Thank you Letter for Participation in an Event – 4 Samples

Throughout the year there are many events that take place across a country. There are numerous people who take part in it and make it a  success and spread their words out so that next time more and more people become a part next year. It a very good way of showing gratitude that you send each of the participants a thank you note.

This note can contain the details of the event and also how the participant’s contribution was very significant. This way you can make sure that the person will be part of the coming years as well. This personal touch makes a person feel important.

Best Thank you Letter for Participation in an Event

Thank you Letter for Participation in an Event Sample 1


Event Co-ordinator

Literally fest
St Xavier’s College

Sub- Gratitude for your enthusiastic participation in the fest

Respected Julia,

It was great to meet you at the event last week at our college. We feel that with the participation of students like you we have been able to successfully conduct this event. This year we have recorded a number of participants which is very high and has been a new record for us.

We feel like as a host we are overwhelmed with participants from all across the states. We successfully could conduct all planned events with full management and this also led to few important collaborations for our college like the media houses are now willingly to cover the next few events which will take place on our campus.

Because of people like you now we have an advance booking for next year’s fest and have found sponsors for the same as well and hence we would like to invite you for the same as well. It is our great pleasure that we get a chance to host you again with the same spirits and also enthusiasm. 

Regards & Gratitude

Fest Committee


Thank you Letter for Participation in an Event Sample 2

Hello Ryan,

With the huge success of our last inter-college sports meet, we want to thank each one of the participants for turning out in huge numbers for making it a success.

We would also like to congratulate you on your awards in Long jump and your team won in the baseball as well. We want to tell you that we are extremely thankful for your support and participation because no event can be a success without its participants.

Winning and losing are secondary, participation is what matters most. I hope you enjoyed the event thoroughly and were able to network with the people of your interest in a good way.

I am attaching a form for your fill as well for any suggestion that you have for us and we would like you to mark our current performance and presentation on a scale of 10. Kindly take a moment to fill the form so that we do our best in the next sports meet for you to enjoy to your fullest.

Thank you

Sports Committee 

State College Houston


Thank you Letter for Participation in an Event Sample 3

Astrophysics Department

Columbia College
Subject – Gratitude for your active participation

Hello Ron,

We are very delighted that we got an opportunity to host the most intelligent brains of the field last week at our college. The seminar is conducted on a semester basis but this time we broke records of people who participated. We are glad that you also were apart and were able to present your research paper on the topic of meteors and what have you found about their nature.

It was an honor for us to see intelligent people presenting their best and with this we want you to tell that we would like to publish your paper in the in-house journal if you allow us to do so. It will be an honor for the students here to read something so informative and important for them to know.

We would also like to request you to be a part of the jury member in the next event that we host as we plan to have a week-long event this time where we will get international guests as well from various premier institutes and research centers across the world. With you having our representatives in the panel will be a proud moment for us.

Kindly accept our request and intimate us about your plans in the near future so that we decide the dates accordingly.

Department of Astrophysics


Thank you Letter for Participation in an Event Sample 4

Hello John,

We want to take a moment of your to thank you for your active participation of you in our seminar for Climate change the crisis that follows it. 

We are happy that the whole world slowly yet is waking up from the sleep of ignorance and is starting to get aware of what is happening to our nature because of the abuse that we did. Ranging from water, soil and air everything polluted, trees are cut and the coming generations are going to face the crisis of everything that comes from nature. For them, life will be competitive not only in terms of career but also what they can afford to get from nature.

We are glad that you were an active participant in the seminar and your ideas were very much appreciated by other people and jury as well. We are glad that we will be publishing them under your signature ina our yearly organize so that the word of caution reaches most of the people.

We would like to request you to please take a stand against the abuse that people are doing to nature and conduct events like this in your region. We extend an opportunity to you for partnering with our organization and conduct such workshops, seminars and silent protest for spreading awareness amongst the coming generations. If you are interested we would be happy to discuss various aspects of this partnership.

In the end, kindly fill that form attached to the email for marking our performance and event management so that we do our best next time and your suggestions are always welcome for the growth of the organization and the betterment of the managing committee.

School of environmental studies

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