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Sample Letter to Decline a Gift – 12 Format Templates

We know that their many companies have a policy where they are not allowing any kinds of accepting gifts. If someone offered a gift then you have to decline it and write it the management in letter way. There is the art in the words decline any gift. You should have to be careful about the words of the Declining letter.

if you have written something wrong then it will showcase your ego and bad manner. By offering this courtesy, it can help the person avoid feeling rejected or disrespected.

If Someone sending the gift has made inappropriate advances to you with the gift or at other times, you need to talk this over with your human resources professional or your manager. and if its against your Policy then suitable reason to be presented against your HR department.

Explain that you cannot accept the gift. Show your regret when explaining that you must decline the gift. Include the reason why you cannot accept it. Use working that avoids making the person feel uncomfortable.

Here are some Sample Letter to Decline a Gift


Sample:1

Dear sir,

What a surprise in this morning! A Wonderful gift received from your side. The ____ is awesome, and I can always use while traveling also.

But there one problem in accepting. Unfortunately, our corporate policy forbids associates to accept gifts from clients. Therefore, I will be returning your gift later today. I hope you understand my position and take back it safely.

Your generosity is much appreciated. Thanks for such wonderful Gift.

My warmest thanks,


Sample:2

Dear sir/Madam,

You must have read my mind. Your appreciation through gift as a result of the success of our project was very thoughtful. It’s really valued gift for me.

But I am really sorry that I would have to decline to accept it as the company policies do not allow. Since you have a regular client of ___ so I do not want to put you under any obligation. Thus unfortunately I have to return it. I hope you understand.

Thank you for the thoughtfulness you displayed by sending me this gift.

Best Regards,


Sample:3

Dear sir,

As you are aware that customary practice with our line of business is in entire India, to offer and accept gifts on occasions like Diwali, Christmas eve on such Festivals. Like any other business enterprise, even our corporate heads are not averse to offering useful gifts and in reciprocation accepting gifts from valued clients.

I want to share something issues with you personally regarding acceptance of gifts. I firmly believe that it could still be declined without hurting the valued client, by transparently distributing the gifts to my sub-ordinates, if necessary to the neediest, less affluent employees in particular.

The safest bet in my view is to decline to accept a gift in a polished way, least hurting for both the parties involved. As We Show regret when explaining that you must decline the gift.

We sincerely appreciate your gesture and we look forward to having a long association with your organization.

Thanking you.

Your name


Sample:4

Dear sir,

You have really surprised me by giving a beautiful gift you had delivered to my office. Thanks for such wonderful gift. But, Unfortunately, I had to ask the delivery boy to return it, because we are not allowed to accept gifts from clients.

Still, I sincerely appreciated the gesture. We are committed to the good relation with you

Sincerely,

Your name


Sample:5

Dear sir,

Giving a gift has definitely built our relationship. We sincerely appreciate your gesture that you have sent a wonderful gift for me. I have been admiring your beautiful _______ since we first met. To make it a gift to me was very thoughtful.

Sadly, I cannot accept your generosity because company policy prohibits employees from receiving gifts. But be assured that I will not forget your kind gesture.

Thanks for Thinking of me.

Sincerely,

Your Name


Sample: 6

Dear sir,

I am appreciating the gift send by you. But sorry, We can’t go against Our Company Policy by accepting the same. Regretfully, I must decline the gift. Company policy does not allow management to accept gifts.

I hope you understand. But thank you for thinking of me.

Sincerely,

Your name


Sample:7

Dear sir/Madam,

The Gift you sent was lovely. Unfortunately, I could not accept it, and had it returned. As we are loyal to our company Policy and that why we are not able to accept any gift from Clients

Still, I sincerely appreciated the gesture.

Sincerely,


Sample: 8

Dear sir/Madam,

I was stunned by the impressive __________ that you sent last week. Its amazing and very Choiceable.

I regret to say that I cannot accept it, however. Per company policy, we are not allowed to accept gifts from clients. Nonetheless, I deeply appreciate your generosity and I hope to be able to repay it some day.

Thanks for such a wonderful Appreciation.

Sincerely,


Sample:9

Dear Sir/Madam,

It’s been great Morning as I received a wonderful gift from your side. What a Surprise! The KeyChain is awesome, and I can always on My Cars keys.

Unfortunately, our corporate policy forbids associates to accept gifts from clients. Therefore, I will be returning your gift later this. I hope you understand my meaning.

Your generosity is much appreciated.

I look forward to serving you in the near future.

My warmest thanks,

_____________________________________

A letter to decline a gift

To,

[Name of the recipient]

[Address]

Subject: Declining a gift

Respected sir/madam,

I am writing this letter to convey my heartfelt thanks to you for your beautiful gift. Your appreciation of my work regarding the project on (mention details) was very thoughtful, and helped me in boosting up my confidence level.

But I have to say with a sorrowful heart, that, I would have to decline this beautiful gift, as the policies of our company (name of the company) do not allow these kinds of activities of its workers. Since, you are a very important and regular client of our company; I do not want to put you under any difficulty or obligation. Thus with much sadness, I have to return it to you very soon. I hope you will understand my difficulty and help me in this process.

Thank you for your understanding and thoughtfulness you showed for our company.

Hope you will consider my situation and oblige me.

Thanking you,

Sincerely,

[Name of the sender]

[Designation]

[Name of the company]

[Address]

______________________________

letter to decline a gift

To,

[Name of the recipient]

[Address]

[Date]

Subject: To decline a gift

Respected sir/madam,

First of all, I want to convey my heartiest thanks to you for this attractive and thoughtful gift to me. Your gift has surprised me a lot and I am grateful to you for appreciating my work all these years (mention details). This gift has helped me a lot in boosting up my confidence and mental power to work far better in the future endeavors.

But I am very sorry to say, that, I would have to decline this beautiful gift from you, as per the norms and policies of our company (name of the company), as it does not allow these kind of activities. Since, you are a very important and old client of our company who have supported us all these years, I do not want to put you under any obligation. Hence, with a heavy heart, I have to decline this gift as soon as possible. I hope you will understand my situation and help me to follow the policies of the company.

Thank you for your understanding and the support you showed for our activities for all these years.

Hope you will consider my request and oblige me.

Thanking you,

Sincerely,

[Name of the sender]

[Designation]

[Name of the company]

[Address]

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