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Resignation Acceptance Letter Sample – 7 Format Templates

It is very sad to see your employees going but this is part and parcel of your journey. So while people send their resignation for various reasons, it is important that you write them a positive revert to it. You should always address that they were an integral part of the organization and if there is anything you can help them with. Also, you should include a bit of formality required to be done while leaving the organization. Usually, as an HR, you are aware of their capabilities so always write them feedback before they leave so that they grow as a professional.

List of Best Resignation Acceptance Letter Samples


Dear _Employee Name,

Greeting for the Day!

This morning, regretfully, I received your letter of intent to resign from your position as administrative assistant. I accept your resignation and appreciate your giving me sufficient notice in time to find a competent replacement.

In addition to having an exceptional attendance record, an excellent work ethic, and an enviable talent to write well, you have been a loyal friend. Finding someone to fill your shoes will be no easy task. Nevertheless, I wish you all the best in your future endeavors. You deserve it.



Dear ____,

I am writing this email to inform you that your resignation letter dated 25th May 2012 has been accepted by the management of our company. You will be relieved of your services as __________ with effect from the closing hours of business on 31st May 2012.

We also understand that you will not be able to serve the notice period as per the company rules. On account of your sincerity and dedication towards work in the past two years that you have been associated with our company, the top management has decided to waive off the notice period as a special case for you.

We wish and pray to Almighty that you are relieved from your problems and get back to normal life soon. Please feel free to contact us for any kind of assistance that you may need to help you with your ailing mother at the hospital. It has been a pleasure working with you and we wish you all the very best for all your future endeavors.

It has been a pleasure working with you, and I wish you all the best in the future. If I can provide a reference, please do not hesitate to ask.

Yours truly,


Dear Firstname,

Your resignation from your position has been accepted, effective on May 15, 20XX as requested. I have no doubt you will continue to perform to your usual high standards during your remaining time with the company.

Your contributions to product development, particularly to the __________, were superlative. I wish you continued success in your new job. Please keep in touch.

Thanks alot


Dear ____

I was surprised to learn you were leaving. The art department will not be the same without you. It is with mixed feelings that I accept your resignation.

Good Employees are hard to find, so keep us in mind if your new position does not turn out as you expect.

Thanking for giving important time for our COmpany. We are wishing and expecting best future of yours.

Thank you once again,


Sample 5

Hello _____

I have received your resignation letter from the post of the software developer. I would like to tell you that we accept your resignation and also would like to wish you luck with the upcoming roles and responsibilities.

You have worked for us for a very long time and your sincerity has amazed us. We have seen you grow from an intern to a senior software developer. You have been successfully handled many projects and hence on your resignation, we would like to provide you with a certificate of excellence.

We would also like to request you to do a knowledge transfer with anyone who will be replacing you in the coming days so as when you leave the projects doesn’t get affected. This knowledge transfer will be recorded as well for future use and if if you have any issue, kindly contact us for the same.

Wishing you growth and success.

Senior HR

Sample 6

Dear Firstname

Your resignation saddened me this morning as we don’t want to let go of an employee as good as you. Though your resignation has been accepted by the management.

It has been a great journey with you and we want to thank you for the work that you did. You have shown a high level of dedication and sincerity and the response that we got from your managers is amazing. You are a man of words and hence finding your replacement will be tough for us.

We wish you success in life and remember you can reach out to us anytime in the future.


Sample 7

Dear _____,

I am very sorry that I am reverting after so long as I had to get your resignation accepted by our senior authorities.
You will be glad to know that after a lot of discussions, your resignation has been accepted but we would like you us a favor of extending notice period which will be paid more than your pay as we would need some time to find a replacement and your currently a part of a huge project which we cannot risk.

I would like to tell you that you are an amazing asset to the company and we are glad that you were a part of us for the time being. Your team is going to miss you and it will be tough to fill in the void. We would like to tell you that for employees like you we will forever be open to absorb and if in case you change your mind, we will be happy to have you back.

HR Executive

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