Demand Letter Responding Letter Template

You can first confirm for receiving the demand letter.  You can explain in writing why you do not owe so much to the opponent. You must remember the conversation that you had over the phone call and there you had already stated how much you will be possibly paying.

You can also say that you are not actually satisfied with the service or the product. So, there is no question of paying according to the demand letter. 

Letter Template: 1

(Your name)

(Your address)

(Your contact information)


(Name of the Recipient)

(Address of the Recipient)

(Contact Information of the Recipient)

Sub: Letter to Respond to Demand Letter

Dear (Name of the Recipient),

We are writing this letter in order to inform you that we have received your letter for the demand of (mention the request in detail) on the day of (mention the date).

As I mentioned in the previous phone call with you on the day of (mention the date), I am willing to give you (mention the amount) for your problem regarding (mention the details). But I don’t think that I owe you that much money of (mention the amount) for this little problem.

As you know that we are not fully satisfied with the quality of your (mention the details). We have encountered many problems regarding (mention the details) which have created many problems like (mention the details) for us and our other members.

When we tried to contact you about these problems, I could not reach you, and you responded 2 to 3 days later.

Therefore we are unable to pay you (mention details). 

Hope you will understand our problem.

Thank you very much.

With regards,

(Hand-written Signature)


(Notary or witness if required)

Download Template :
(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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