When you are writing a termination letter for the retainer of your company, you should mention the reason why such a decision is taken, further stating that all the dues will be settled, the salary and leaves of the employee will be taken care of, framing the letter in a precise manner.
If you think you can use some help over here, then make sure that you go through this useful sample letter of mine as seeing it, it will be easy for you to write yours with convenience.
Letter Template: 1
[Insert or write the name of the sender]
[Insert or write the job title of the sender]
[Insert or write the full name of the entity]
[Insert or write the date]
To,
[Insert or write the full name of the recipient]
[Insert or write the job title of the recipient]
[Insert or write the full name of the entity]
Dear [Insert or write the full name of the recipient],
Your contract of employment with the (insert or write the relevant entity type) has been terminated with immediate effect, and any pending payment will be made to you on the same date.
The (insert or write the relevant entity type) is not happy to keep you employed as a retainer because of your unprofessional and unethical attitude towards your work.
As a result of this, the (insert or write the relevant entity type) has been facing a lot of backlash from its clients due to the drop in quality of products caused directly by your ineffective and inefficient performance during the employment tenure.
The reputation and goodwill amassed over years of dedicated and disciplined service cannot be allowed to be tarnished with your irresponsible behavior.
Thus, it is necessary that you complete the said procedure with as little disturbance as possible. You can refer to the mail sent at your address to properly understand the same in detail before proceeding.
You would surely have come in contact with sensitive business information, which the (insert or write the relevant entity type) expects you to keep with yourself if you do not intend to face any legal trouble in the present or the future.
However, if you find yourself in trouble with the said process, do contact (insert or write the relevant person’s name) to get assistance.
With regards,
[Insert or write the name of the sender with signature]
Retainer at the [Insert or write the name of the entity]
[Insert or write the mail ID or the sender’s contact number].
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
Letter Template: 2
[Insert or write the name of the sender]
[Insert or write the job title of the sender]
[Insert or write the full name of the firm]
[Insert or write the date]
To,
[Insert or write the full name of the recipient]
[Insert or write the job title of the recipient]
[Insert or write the full name of the firm]
Dear [Insert or write the full name of the recipient],
Through this letter, we officially notify you that your services of a retainer are no longer needed at [insert or write the name of the company or organization]. The termination stands effective from [insert or write the date]. The decision taken is irreversible.
We are glad that you served in our organization for the last [insert or write the period], during which the way you performed for our clients has been nothing short of amazing.
You have been a very diligent, responsible, and sincere person who has always served as a very capable employee. You have played a fair part in the success of our company, and we knew that hiring you would be beneficial for us.
So this termination is never due to your performance. It is because the contract between you and the company is over. We already inserted or wrote to you when you applied here that this job will be on a contractual basis, so with the contract coming to an end, we won’t require your services any longer.
We are confident that with your knowledge, talent, and education, you will be able to get even better opportunities in the future.
Thank you for your time and services here, as we wish you the best for your career ahead.
With regards,
[Insert or write the name of the sender with signature]
[Insert or write the name of the company]
[Insert or write the mail ID or contact no. of the sender]
Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)
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