soon as possible because we don’t have much time as you know. You can ask any further questions about this training program on our helpdesk [mention the helpdesk no.]
Thank you in advance.
Yours faithfully,
[Mention the name of the sender]
[Insert the original signature of the sender].
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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