Suppose you have received a scholarship offer from a university but have decided to attend another college. In that case, informing the university by sending a formal letter declining their offer is important.
This can be daunting, but don’t worry; we’ve got you covered! We have compiled some sample letter formats to help you write a professional and respectful letter.
When drafting your letter of decline, it’s crucial to include information about your future goals and explain why you have decided not to accept the scholarship offer. You should also mention the college you plan to attend instead.
Remember to maintain a formal and courteous tone throughout your letter, as it reflects your professionalism and gratitude for the opportunity.
With the help of our tips and sample letters, you can confidently and gracefully decline a scholarship offer from a university. So let’s dive in and master the art of writing a letter of decline!
Letter To Decline Scholarship Offer because of a better college offer
Letter Template: 1
Dear (Name of the person),
I am writing in response to the scholarship that you offered me at X University for my graduation course.
I want to let you know that I can’t be able to accept your offer as I want to join Z college for my studies because your college is not offering graduation in ‘Arts,’ but I want to pursue in ‘Arts’ only. It would be a pleasure to join your college, but it is not only a scholarship that can force me to join it.
My goals are clear to me, and I can afford to pay college fees. I am sorry for rejecting this offer as I can see a better future in that college.
I can see a better opportunity for me, but it doesn’t mean that I am not thankful to you for your generosity. I will always remember your gratefulness and recommend your college to other students.
I request you forward my scholarship to one of my friends who is a student at your college because she is financially unstable, and it will be a great help to her if we get some financial aid assistance. I hope you will consider my request and take it positively.
Thank you so much for showing interest in me.
Regards,
XYZ
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Letter To Decline Scholarship Offer because of a foreign college offer
Letter Template: 2
Dear (Name of the person),
I feel so regretful to inform you that I cannot accept the scholarship you offered me at X university as I have received an offer letter from a foreign university for a graduate course in business and management.
I am so willing to continue my graduation from there as my family plans to shift there in the coming month. I cannot pay their high fee structure, so they are also ready to offer me a scholarship for my course.
They are so humble and ready to support me in all aspects. They are so impressed with my grades and achievements that they are ready to offer me free accommodation on their campus. I am so grateful to them, and it will be more comfortable for me to join that university as my family will also be there.
I hope you don’t take my opportunity otherwise and you will also understand that it will be a better offer for me. I will always cherish the time I spent in this college, and will always be one of my best memories. I want to forward my scholarship to anyone else who is in need. Thank you for your generosity.
Regards,
XYZ
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Letter To Decline Scholarship Offer because of a job
Letter Template: 3
Dear (Name of the person)
I want to inform you that I got a scholarship offer two days back at X University. But I am sorry that I am not interested in accepting that offer because I am discontinuing my studies at the University as I got a job offer.
Thank you for showing interest in me and supporting me by giving me the scholarship for my studies, but it is an emergency in my house, and I have to choose a job over my studies.
My brother was the only earning person in my family, but unfortunately, he met with an accident a few days back and cannot be able to continue with his job, so I have decided to drop my studies and join as soon as possible.
Thank you so much for your generosity, but it is my bad luck that I cannot come to the university anymore.
I request you forward this scholarship on my behalf to a student who is also financially unstable, like me, or who is thinking of discontinuing their studies because of the high fees. I will be obliged if you can do that for me. It will be my pleasure if you can help any other student.
I don’t want any student to leave college because of their financial issues, and I also think that every willing student deserves to study at the university. I hope that it will be helpful to anyone else.
Regards,
XYZ
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Letter to decline scholarship offer because I got a better one
Letter Template: 4
Dear (Name of the person),
I am writing this letter about the scholarship you offered for “x” University. I am so thankful for your kind interest in me, but I want to tell you that I cannot accept this scholarship because it belongs to students who cannot be able to pay their University fees or are financially weak.
I do not need this scholarship as I can pay the fees, and also I got the scholarship based on merit. Despite the financial scholarship, I think it is my dignity to accept the merit scholarship.
I cannot feel right in my place to avail the benefits of both scholarships as the financial scholarship should be forwarded to any of the students in more need than me.
I advise you not to give the scholarships based on the lottery system because, in this manner, many financially weak students can not be able to avail themselves. There is very little possibility of it being awarded to the one who needs it.
The essence of the scholarship is always lost if it goes to a financially stable person, and also, few students find it right to reject the scholarship if they do not need it.
So, I request you change your criteria for distributing the scholarships.
I will be honored to accept the scholarship given to me based on merit.
Regards,
XYZ
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Letter to decline scholarship offer because of no need
Letter Template: 5
Dear (Name of the person),
I am thankful to you for showing interest in me for offering the scholarship offer at X University. I am sorry to inform you that I cannot accept your offer because I think other students need it more than me.
If I avail of this scholarship, then I will get a concession in the University fees structure, but I spoke to many other students who are financially weak and will be really happy if they get this.
