Rejection Email After Interview: 4 Templates and Emails

Rejection mail is written to the candidate who ISS cannot perform successfully in the interview. It is required to write the letter in a polite way and maintain a professional tone to inform the candidate about his or her rejection from the job. The length of the rejection mail for any position may vary depending upon the information given to him or her. You must also motivate the candidate to apply again after some time. 

Letter Template: 1

Rejection Email After Interview

To,

[Name of the recipient],

[Address of the recipient],

[Date].

Dear candidate,

 sub: Rejection for the position of [ position ]

Regretfully, we would like to inform you that your application for the position of [position] have been rejected by the higher authority of [company name].

We must appreciate you that you have given your best shot in the interview process and we were hopeful that you will surely get selected to work in the company. We are grateful that you have shown your interest to work in the apply for the respective position and taking all pain to come from [location name] to come for the interview.

We do appreciate the fact you have been able to reach on time for the interview.  You have been courteous and maintained a positive attitude in answering the questions put by the management of the company. 

We have everything in our records related to your interest that you have shown in applying for the interview after viewing our advertising for the requirement of the candidate who will be discharging duties as a [ role].

As we understand that you are highly qualified and experienced in position of [ position] for [ timespan] years, I do believe that you will definitely get better opportunity elsewhere.

It is necessary to notify that the answers given by you for the position were not satisfactory. Your performance was below average. You need to work hard a lot. 

Compared to your profile, higher authority found the answers of the other candidates quite suitable. You need to face the harsh competition from every end.

You will definitely get opportunities in future and that will be after 3 months. You should prepare yourself properly.

We are hopeful that you will definitely do your best in future. You can contact us on [ email id ] or [ contact number ] for further details related to interview in future in our company.

We wish you all the best for your success! We are sure that you definitely succeed in future!

Thanking You,

Yours Sincerely

[ your name]

[ designation]

Rejection Email After Interview

Letter Template: 2

Rejection Email After Interview

To,

[Name of the recipient],

[Address of the recipient],

[Date].

Dear candidate,

 sub: Job rejection email

It is required to inform you that your application for the position of [ position ] in our company have been disapproved by the management authority. 

We absolutely agree with the fact that you have worked hard to perform in the interview. Yet we are really that the management could identify the skills within you as mentioned in the jobsite of [ mention jobsite].

You had firstly contacted us on [ date] telephonically and then you had come for the interview on [ interview date].

We do welcome you for the great efforts that you have revealed to us during the interview. It is highly appreciating to note that you had not taken any support to apply for the job.

It is indeed a positive sign and we are hopeful that you will definitely prove yourself in the coming future elsewhere. 

We understand that you are highly qualified and you have an experience of [ timespan] years in different companies.

However, your performance in the interview actually did not meet the expectations of the company.

Rather, the management authority found the application and answers given by the other candidates absolutely tallying with the requirements of the company.

For this purpose, your application for the post of [ position ] has been rejected by the company. You can try and apply next time and that is after 3 months.

We are sure that you will definitely perform better with newly found confidence.

We would like to notify you that you have excellent communication and leadership skills.  We wish you best luck. Be confident always and also keep updating your skills.

For further information, you can get in touch with through [ email id ] or [ contact number].

One last point I would like to notify that you must upgrade your curriculum vitae before you apply for any position in our company.

Wish You All the best !

Thanking You,

Yours Sincerely 

[ your name]

[ designation]

Rejection Email After Interview

Letter Template: 3

Rejection Email After Interview

To,

[Name of the recipient],

[Address of the recipient],

[Date].

Dear candidate,

 sub: Rejection of Job Application 

I am writing on behalf of [ company name] to thank you for applying for the position of [ position ] in our company.

We appreciate your self-motivating and go-getter attitude. We are confident that you will definitely make a huge progress in life. However, at this moment, we would like to notify you that your application for the position of [position] in our company has been disapproved by the higher administration.

We understand that you have come from a far off distance to apply for the job and you need it desperately. But at this moment, we did not find your application suitable for the respective profile.

We have selected another candidate in your place. It is because he/she has been able to meet the expectations of the company. We have found his/her responses to interview queries quite valid and satisfactory.

On the contrary, your answers for the interview questions did not match with our company’s requirements. It was not at all appropriate. 

Yet, we are hopeful that if you apply next time after 3 months then you will be successful.

It is the era of competition and there are certain things that you need to upgrade. You need to groom yourself in a better way. You must know what to answer and how to answer and that determines your selection for the respective process. 

We are confident that you will definitely make it next time. it is highly appreciating to note that you are high qualified person and you have an experience of [ time span] years. 

Make sure that you do not make the same mistakes next time. To clear your doubt for your performance this time for the interview, we have attached score sheet of the interview with this letter. You can verify it.

For further information, you can surely contact us through [email id] or [contact number], we are always there to assist you. 

Thanking You,

Yours faithfully,

[Your name]

[Designation]

[Date]

Rejection Email After Interview

Letter Template: 4

Rejection Email After Interview

To,

[Name of the recipient],

[Address of the recipient],

[Date].

Dear candidate,

 sub: Rejection of Job Application 

I [ your name ] working in the position of [ position ] in [ company name ] do feel regretful to inform you that your application for the position of [ position ] has been not been selected. 

I do completely agree with the fact that you have been at your best I had seen you performing beyond excellence. But I am sorry to inform you with the fact that the management did not find enough potential in you to perform in the interview.

As a HR manager of the company, I do admit with the fact that you have worked hard and come all the way from [ name of location ] to appear for the interview. 

But your answers actually did not meet the quality parameters of the company. You did not meet the expectations of the management.

We do agree that you are intelligent, wise and assertive in your views, however we cannot select you.

We had checked your profile and found that you have a post graduation degree from [ university name] and have an experience of [ timespan] years.. We have analyzed the fact that you have not upgraded your skills.

If you are interested to work in this company then you must upgrade your skills. It would be better if you do the course of [ mention course name] before you apply next time in our company.

You will be eligible to apply once again after 3 months from this date onwards.

Other candidate selected by the management of the company had better answers for the respective interview questions.

We have attached the information in form of performance sheet along with this letter. You can check the score.

In case , if you have any doubt or query regarding the interview process of our company then you can surely contact us on [ contact number ] or write an email to us at [ email id].

Wish you all the best for your future prospects1

Thanking You,

Yours Sincerely,

[ your name]

[ designation]

Rejection Email After Interview

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