Sick Leave Email Samples – 5 Template Formats

A sick leave letter is a type of formal leave application written to the concerned authorities ( boss and HR Manager) for taking leave due to illness or health issues. It can be written in different scenarios like the Ill health of spouse, children, or parents, for regular health check-ups, any kind of surgery, or accidents.

Before writing the letter gather all the important points. Make sure you use polite and respectful language. Write formal salutations. Avoid writing good morning or good evening as you don’t know when the other person will read it.

Your letter should be concise and it should include all the important information like the dates of your sick leave, who will take care of work in your absence, and documents in support of your leave.

Template: 1

Sick Leave Email Samples

[email protected]

Too- [email protected]

Cc- ———-

Subject- Request for sick leave

Dear, Ma’am

I am Joss from the research & development department working as the product development executive.

I am writing this mail to inform you about my sick leave. As my mother’s surgery is scheduled for 16th December 2019.

My mother is a heart patient. She needs to undergo valve replacement surgery on 16/12/19. I have enclosed her medical reports in the mail. I request you allow me to go on leave from 15/12/19 to 27/12/19.

I am notifying beforehand so that the organization should not face any inconvenience because of my leave. In my absence, my colleague Mr. Ronny from the research & development department will look after my work. Before leaving I will hand over all the work-related details and files to him.

I will be available on call in case of any emergency.

I am very thankful to the organization for its support and cooperation.


(Product development executive)


(401) 289-0986
40 Waldron Ave
Barrington, Rhode Island(RI), 02806

sick leave email

Template: 2

Sick Leave Email Samples

Date: February 3, 2020

Assistant manager

Subject – Application for sick leave requisition

Dear Sir,

This is Ross from the logistics department. I am the team leader of the logistics department. I hereby notify you about my health issue. My illness renders me unable to attend office.

Since yesterday evening I am having severe headaches due to a relapse of my migraine.

I went to the hospital in the morning. As per the doctor’s advice, I have to take bed rest for at least two days. I request you to acknowledge my leave request at present. I will inform you of any future requirements for leave. I have prepared the annual report. My team member Ms. Linda will submit a report to you for review. In my absence, she will manage my duties. 

I will do my best to patch with the work once I will join the office. I deeply regret taking leave during the busy time of the year. If there is any emergency or query please feel free to contact me on mobile.

Mobile no- 79465—078

Thanking you


Team leader, logistics department

sick leave email

Template: 3

Sick Leave Email Samples

Ross Ramen
(706) 554-2894
461 W 4th St
Waynesboro, Georgia(GA), 30830

December 14, 2019

H R Manager
ABC Pvt.Lmt.

Subject- Application for sick leave

Dear Sir,

Greetings for day

I am Ross Ramen. I am working as a front desk executive in your organization. I am writing this letter to inform you regarding my sick leave for 2 days.

I have been diagnosed with type 1 diabetes 2 years back. Since then I have to undergo health check-up every quarter. I have attached my medical records along with the application letter.

As far as my duty is concerned, I have informed my teammate. Her name is Linda . I have given her a list of scheduled appointments and names of candidates who are coming for the interview on January 3, 2020. My leave dates are 2/01/2020 to 3/01/2020. 

For any query, during my absence, I will be available on call and email. Inconvenience is deeply regretted.  My contact details are as follows –

Mobile no- 86402—-11

E-mail – [email protected] x

 Thanking you


Ross Ramen
Front Desk Executive

sick leave email

Template: 4

Sick Leave Email Samples


(724) 459-3401
962 Thompson Rd
Blairsville, Pennsylvania(PA), 15717

12th, November 2019

HR Manager
123 Pvt. Lmt.

Subject- Letter for Sick leave

Dear Sir,

I am Ms. XYZ from the logistics department. I would like to bring your attention to my health issue. Yesterday while going back from office I met with an accident.

I was taken to the hospital by an auto driver. Because of severe pain and swelling in my ankle doctor asked me to get an X-Ray done.

I need 2 days to leave from the office for getting my X-ray done and collect reports. I have informed and explained my colleague  ( Mrs. Amanda Sinthi) regarding my file and presentation. Inconvenience is deeply regretted.

I would like to request you to grant me leave for two days i.e.   December 12, 2019, to December 13, 2019. I will be available on call. Sorry for the inconvenience caused.

Mobile number-789654—34

Thanking you
Yours truly

sick leave email

Template: 5

Sick Leave Email Samples

Hello Clara,

I hope you are doing good!

I am writing to you today to ask you for a day’s leave as I need to get my checkup done. It has been over a week that I have not been able to sleep and also feel nauseous all around the day.

I have had a word with my doctor on call and he has asked me to pay him a visit for better consultation. I hope that it’s nothing serious and if it’s any, I will need to start my treatment immediately.

I have had a word with Amelia and she will give you all the documents necessary for that day. I will be available on call and by email to respond so that none of the work gets hindered because of my absence.

I will be really grateful to you for considering my leave request and will complete everything the next day when I join back.

.Net Developer

Product Development Team

sick leave email

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