Thank you to HR : 6 Letter & Email Templates

Thank you letters are a great way to express your gratitude for someone’s help. A thank you letter can help you maintain contact with someone in your network. Make sure that you know what to write in a letter and saying the right thing using the right format will impress your recipient and make him or her feel appreciated. Here we have some samples for you to use.

How to write a good thank you letter-

  • Start with ‘thank you’
  • Give (some) specifics
  • Express gratitude
  • Give them any suggestion if you have 

Thank you to HR Letter & Email Templates

Thank you for the recommendation letter for promotion

Dear sir,

I want to express my sincere gratitude for taking the time to write a letter of recommendation for my promotion in the company. Despite having such a tight schedule, you manage to help me with it. I appreciate your help from all my heart. Without you, it really seems difficult to get it. It’s like a dream come true. 

I am excited to share that I am shortlisted for the interview for a promotion. I can assure you that you will never feel disappointed in my case. I will try to give my best in it and definitely make you feel proud. I hope one day I will be at a position like you where I will be able to help others to achieve their goals. I appreciate the positive impact you have had on my life.

Thanking you once again!



Thank you for interviewing you

Dear sir,

Thank you for taking the time to interview me last morning. I enjoyed conversation about the position of accounts manager and I feel so grateful to you for giving me more information on how everything works. It was nice talking to you. I appreciate your knowledge and experience in different aspects. It feels fantastic to learn more about the role.

The job sounds exciting and I think I would be an ideal candidate for the same position, thanks to my master’s degree and years of experience in the field. I hope you would allow me to make valuable contributions to the department.

I appreciate your consideration for the position. Please don’t hesitate to contact me to discuss this role further. Thanks again for the opportunity.

Warm regards


Thank you for giving you good ratings

Dear sir,

I want to express my sincere gratitude to you for giving me a good performance rating.

I am blessed to have a boss like you. You are the best HR that any employee could have. You helped me to get a promotion. Not me, you take care of everybody in the office. Because of you, all employees of our company are always highly motivated.

You have created a friendly environment in our office and you are the biggest reason for our company’s growth. Sir, I will never let you down, I promise. I wish that someday if I could I would definitely do something for you. I wish you well in your future life. If you need any help in the future please do not hesitate to call me anytime.



Thank you for approving your leave

Dear sir,

I want to thank you from the core of my heart for understanding me. I was unwell last week and you accepted my leave despite so much work pressure in the office. As yearly closing is going on, still you sympathize with me and allow me to take rest. You are the best HR manager one could ever have. I want to assure you that I am feeling good now and will definitely fulfill all your expectations. 

It is rightly said “leadership is an action, not a position” and you made this statement true. I just want to let you know how much I appreciate you for being an excellent manager. as well as a great person. Your management keeps everybody motivated in the company. I am pretty sure that we will achieve all the targets of this year with your support.

In the end, I want you to accept my heartfelt gratitude for all the support and motivation. Thank you!

Yours sincerely,


Thank you for recruiting you as an intern

Dear sir,

Thank you for giving me the opportunity to be an intern at this company. I am feeling very motivated because of you. You were so supportive and patient throughout the day. I am so fascinated with your way of sharing your experiences with us. I am so fortunate that you assigned the work, tasks to me that were quite difficult, and allowed me to expand my knowledge and build confidence in my abilities. I definitely get more exposure while working with you.

Your leadership is making me more productive and converting all my skills into strength. You have an amazing ability to bring out the best from a person and I will definitely owe you my success and knowledge in the future. Please accept my heartfelt gratitude for all the support and motivation. You are so helpful, kind, and generous with your time and energy.



Thank you for being your mentor and support

Dear sir,

I can not thank you enough for such a wonderful mentor to me. I just want you to know that you mean a lot to me. You are the biggest reason for my growth. I owe you my success. I have learned so much while working with you. I appreciate you for providing me an opportunity for being promoted. The hours we spent working together gave me the skills and knowledge to take on any challenge in my life.

I want to thank you for being such an understanding and motivational person.  Thank you for showing trust in me. Your belief in me helps me to grow faster. Because of you, I haven’t had to worry about hurdles.

Your words made every situation easier for us. Your continued encouragement and support are appreciated more than you know. I wish you all the best in your future endeavors. If you need any help, do not hesitate to call me. 

I sincerely appreciate your part helping me get here. I hope we will be connected in the future. Thank you for guiding me personally and professionally. 

With gratitude,


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