While having a conversation with someone it is extremely important for us to thank people on the other side for quick response because it keeps the flow of conversation going and also it’s good to know that the person is equally interested as they actively respond to your queries. So while ending the conversation or maven after their response you must show your gratitude to them for facilitating you with quick responses.
How to write good thank you letter for the quick response-
- Make sure you tell them how helpful their response is.
- You must convey how much time have they saved by responding quickly
- Use a very polite language
- Address this quality of their after your conversation is over.
Thank you for Quick Response: 6 Letters & Email Templates
thank you letter for the quick response 1
Dear “Full Name”
It was nice conversing with you last week and I hope you have received our report. I am writing this letter to you today to especially thank you for being so cooperative and responding so quickly that day. The information that you provided us was extremely urgent and the way you prioritized it over everything, I must say our team is really grateful to you. I am also very sorry for reaching out to you so late that night, though I was bit skeptical before reaching out but you made sure that I felt comfortable.
Representative like you are really hard to find and I wish to definitely work on more reports with you as you definitely are a very good team player.
Thank you letter for the quick response 2
Hello “Full Name”
Greetings for the day!
This letter is especially for you for helping us in the most crucial times and that too after your office hours. I know at time its extremely difficult to have clients or teammates in different timezone but the way you have handled the whole project even being in a different timezone has made me introspect my qualities as a teammate.
I am extremely grateful to you for responding so quickly that night as we were in the middle of a meeting without your response we would not have been able to bridge the gap of our data. I want to pay back to you and hence have sent you a gesture of thanks and it must arrive in a day or two.
Thank you letter for the quick response 3
Respected “Full Name”,
Greetings for the day!
I am extremely surprised that I have received your response so quickly. I know that you are a very busy person and still you have taken time out from your routine to respond to my mail makes me feel extremely privileged. I have noted all the feedback that you have given on my article and it definitely is no less than a privilege that my article will be printed a national daily and you have approved of it.
I want to tell you that I cant thank you enough for being so supportive and especially for taking out time and responding so quickly as I am already facing some time crunch. I will definitely let you know when the article is published.
Thank you letter for the quick response 4
Hello, “Full Name”,
I have never been so happy with response but right now I want to say that my thank you will be really small because in my condition your response has given me so much relief and I am so happy that we have cracked the deal. It was because it was since last 2 months that the whole team has given their sweat and blood (quite literally) to this project and we needed a break and your company gave us that.
It is quite unusual for people to respond so quickly and hence I feel my thank you is smaller and doesnt convey my gratitude to you. We promise that we will not let this communication change to break.
Thank you letter for the quick response 5
Hello “Full Name”
I hope you are doing great! I was extremely surprised to have received your response so quickly after the interview. My interview went quite well and with your mail, I was sure that I still do have a chance to score a position in the team. Thank you so much for inviting me to the second round of interview.
Your quick response has saved a lot of my anxiety as you must be knowing all the second thoughts that come after an interview. I appreciate the time you have taken out for quick evaluation and also for replying to me so quickly. I just have one query that will the next round be a technical or an HR interview?
Looking forward to meeting you soon in the second round of interviews.
Thank you letter for the quick response 6
Hey “Full Name”
I am so happy knowing that the flat that you have put on rent is still empty and I can shift there as soon as possible. I have been looking for a good accommodation for very long and your place is the one that matches all my expectations. For weeks I have been wandering across the street as my current place is quite uncomfortable for me.
What surprises me is that previously even after so many discussions I couldn’t finalize the place but with you, it just took a day and I already have a place. The quick exchange of messages and especially you quickly responding to all my doubts and queries is one of the best conversation experiences that I ever had. I will be shifting tomorrow morning so let’s have a coffee so that I can convey my gratitude for responding sop quickly and helping me this situation.
Thank you letter for the quick response 7
I hope you are doing well. This message is written to appreciate your attentive behavior and your working style. We recently have heard from people that they have had extremely nice experiences with you because you have facilitated them with correct information in a really short span of time.
We appreciate your customer service and look forward to having a long relationship with you in our company.