Tender Invitation Letter: 4 Templates and Emails

As the name suggests, it is a formal invitation letter which you write to someone inviting them to offer their products and services to you. Here are some templates for the same, you can have a look at them.

Letter Template: 1

Tender Invitation Letter

To,

[ Mention the date]

[ Mention the name of the recipient]

[ Mention the address of the recipient]

Sub- Tender invitation letter.

Dear, [ mention the name of recipient]

I [ mention your name] in the post of [ mention the post] at our esteemed company that is [ mention the name of the company] want to state that you have been invited by our company to tender for the provision of [ mention the contract]. Kindly take this letter as an invitation.

All the bidders can start delivering their tender from [ mention the date] to our esteemed company that is [ mention the name of the company]. There are few rules and regulations which you need to maintain like you need to deliver your products before [ mention the date] of each month and if the products are not delivered on time without having a proper reason then the products will not be accepted by the company, other rules and regulations are written on the other side of the letter, kindly read them all to avoid further confusion. 

If you have any queries regarding the same then kindly contact me through my contact details mentioned below. All the other instructions are written too, kindly read it all to avoid any kind of problem. If you do have any problem then kindly sign the terms and conditions form attached to this letter, so that I can be sure that you have accepted the deal. I am looking forward to hearing from you. Thank you so much for your time.

With regards, [ mention the name of the sender]

[Mention the address of the sender]

[Mention the designation of the sender]

[ Mention the contact details of the sender]

Tender Invitation Letter

Letter Template: 2

Tender Invitation Letter

To,

[ Mention the date]

[ Mention the name of the recipient]

[ Mention the address of the recipient]

Sub- Tender invitation letter.

Dear, [ mention the name of recipient]

With great pleasure on behalf of our esteemed company that is [ mention the name of the company] we want to let you know that you have been invited by our company to provide you tender from [ mention the date] and this contract will be till [ mention the date] and if anything wrong happens then we are allowed to cancel this contract.

There are a few points which you need to remember which are that you have to deliver all the products on time daily, that is [ mention the time] and you can start your service from [ mention the date], you have to be punctual with your work and no complaints from your side should be entertained. 

You will get your payment at the end of each month that is on [ mention the date]. It is the promise from our side that you will face no problem with the payment, it will be paid to you on time but in return we want good quality of products because we cannot compromise with the quality of the product.  

If you agree with all the terms and conditions which are attached with this letter after reading it properly then please give your signature on the same and submit to our [ mention the department] department before [ mention the date] so that we will know that you have accepted the contract. Your cooperation and support is highly appreciated and I believe that we will maintain a good business relationship. Thank you so much for your time.

With regards, [ mention the name of the sender]

[Mention the address of the sender]

[Mention the designation of the sender]

[ Mention the contact details of the sender]

Tender Invitation Letter

Letter Template: 3

Tender Invitation Letter

To,

[ Mention the date]

[ Mention the name of the recipient]

[ Mention the address of the recipient]

Sub- Tender invitation letter.

Dear, [ mention the name of recipient]

With due respect, I [ mention your name] designated as [ mention the position] at our reputable firm that is [ mention the name of the firm] which provides goods and services to the customers and this letter is to invite you to give your tender to our reputable firm. You can start your work from [ mention the date] and I hope you will maintain a good record.

I believe that you know your work properly and with this you need to keep a few points in your mind. That is, we expect you to deliver all the products on time and the quality of the goods should be good, no compromise will be made with the quality of the goods. You should deliver all the products on time because delays in work will not be entertained, and we can take strict actions against it. 

The payment structure for the same will be divided in two halves that one payment will be paid at the beginning of each month that is on [ mention the date] and the second payment will be done in the middle of each month that is on [ mention the date].  I hope you will have no problem with the same.

There is a paper attached with this letter in which all the terms and conditions are written so after reading it properly, if you find it proper then give your signature and submit it before [ mention the date] so that you can provide the service from the mentioned date. Hope you will cooperate with us and will lead to a good business relationship. Thank you so much for your time.

With regards, [ mention the name of the sender]

[Mention the address of the sender]

[Mention the designation of the sender]

[ Mention the contact details of the sender]

Tender Invitation Letter

Letter Template: 4

Tender Invitation Letter

To,

[ Mention the date]

[ Mention the name of the recipient]

[ Mention the address of the recipient]

Sub- Tender invitation letter.

Dear, [ mention the name of recipient]

We [ mention the name of the company] with great pleasure want to let you know that we are inviting you to provide your tender to our esteemed company that is [ mention the name of the company] from [ mention the date]. I believe that it will cause no problem to you if you start your work from [ mention the date].

You have to deliver your products in two batches that is in one batch you will supply all the essentials and on the other batch you will supply those goods which are not necessary for that day and all the products should be delivered on time because punctuality is the key to a successful business and we will not compromise with the quality of the product and the punctuality.

If you face any kind of problem while supplying the products then inform us before the date of delivery so that we can make the necessary arrangements. We know there can be any problem and it is obvious but you have to inform us before so that we do not get into any problem. The payment will be done after each delivery so the record will be maintained in a proper way.

I believe that each and everything is clear to you. If you agree to all the terms and conditions which are mentioned below then give us a reply soon so that we can schedule everything. Your cooperation and support is highly appreciated. Thank you so much for your time.

With regards, [ mention the name of the sender]

[Mention the address of the sender]

[Mention the designation of the sender]

[ Mention the contact details of the sender]

Tender Invitation Letter

Similar Posts: