Resort Reservation Inquiry Letter: 4 Templates

If you want to spend your holidays in a famous resort, then you have to write an inquiry letter to the authority of the resort. Now, if you do not know how to create an inquiry letter, then you can take help from the sample letter formats given below.

There are a variety of inquiry letters on various topics. In these letters, all the necessary details have been given properly, which are required to complete your letter. You just need to mention your name, the name of the resort, and when you want to book it in this format.

Letter Template: 1

Resort Reservation Inquiry Letter


Recipient name

Hotel manager

Resort name

Resort address


Subject: Letter of Inquiry for A Resort Reservation

Dear (Sir/Madam)

I want to make a reservation in your resort (name) for the purpose of (mention). I came to know that it is a reputed resort, so I would like to spend some memories in your charming resort so that I can get the bliss of solitude from this monotonous life. 

I shall be grateful if you kindly confirm the availability of your resort. I want to stay from (date) to (date), and I want to book (mention type and the number of rooms). I would like to know if there is any vacancy at that specified time and also the time of arrival and departure. I also want to know the total deposit that I have to give and the payment mode. 

I will be highly grateful if you tell me about the other facilities in your resort (such as Wi-Fi facilities, sports, spa, etc.). I hope your services will be able to reach my expectations or maybe beyond, as there is the name of your resort throughout this area.  

Kindly help me with all the details as soon as possible so that I can make a reservation. 

Thank you very much.


Sender name 


resort reservation inquiry letter

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Letter Template: 2

Resort Reservation Inquiry Letter

[Your Name]
[Your Address]
[City, State, ZIP]
[Email Address]
[Phone Number]

[Resort Name]
[Resort Address]
[City, State, ZIP]

Subject: Inquiry for Resort Reservation

Dear [Resort Name] Management,

I hope this letter finds you well. I am writing to inquire about the availability and reservation details for a stay at your esteemed resort. My family and I are planning a vacation and have heard wonderful things about the facilities and services offered at [Resort Name].

We are particularly interested in staying at your resort from [Check-in Date] to [Check-out Date]. Our preferred accommodation type would be [Specify room types or any specific requirements, such as a suite or adjoining rooms]. As a family with [Number of Adults] adults and [Number of Children] children, we would appreciate information on any family-friendly amenities or activities that your resort offers.

Additionally, it would be helpful if you could provide us with the following details:

Room Rates: Please provide the rates for the specified dates and accommodation type. If there are any package deals or promotions available during that period, we would like to know about them as well.

Resort Facilities and Services: Kindly provide information on the various amenities, recreational activities, and dining options available at your resort. We are particularly interested in [Specify any specific facilities or services of interest, such as swimming pools, spas, or children’s clubs].

Reservation Process: Please outline the reservation process, including any advance payment requirements, cancellation policies, and the deadline for confirming our reservation.

Special Requests: If there are any additional services or arrangements that we should be aware of or any special requests we can make, please provide details and any associated costs, if applicable.

We are highly excited about the possibility of experiencing a memorable vacation at your resort and creating wonderful memories with our family. Your prompt response and assistance in providing the requested information would be greatly appreciated.

Should you require any further details or have any questions, please do not hesitate to contact me at [Phone Number] or [Email Address]. Thank you in advance for your attention to this inquiry, and we look forward to your favorable response.

Yours sincerely,

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