Poor Performance Query Reply Letter: 4 Templates

Whenever your boss sends you an email or notification regarding your bad job performance, you must answer courteously and effectively.πŸ›„

A well-written answer letter helps you to demonstrate your grasp of the problem, admit any flaws, and define your strategy for change. The following piece will walk you through the process of writing a strong reply letter regarding poor performance. πŸ“„

What to Write in a Letter to Reply Poor Performance Query

Whenever you receive a letter from your boss outlining your poor performance, you must reply promptly to the mail with proper and justified explanations. Being apologetic shows your modesty, and it also provides a good image about yourself. While writing the letter, you should keep the following points in mind. πŸ‘‡

  • Address the sender with respect. This shows your integrity towards the person and the firm you are working for. πŸ§‘β€πŸ’Ό
  • Address the allegations one at a time and give detailed reasons for your poor performance. βœ’οΈ
  • If it is because of any medical situation, do provide adequate proof with the letter. βš•οΈ
  • Words of affirmation will help a lot while writing the letter, as that will show your willingness to improve your performance. 😌

How to Write a Letter to Respond to a Query of Poor Performance (Tips)

Here are some pointers to keep in mind while drafting a letter to respond to a query about poor performance. ‡️

Recognize the concerns

Review the message or notification sent by your boss detailing your inadequate performance attentively. Examine the precise issues expressed, considering any examples or events described. Keep track of any instances wherein you have underperformed and examine what might have happened in your career or organization. 🀝

Acknowledge the issues

Compose your answer message by recognizing your boss’s complaints. Use courteous and competent language to demonstrate your grasp of the importance of the matter. Make no rationalizations or get combative. Rather, state your intention to solve those problems and improve the quality of your work. ✌️

Be Apologetic 

Express real regret for your failings and the effect that they could have impacted on the business, the staff, or your clientele. Making amends shows modesty and a desire to accept the guilt of one’s conduct. Express your remorse in a real and succinct approach. πŸ˜”

Give Reasons

Explain your bad effectiveness, but be careful never to seem like you’re offering explanations. Describe any alleviating factors or hurdles that led to your outcome concerns concisely. Nevertheless, underline the fact that you are accepting responsibility for the problem and are committed to making it right. πŸ”

State an improvement plan

Providing your goal for development is an especially important section of your answer letter. In your plan of action, be focused and feasible. Determine those fields wherein you’re required to improve your abilities or expertise and explain how you plan to do so. Think about receiving additional education, mentoring, or coaching to help you with reaching that goal. πŸ“ˆ

Proofread your letter

Before submitting your answer letter, properly review it for syntactic and grammatical problems. Make certain that your wording is straightforward, precise, and competent. Think about requesting a trustworthy coworker or acquaintance to provide comments and recommendations on the note. πŸ‘“

Template: 1

(Your name)

(Your address)

(Your contact information)

(Date)

(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Subject: Letter to Respond to Query of Poor Performances

Dear (Name of the Recipient),

I am earnestly requesting you to accept and consider this letter as my formal apology for showing poor performance in the office on the day of (mention the date) and during the time of (mention the time). I am well aware that this type of behavior from my end is truly shameful as being one of your employees of the department of (mention the name of the department).

I was very ill and inattentive that day due to the cause of (mention the details), which created a very serious problem (mention details) for me and my family.

I have also attached the related documents, mainly the medical certificates to prove my illness of that day. I was forced to perform very poorly on the previously mentioned day. Therefore I request your understanding regarding this problem of mine and to give me another chance to prove myself and my loyalty to the company.

I am eagerly waiting for your assertive answer as per my request.

Thank you very much for your understanding.

With regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

letter to respond to query of poor performance

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 2

(Mention your name)

(Mention your address)

(Mention your contact information)

(Date)

(Mention name of the Recipient)

(Mention address of the Recipient)

(Mention contact Information of the Recipient)

Subject: Letter Responding to Query of Poor Performances

Dear (Mention name of the Recipient),

This letter is regarding my poor performance from (mention the date) to this (mention the time), which I apologize for. I can understand that this type of behavior at work is not acceptable and shameful as being part of the department should be more attentive during working hours.  (Mention the name of the department).

I know this has created a serious problem here, but it is all because of my illness (mention details) which created problems (mention details) both for me and my family.

Here I have attached all my medical reports and certificates to understand the reason behind my poor performance. As I worked out of the comfort that day, due to which all this had happened. So requesting you to please understand my situation and give me a chance to prove my loyalty to the company.

Hope you will understand my problem as it was genuine. We will be eagerly waiting for your response.

Thanks for understanding my situation.

With regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

letter to respond to query of poor performance

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 3

(Mention your name)

(Mention your address)

(Mention your contact information)

(Date)

(Mention name of the Recipient)

(Mention address of the Recipient)

(Mention contact Information of the Recipient)

Subject: Letter Responding to Query of Poor Performances

Dear (Mention name of the Recipient),

I am writing this letter to get an apology regarding my poor performance in the company from (mention the time) to (mention the time) due to extreme sickness. I understand this type of attitude at work is not accepted, and being one of the employees here is shameful for our department (Mention the department’s name).

Due to this behavior, I learned that some serious problems have occurred both for (mention details) me and my family.

So here I have attached all my medical reports and certificates of what has happened and why I could not give my best from the particular date so far. So it’s my request to please understand my situation and give me a chance to prove my loyalty to the company as it will mean a lot to me and my family.

I will be waiting for your response and hope you will understand the reasons behind this kind of performance.

Thanking you for understanding my situation. 

With regards,

(Hand-written Signature)

(Date)

(Notary or witness if required)

letter to respond to query of poor performance

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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