You can use this letter structure to confirm the resignation of the candidate from the date requested by him. You must mention that you have agreed to his request and so you do not have any objection to it.
You can share the last working day. On an emotional note, you can write and make him recall the period that he has actually spent in this organization and the way everyone loved him. He will be missed by all the team members.
Letter Template: 1
Resignation Approval Letter
[Date]
To,
[Designation]
[Company name]
[Address]
Subject:
Respected Sir/Madam,
I am (mention your name) on behalf of (mention company name), would like to inform you that we have accepted your letter of resignation [Date]. We are happy to inform you that your resignation has been approved as per your request. Your last day of the office will be [Date] as mentioned in the request.
You were a great employee in our office. This office and all of your teammates will miss surely miss your presence. Having you with us was a great experience. We got to learn so many new things from your work. You have influenced many of our employees with your work.
Many congratulations, may you move on to your dreams and fulfill all your wishes. We all want you to be very successful in what you have thought about your future.
Our best wishes are always with you. Keep it up. If you have any quarries please let me know. For further information, you can reach me anytime at (mention phone number) or through an email (mention email address). You can directly come to our office also.
Best of luck
Sincerely,
[Sender Name]
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Letter Template: 2
Resignation Approval Letter
[Date]
To,
[Designation]
[Company name]
[Address]
Subject: Letter of Approval of Resignation
Respected Sir/Madam,
I am hereby writing this letter to confirm that we have received your resignation letter dated (Mention date). In your renunciation letter, you stated that you would like to shift to another city after marriage and the distance between the office and the home will make it difficult for you to travel.
You will be pleased to know that we have accepted your request for resignation. You are a valuable employee of (Mention company name) and it’s a loss that a hardworking person like you has expressed his desire to leave our company.
We have sent all of your work details to the Accounts Department to pay the rest of your balance. We have arranged an exit interview according to our company’s terms and conditions. It will be held at (Mention venue) on the (Mention date).
At the end of it all, I would say that never stop on the path of life, go ahead. There will be many obstacles. You have to fight with everything like a hero. Best of luck with your future ahead.
Thanking you.
Yours sincerely,
[Sender Name]
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Letter Template: 3
[Mention date]
To,
[Designation]
[Company name]
[Address]
Subject: Letter of Approval of Resignation
Respected Sir/Madam,
Your resignation letter has been accepted by (Mention company name) from the position of (Mention role). You have been working as a/an (Mention role) in our company for the last (Mention years) years.
Hence I would like to extend my gratitude to you for serving with us. As demanded your resignation will be valid immediately after (Mention the date that was requested).
In the past, you have often asked company officials for payroll increases. An employee can easily understand what their companions in other firms are earning, which makes them fully conscious of their market value and we comprehend the demand your position requests.
We have also rebooted the agreement many times considering the aspect of your salary increase. And we think that things are not working between us, so you have penned your desire for leaving.
Moreover working with you during this period of time was a great pleasure for us. We learned so many things from you. To appreciate your enormous effort and participation, we have also arranged a farewell party for you.
Please don’t hesitate to contact us at our official mail or contact number regarding any clarifications or queries about the resignation process.
Once again thank you for all you have done.
Respectfully yours,
[Write sender name]
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