How to Write a Resignation Letter: 11 Free Templates

Are you thinking of quitting your job because you have found a better one? Or are you just tired of your intolerable boss? 🤔

Quitting your job calls for you to write a resignation letter. You must be wondering about how to compose a resignation letter, and behold;  you’ve come to the perfect place! 😍

In this post, I will be defining a resignation letter as well as providing you with some tips on how to write one and the things that you should include in your letter.

Now let’s not waste any more of your time and get started ⤵️

What Is a Resignation Letter?

A letter of resignation is a formal document sent by an employee to their boss, letting them know they’ll be departing from their job.

A letter of resignation should be used to give a formal declaration of resignation, specify the end day of employment, compose any necessary future actions, and foster goodwill toward the person who hired you.

In a nutshell, a resignation letter is a formal method of leaving. It informs your employer of your departure and also specifies the date you will be departing. This gives your employer ample sufficient time to organize and be ready for your departure, as well as to recruit someone to take your place.

Hopefully, you understood the gist of what a resignation letter is, now to know about the mandatory things that you must include in your resignation letter ⤵️

What is to be included in a resignation letter

You must be wondering what exactly you should include in your resignation letter. It’s just a piece of paper announcing your departure, right?

Well, while that is true, there are certain things without which a resignation letter is incomplete. I have listed them below to help you save time! 😁⤵️

Include the Receiver’s Details

The name, title, and contact information of the recipient of the letter should be included. This is often your direct boss or the appropriate HR division.

Include the statement of resignation

Declare that you intend to leave where you are working straightforwardly and concisely. Include the precise role you are leaving as well as the resignation’s start date. For instance, “I am officially resigning from [Your Position] at [Company Name] with this letter. [Date] will be my last day of work.

Include an appreciation statement

You might voluntarily show your thankfulness for the chances and encounters you’ve encountered throughout your employment. In general, it’s beneficial to be positive and express gratitude.

Include an offer to assist

If practical and suitable, you can give support in handing off your duties to a different coworker or make suggestions for a strategy to ensure a seamless transfer. This demonstrates your readiness to assist the business through the transition process.

Include an appropriate closing

The conclusion of a resignation letter is where you give the letter its final bow and send the employer a respectful and competent goodbye. The letter should be concluded with a kind phrase like “Sincerely” or “Best regards,” your name, and your signature.

How to write a resignation letter (Tips)

Consider it an essential official record, and take your time writing a resignation letter. As you progress on to other chances, it’s an opportunity to make a good impression and sustain solid connections. Some tips on putting together a resignation letter: ⤵️

Be clear and brief

To be precise and succinct in your resignation letter, you must clearly state your reason for leaving as well as any pertinent information without going into needless detail. Declare your plan to leave the company and include a precise last day of employment. This helps clear up any ambiguity regarding your leaving date.

Use a professional format

Use the traditional business letter structure, which calls for a formal opening, a body, and a respectful conclusion. Uniform formatting and an official typeface should be used across the written content.

Duplicate one for your records

A copy of the resignation letter should be kept for your documentation. If there are any queries concerning the conditions of your resignation, having this on hand might be useful for later review.

Be thankful

If applicable, express gratitude for the chances, encounters, and possibilities for career development when you were employed by the company. This fosters a favorable image and solid partnerships.

Deliver the letter in person

Submit the resignation letter by hand, whenever feasible, to the person in charge or the appropriate HR official. This encourages a straightforward dialogue about your departure while demonstrating dignity and competence.

Follow up with a conversation

An essential part of the resignation procedure is having a chat after delivering your resignation letter. It’s beneficial to speak with your manager after delivering your resignation letter to go through the specifics of your leave and resolve any issues or queries.

Letter Template: 1

Resignation Letter

Dear Mr./Ms. :

Please accept this message as notification that I am leaving my position with ________effective September 15. I appreciate the opportunities I have been given at _____ and your professional guidance and support. I wish you and the company the best of success in the future. Please let me know what to expect regarding my final work schedule, accrued vacation leave, and my employee benefits.

Please let me know if I can be of assistance during this transition. In the future, you can continue to get in touch with me through my non-work email, [email protected], or my cell phone.

Sincerely,

Your Name

resignation unique letter

This cover letter sample was provided by a real person who got hired with Writolay’s help.

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Letter Template: 2

Resignation Letter Sample

Dear Sir/Mam,

I am sorry to inform you that I will be resigning from my post as [position] at [Name of Company] due to personal reasons.

Please do know that this is not a decision I’ve taken lightly. I am very thankful for the guidance, support, and opportunities the company has given me. However, I believe it is in my best interest to vacate my post in the company for reasons I wish not to disclose.

It is with regret that I ask you to accept this resignation letter. My last day at work will be on [date]. Please inform me if there is anything I can do to make this transition easier for my team and the company.

Thank you for your understanding, and I wish you all the best.