I want to tell you that I am financially sound and can pay the entire fees of the university without any scholarship and request you forward this opportunity to any other needy student.
A student who is financially weak will definitely understand the importance of this scholarship, and it will look good in their hands. I get the scholarship only because it is on the basis of the lottery system. Otherwise, I do not deserve this.
Many families in the town cannot make their kids study in colleges because of the high fees that private institutions usually charge.
This may happen many times when the scholarship goes to the students who really have no need for this, but only a few students have the moral to reject it.
Students feel so proud and lucky to have this scholarship, but you should pick only those who want it. It means a lot to them. I have no regrets about not accepting this scholarship.
Regards,
XYZ
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Scholarship Termination Letter: 2 Templates
Letter Template: 6
Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]
SUB: [ Insert the subject concerned to the letter]
Greetings of the day!
There are times when we subvert all the attention to that student for the training and mentorship for the prospect.
However, as per the institution’s policy, we, and the boarding members of this [ insert the name of the school/ college/ university], have decided to terminate the scholarship of [ Insert the name of the beneficiary student] from the institute. This termination will be effective from [Insert the start date of termination] for the candidate.
Some certain rules and regulations are set by the institution for the scholarship students, and the institute requires the students to adhere to them.
Overall, we have been checking through the student’s progress sheet and report cards, and we find that the student has been failing to maintain satisfactory academic progress.
We have also learned that the student is failing to appear in specific examinations held, and [ he/ she] has also failed to provide any necessary reasons.
The institute is deeply sad to make this decision to terminate the scholarship. We have always been progressive and strive to work very productively towards the students’ benefit and have encouraged them to make progress in their career paths.
Please accept our apologies, as this would be our final verdict.
Wishing you all the best for your future.
Thank you very much!
Cordial Regards,
[ Insert the Full Name of the Sender]
[ Insert the name of the organization]
[ insert the necessary contact details]
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Letter Template: 7
letter of termination of scholarship
To,
(Mention the name of the recipient)
(Mention the address of the recipient)
(Mention the contact details of the recipient)
Dear Mr. / Mrs. / Ms. [Insert the name of whomsoever it is concerned to]
SUB: [Letter of termination of scholarship]
Greetings of the day!
This letter is to inform you about an important decision of our institution. We offer some special scholarships for the needy and talented students of society as per our ability.
However, according to the institution’s policy, the board of members of this institution [write all necessary details] has decided to terminate the scholarship program of Mr. /Ms. [Write the name of the respective student] from the institute.
This termination will be from [Insert the start date of termination] for the previously mentioned candidate.
The institution sets specific rules and regulations to help talented students, and the institute needs the students to help by adhering to those rules.
Overall, we have been going through the progress sheet and report cards of the selected students, and we find that the abovementioned student has been failing to maintain the mandatory academic progress.
We have also come to know that the student is failing to appear in specific examinations held by (Name of the institution), and [he/ she] has also failed to provide any acceptable reasons.
The institute feels regret about making this decision about the termination of the scholarship. We have always been striving to work very productively to help talented students and encourage them to progress in their career paths.
Please accept our sincere apologies, as this will be our final decision.
Wishing you all the best for your future.
Thank you very much!
Cordial Regards,
[Write the Full Name of the Sender]
[Write the name of the organization]
[Write the necessary contact details]
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Letter Template: 8
letter of termination of scholarship
To,
(Mention the name of the recipient)
(Mention the address of the recipient)
(Mention the contact details of the recipient)
Dear Mr. /Mrs. / Ms. [Insert the name of whomsoever it is concerned to]
SUB: [Letter of termination of scholarship]
Greetings of the day!
The purpose of this letter is to inform you all about an important decision of our institution.
We always try our best to offer some special scholarship programs for the talented students of society for a better future.
To maintain the rules and regulations of the institution, the higher authority of this [write the name of the institution] has decided to terminate the scholarship program of Mr. /Ms. [Insert the name of the beneficiary student] from the institute for the year (mention details).
This termination will come to effect from the day of [Insert the start date of termination] for the candidate mentioned previously.
We have to follow some rules and regulations set by the institution to help the talented students of our society, and the institute needs the students to support by following those rules.
Overall, we have been going through the scrutiny process of the progress sheet and report cards of the selected students, and we find that the student mentioned previously has not been able to maintain his academic progress.
We have also figured out that the student has failed to appear in specific examinations held by (Name of the institution), and [he/ she] has also failed to show any satisfactory reasons.
The institute feels regret about making this decision about the termination of the scholarship. We have always been striving to work very productively to help talented students and encourage them to make progress in their career paths.
Please accept our sincere apologies, as this will be our final decision.
Wishing you all the best for your future.
Thank you very much!
Cordial Regards,
[Write the Full Name of the Sender]
[Write the name of the organization]
[Write the necessary contact details]
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