A Letter to Respond to Resignation Letter

(Your name)

(Your address)

(Your contact information)


(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter to respond to resignation letter

Dear (Name of the Recipient),

This letter is written to you to inform you on behalf of our company (mention the name and details of the company that your letter of resignation from the post of (mention the details) submitted by you on (mention the date) has been accepted and made effective on the date (mention the date). Though we are sad that we have to let you go, but our institution has no doubt that you will definitely be successful in the future with your skills and rich experiences. 

You are requested to return all the company related documents and items to the office of (mention the details) within the date of (mention the last date). You can give your feedback regarding your working experience at our company. This process is completely optional and anonymous.

It has been a pleasure working with you for the previous (mention details) years.

If you want to contact us for anything you can contact the H.R. department. The address is (mention contact address).

Thank you very much.

With regards,

(Hand-written Signature)


(Notary or witness if required)

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