Sincerely,

[Your Name and Signature]

resignation unique letter

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Letter Template: 3

Short Resignation Letter

Dear ____,

With great sadness and anticipation, I offer my resignation as a loan officer for _____ Bank. I know that to move ahead in my career, I will need to enhance my education with a Master’s degree in ________. I will be taking two years off from my career to get my Master’s Degree and get back into the banking industry with a better position.

Your support and kindness over the past few years have been invaluable to me. I have learned a great deal from you, especially how to be a successful _______. I wish you nothing but the best of success in the future in every one of your personal and professional endeavors.

I am willing to give a two-week notice if that is what you require. I also understand that there will be a considerable amount of paperwork to fill out with human resources. If you need to contact me and discuss this further, please feel free to call me at 555-323-6533 or email me at [email protected].

I appreciate the opportunity to start my career at ____, and I will use what I have learned to further my career.

Sincerely Yours,

Your Name

resignation unique letter

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Letter Template: 4

Resignation Letter

Dear Dr./Mr./Ms. Supervisor:

Please accept this letter as formal notice that I am resigning from the position of______________. I have accepted a new position with another company. My last day of employment will be _______________, which provides you with two weeks’ notice.

I appreciate the opportunities that you have given me over the years. I wish First Company
continued success, and I hope that we can maintain a professional relationship.

Sincerely,
Your Name

resignation unique letter

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Letter Template: 5

Best Resignation Letter

Dear Mr./Ms. Last Name:

The purpose of this resignation letter is to inform you that I will be leaving my position with ______effective September 30th. I will be relocating to the Sacramento area shortly. I have appreciated both being part of the ______ team and the opportunities that have been provided to me during the last several years.

Please let me know if I can be of assistance during the transition. You can reach me at the above address if you have any questions or need further information.

Sincerely,
Your Signature

resignation unique letter

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Letter Template: 6

Resignation Letter Example

Dear Dr./Mr./Ms. Supervisor:

Please accept this letter as formal notice that I am resigning from the position of______________. I have accepted a new position with another company. My last day of employment will be _______________, which provides you with two weeks’ notice.

I appreciate the opportunities that you have given me over the years. I wish First Company continued success and hope that we can maintain a professional relationship.

Sincerely,
Your name

resignation unique letter

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Letter Template: 7

Resignation Letter Attached

Dear [Recipient’s name]:

I have decided to tender my resignation.  My last day will be [date]. Please accept this letter as my notice of resignation, effective [date]. I formally notify you that I am resigning from [company name] as [title].  [Date] will be my last day of employment.

*This wasn’t an easy decision because I am grateful for the rewarding employment I’ve had with [company name].  But after long hours of consideration, my decision is now final, and I have accepted a position with another company.

*I hope a two-week notice is sufficient for you to find a replacement for me.  Please let me know if I can help train my replacement or tie up any loose ends.

*I made this decision not because I’m unhappy with the opportunities you’ve presented but as a strategic career move.  It’s been a great pleasure working with you and representing the company.  I wish you and [company name] continued success.

*Please feel free to call on me if I can help ensure a smooth transition.

Sincerely,

resignation unique letter

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Letter Template: 8

Free Resignation Letter

Dear ____:

This is to confirm receipt and acceptance of your letter of resignation, received [DATE] for the position of job title in department name, which is to be effective [DATE].  [You will continue to receive your salary through your last day of employment.  With your final paycheck, you will also receive a cash payout of any accrued and unused vacation time by the provisions of University policy SPP 702-01 – “Vacation – General Policy.”]

Attached you will find an information sheet for existing employees.  This form entails instructions on benefit coverage, vacation, and final wages.  If you should have questions about your benefits, you may contact the Office of Human Resource’s Employee Service Center at 855.ASU.5081 (855.278.5081) for further assistance.

Exit interviews are optional. Your responses provide valuable feedback by choosing to participate and are greatly appreciated. If you would like to complete the optional exit interview, please visit the following link to the optional online exit interview questionnaire; If you would prefer to do an optional face-to-face exit interview, please contact [HR Consultant Name and Title] at [Number] in the Office of Human Resources.

Thank you for your service to ASU, and good luck in your next endeavor.

Sincerely,

resignation unique letter

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Letter Template: 9

Copy of Resignation Letter

Dear Mr./Ms. Last Name:

Please accept this letter as formal notification that I am leaving my position
with the Swem Library XYZ department on X DATE.
Thank you for the opportunities you have provided me during my time with
The department.

Please let me know if I can be of any assistance during this transition.

Sincerely,
Your Signature
Your Typed Name

resignation unique letter

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Letter Template: 10

Informal Resignation Letter

Dear Mr./Ms. Last Name:

I am writing to inform you of my resignation from ___________. This, of course, means I will no longer be working with your account. I will be leaving ________ at the end of this month, so my final day will be August 31, 20XX.

