Salary Reduction Letter to Employee: 4 Templates

With this letter format, it will be easier for you to explain clearly why you are reducing the salary of the employee. You must state with clear and official words the factors that are leading you to take the steps of salary reduction.

It can be a salary-related issue or it can due to any other financial constraint. You should ask for the agreement from the employee. You must mention the salary amount before and after the reduction.

Template: 1

Salary Reduction Letter to Employee

Dear Mr./ Mrs./ Ms. [ Insert the name of whomsoever it is concerned to]

SUB: [ Insert the subject concerned to the letter]

Greetings of the day!

As discussed in our previous meeting, the company is experiencing a significant downturn in business due to the global COVID-19 (Coronavirus) pandemic. In response, we are putting in place a reduced pay arrangement to avoid mass layoffs.

If we do not obtain sufficient employee participation in the salary reduction program, we will have no option but to consider instituting a redundancy program that may result in temporary employee layoffs. We value our staff and their concerns; hence in the best interest of our employees, our management has put forward such an option to our valued employees to stay afloat during this global pandemic.

On your willingness to the agreement, we would like to inform you that your salary from being reduced from [ insert the current amount of pay with currency] per [annum/month/hour] to a new rate of [insert the new amount of pay with currency] per [annum/month/hour].

If you are willing to participate in the salary reduction program, please fill in your details below and return this form to [insert name] by [insert date]. If you have any further questions regarding this matter, please contact [insert name and contact details of the concerned authority.]

Sincere  Regards,

[ Insert the Full Name of the Sender]

[ Insert the designation at the organization], [ Insert the name of the organization]

[ insert the necessary contact details]

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