Theft Termination Letter: 6 Templates

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Theft is a serious offense. It is usually not tolerated at any workplace. If an employee of yours has been caught stealing company property, and his or her behavior has not improved after repeated warnings, you might have to take a tough decision and terminate him or her.

You shall have to write a letter of termination to the employee to do so. Here, on this website, you shall find the necessary templates for writing such a termination letter.

Letter Template: 1

Termination Letter for Theft

Dear (Name of the person),

This is to bring to your notice that our most confidential data has been stolen under your supervision. It was not at all expected from any employee of the company.

We have decided to terminate your employment with the company, and this decision will not be changed at any cost. You should reach the office early tomorrow morning and report yourself to the office. It was the most shameful thing that ever happened in our company. 

It is also decided by the committee that you will not receive the paycheck for the last 90 days as you were not loyal and committed to the company. You will also not get extra perks for this month.

You have broken our trust, which we have kept in you. We should not appoint you at our confidential places. The data which is stolen was extremely important for us. We got it after so much effort and time. It cannot be recovered from the system. This thing is unavoidable, and we have also taken our final decision. 

I hope you will reach us on time tomorrow and bring all the essential documents we have given you at the time of joining. You are advised to take all your belongings from your desk and leave as early as possible. You can ask us if there is any query regarding our decisions.

Regards,

XYZ

data theft termination letter

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Letter Template: 2

Termination Letter for Theft

[The Name of the sender]

[Mention designation of the sender]

[Mention the name of the company]

[Contact information of the sender]

[Date]

To,

[Name of the recipient]

[Designation of the recipient]

[Name of the company]

[Contact details]

Sub: letter of termination for data theft

Dear (Name of the person),

This is to inform you through this letter that our most confidential data has been stolen under your continuous supervision. We never expected this kind of negligence from any employee of the company.

So, our company (mention the name and details of the company) has decided to terminate your employment with itself, and this decision will be unchanged under all circumstances.

You must present physically at the office of (mention details) early tomorrow morning and report yourself. It was the most reproachful thing that has ever happened in our institution. 

It is also decided by the higher authority that you will not receive the salary for the last 30 days as you were not honest and committed to the company. You will also not get any additional payment for this month.

You have not worked as a reliable staff to our institution. We were at fault for appointing you to our confidential department. The data which has been stolen was extremely important for us.

We got it after some hard efforts. It cannot be recovered anymore from the system. This is unfortunate, and we have also made our final decision. 

I hope you will contact us at the mentioned time tomorrow and bring all the essential documents you have received from us at the time of joining. You are requested to take all your belongings from your office room and clear the entire space as early as possible. You can contact us if you have any queries regarding our decisions.

Thanking you,

Name of the sender

letter of termination due to data theft

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Letter Template: 3

termination letter for theft

[The Name of the sender]

[Mention designation of the sender]

[Mention the name of the company]

[Contact information of the sender]

[Date]

To,

[Name of the recipient]

[Designation of the recipient]

[Name of the company]

[Contact details]

Sub: letter of termination for data theft

Dear (Name of the person),

We are writing this letter to make you aware that our most confidential and important data has been stolen on the day (mention the details) under your supervision. We were very shocked by this kind of negligence from any company staff. For this, as the representative of (mention the name and details of the company), we have decided to terminate your employment contract from the day (mention the details).

We want to inform you that this decision will be unchanged at all costs. You must contact me personally at the office of (mention details) in the early morning of (mention details) and give a reason for your negligence. It was the most unfortunate incident that has ever happened in our institution since the very first day. 

It is also decided by the higher authority that you will not receive the salary of the current month for your negligence towards the company. You will also not get any other benefits anymore. You have not offered your services as a reliable staff of our institution. We regret our decision to appoint you to our confidential field of work.

The data which has been stolen was extremely confidential and essential to us. It cannot be recovered anymore from the system as it can be received only once. This thing is unexpected for you, and we have also decided. 

I hope you will present yourself before us at the mentioned time tomorrow and bring all the essential documents we have given you at the time of your joining. You are expected to take all your documents and files from your office room and clear the room as soon as possible. You can talk with us (mention details) if you have any queries regarding our decisions.

Thanking you,

Name of the sender

letter of termination due to data theft

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Template: 4

Here I want to inform you that in the below sample letters we have covered some sample letters regarding a letter of termination due to theft. You know here there is no need to make such letter too complex just follow our below points which we have discussed in a simple way.

While writing this letter you must have to mention the points which we have discussed here. Now follow our below letters and complete your letter easily.

termination letter for theft

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

SUB: [ Insert the subject concerned to the letter]

Greetings of the day!

I, [ Insert the name of the sender], on behalf of [ insert the name of the concerned organization], am writing this letter intending to keep you informed about a few happenings that the company has been noticing about you.

There are a set of norms and standards framed to ensure every employee follows it. The authorities were disappointed to see how your actions have caused a scar on those standards.

On examining the CCTV footage of the past few weeks, it was observed that you have been stealing money from the funds, along with using the company’s belongings including your laptop and phone for your phone

Although there is no legal action taken, we would want to inform you that we must take strict action against what you have done. This letter thus stands as a declaration of your termination which is effective immediately.

All the losses caused to the company shall be compensated through your paycheck, and you may return the organization’s belongings, and leave before [ Insert the date for leaving the organization in DD- MM- YYYY]

We hope that this decision will bring a good change in you and you will learn from your mistakes and ensure to not repeat them in the future. We hope you to take this action in a positive sense.

Thank you very much!

Cordial Regards,

[ Insert the Full Name of the Sender]

[ Insert the name of the organization]

[ insert the necessary contact details]

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