I want to assure you that your account will not suffer, as all of my clients are being transferred to my esteemed colleague ______. He has worked at ____ for over 20 years, and I am extremely confident that you will get along great. He will continue to maintain your portfolio as I have unless you want to diversify more in the future.

If you have any questions concerning my resignation, please do not hesitate to email me up until the 31st. After that, ____ will be happy to schedule a meeting for you to get acclimated to the change.

Thank you so much for your understanding in this matter. It has been a pleasure working for you, and I wish you all the best in your endeavors. Rest assured that your funds are in good hands.

Your Signature

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Letter Template: 11

Dear Mr./Ms,

Please accept this as my formal resignation from ___ Company. My last day will be (Final Day), two weeks from today. I am grateful for all of your support during my time here and deeply appreciate all of the valuable experiences I have gained. It has been a sincere pleasure working with you and the team.

Please let me know how I can help during this transition and make it as smooth as possible. I wish you all the best.

Best wishes, and thank you for everything,
[Your name]

resignation unique letter

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Letter Template: 12

Resignation Letter to HR

 [Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- Resignation letter to hr,

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient]

This serves as my official resignation from (Mention the company name); please accept it. (Mention the numbers) weeks from today, on [insert your last day of employment], would be my last day. I am very appreciative of all the help you have given me while I have been here, as well as the priceless experiences I have had. The team and I have truly enjoyed working with you.

I want to express my gratitude for all the wonderful experiences I’ve had working with this team. The education I received and the abilities I acquired while working at the company (Mention the company name) provided the perfect groundwork for this next phase of my life.

If you require any help during this two-week changeover, do let me know. Once again, thank you for the wonderful experiences we shared over the past [insert the time you worked for the organization]; I look forward to keeping in touch. If there is any way I can make this move go as smoothly as possible, kindly let me know. I’m hoping for the best for you.

Sincerely, 

[Mention the name]

[Mention the profession]

[Mention the contact details].

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Letter Template: 13

Microsoft Word Resignation Letter

[Mention your name]

[Street, city, state, zip code]

[Mention your contact number]

[Mention your email ID]

[Mention today’s date]

[Mention the name of the manager]

[Mention the name of the company]

[Mention the address of your company]

Dear sir or Madam,

My name is [Mention your full name], and I am the [Mention your current job position] of [Mention the name of the organization or company]. This letter is written by me to inform you that I am resigning from my post and the resignation will come to effect from [Mention the date].

I have truly enjoyed my time working in this company for the last [Mention the number of years] as I learned so many things. My experience was fully warm and positive, being with the rest of the team without any sign of inconvenience even once.

I have in fact, never seen such a corporation that allows so much liberty to the employees, of course maintaining the company policies and other rules and regulations. When I first joined, I learned that the people here treat the newly-joined members like a family, and the entire work atmosphere is pretty healthy.

The reason behind my resignation is just a little thing that I couldn’t adjust to right from the very first day and that is my shift time. It is [Mention it] to [Mention it], and being an employee, I couldn’t bring myself to object to it, though I faced many issues and a few health problems by remaining awake and working at night. Seeing others working, too, I didn’t say anything. However, it is now becoming an issue and for this, I applied and accepted a similar post elsewhere, where it’s a day shift. 

I plan to wrap up my final responsibilities of [Mention them] before I leave. Kindly feel free to let me know if I can help you in the transition process in any way.

I truly thank you and appreciate the opportunity to [Mention the thing that you gained from working in this role here].

Sincerely,

[Your hand-written signature]

[Mention your name, title]

Letter Template: 14

Formal Resignation Letter

To: [Manager’s Email Address]
Subject: Letter of Resignation – [Your Name]

Dear [Supervisor’s Name],

I am writing to inform you of my resignation from [Position Name] at [Company Name], effective two weeks from today, [Current Date]. Thank you for the opportunities to grow and learn under your guidance.

Please let me know how I can be of assistance during the transition period. I wish you and the company the very best going forward.

Sincerely,

[Your Signature]
[Your Name]

formal resignation letter

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Template: 15

Professional Resignation Letter

Dear Dr./Mr./Ms. Supervisor:

Please accept this letter as formal notice that I am resigning from the position of______________. I have accepted a new position with another company. My last day of employment will be _______________, which provides you with two weeks’ notice.

During my time at [Company Name], I have been fortunate for the opportunity to grow and learn more about [Industry Name]. Your guidance and support have prepared me well for the future.

I hope that we will have opportunities to collaborate in the future.

Please let me know how I can be of help during the transition period. I wish you and the company the very best going forward.

Sincerely,

[Your Signature]

[Your Name]

professional resignation letter

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Key Takeaways

Your resignation letter should be addressed to the correct authority figure and should be straightforward. It should include your last day of working and your decision to quit.

Express gratitude for the organization and ask if you can help in the transition process. Proofread your letter before submission, and also keep a copy for yourself.

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