You must firstly inform that you are writing this letter in response to the letter sent by the candidate on a specific date regarding the settlement of the claim. You should officially write in the letter that you are going as per his request to settle the claim.
You need to inform that the verification has been done for the settlement of the claim and he will be getting the specific amount. For this, you will be requesting for the next meeting.
Letter Template: 1
(Your name)
(Your address)
(Your contact information)
(Date)
(Name of the Recipient)
(Address of the Recipient)
(Contact Information of the Recipient)
Sub: Letter to respond to a claim
Dear (Name of the Recipient),
Please consider this letter as an answer to the letter you have sent on the day of (mention the details) regarding the claim related to (mention the detail of the issue). You are making the claim regarding the matters of (mention the date).
I am happy to have the opportunity to inform you that your claim has been examined and verified properly and we wish to settle your claim regarding (mention details) according to the rules and paying amount that you have depicted.
We are sending you the details of the matter and our next meeting. If you have anything to say to us before that you can contact us through our address (mention the contact details).
We have also our website of (mention the email address) for your further help.
Hope you will try to understand our problem and give us some more time to settle this matter without any flaw.
Thank you very much.
With regards,
(Hand-written Signature)
(Date)
(Notary or witness if required)
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