Reject Vendor Proposal Letter: 8 Templates

Are you still finding some sample letters regarding a letter to decline vendor proposal due to lack of understanding? Then now you are in right place to complete your letter. Here it’s too much important to mention the points with some relevant words to clarify your message to the recipient.

You can easily use our sample letters to complete your letter in a proper format. Now just follow our below letters and complete your letter without any mistakes.

Letter Template: 1

Reject vendor proposal due to High Quote

Dear (Name of the person),

I want to let you know that our firm ABC has evaluated the proposal which was submitted by your firm XYZ. After careful consideration, we regret to inform you that the proposal was not selected because the amount you proposed for the products is high that is why we cannot proceed further with that.

The full proposal was just fine, but you were beaten on price. Nobody will be ready to pay such a high price in this epidemic situation. The majority of people will be willing to pay less in return for good quality. You should be careful about your prices in your future proposals.

With the prices, you will be able to compete in the market. If you want to run your business for a long time and want to earn profits then you have to be careful with the consumer’s demand.

I hope you understand what I am trying to say and will make changes to your proposal so that it will get selected next time. 

I very well know how much time you have spent making this proposal. Rejection is never a failure but it shows that you are one step closer to success.

You should spend little time understanding the market mechanism and its behavior. I am pretty sure that the proposal you make after knowing about the market will be the best. It will also get selected by many good firms.

I hope I will see your proposal in the coming future.

Regards,

ABC

reject vendor proposal due to high quote

Letter Template: 2

Reject vendor proposal due to high price

[Name of the sender]

[Insert the Sender’s Designation]

[Name of the company]

 [Contact details and address of the sender]

[Insert the Date of sending the letter]

To,

[Insert the Receiver’s Name]

[Designation of the receiver]

[Name of the company]

[Insert the Receiver’s Address]

[Contact details of the Receiver]

Sub: Letter to Decline Vendor Proposal Due to High Price

Dear [Name of the recipient]

We are writing this letter to you on behalf of our company [Mention the name of the company] to inform you that, your proposal regarding [Mention the details] has been evaluated by our higher authority.

With careful study and proper consideration, we would like to let you know that, your proposal has been rejected by us for the high price of the products. Due to this reason, we are unable to work with you in this aspect [Mention details].

Nowadays, this price is not affordable for everyone as many people want to get products at a very minimum price.  Therefore, you got beaten by other firms.

I hope you will try to realize my problem in this regard. Though getting rejected for once is not a miserable thing in life, just try to improve your service and offer prices affordable for everyone.

Have a good study about the market and its customers for your better understanding. We will be working together very soon.

I hope to see a very special proposal from you next time.

Thank you very much.

With regards,

[Name of the sender]

reject vendor proposal due to high quote

Letter Template: 3

Reject vendor proposal due to high price

[Name of the sender]

[Insert the Sender’s Designation]

[Name of the company]

 [Contact details and address of the sender]

[Insert the Date of sending the letter]

To,

[Insert the Receiver’s Name]

[Designation of the receiver]

[Name of the company]

[Insert the Receiver’s Address]

[Contact details of the Receiver]

Sub: Letter to Decline Vendor Proposal Due to High Price

Dear [Name of the recipient],

First of all, we want to thank you and your entire team of [Mention details] for spending time offering such an attractive proposal to our company [Mention the name of the company] on [mention the date].

Though your proposal was good, we are sorry to let you know that after careful consideration, we could not accept that as the prices of the products were really very high.

In the market where we conduct our business, the customers are not willing to spend that much money on a single product related to [Mention the details], and therefore, we could not do business with you this time.

Though we want to thank you for your hard work for all these days to submit this proposal, we would like to request you to think about the market and customers around us, to get to know your business far better.

So, we hope next time you will be able to create a very attractive proposal for us.  We wish that we will be very successful business partners in the future.

Hope for your success shortly.

Thank you very much.

With regards,

[Name of the sender]

reject vendor proposal due to high quote

Letter Template: 4

Reject Proposal Due to Less Understanding

Dear (Name of the person),

I really appreciate all the time and effort you have put into making a proposal for our firm. Unfortunately, despite your best efforts I had to inform you of the heavy heart that we have not chosen your proposal.

There are always different people in different areas, the demands and taste of the people’s preferences always vary with the places where they live.

In your proposal, we have found high prices with a large number of varieties of the products. This combination can definitely get approved in metro cities but the proposal that we needed this time is for the small towns.

In these areas, people have no interest in a large variety of products and also they are never willing to pay high prices for any product.

So, you have to be very careful while submitting a proposal for this market. Your proposal should always be flexible according to the market and customers.

We have to face so many challenges in choosing the best proposal. Also, we have to see it in every aspect and cannot neglect the needs of the customer.

We appreciate that you have a sense of how the market functions but the proposal you suggested is not suitable for this kind of market. 

I hope you take my suggestion as a positive note and will not mind anything. Thank you for submitting your proposal. I definitely look forward to a better proposal from you.

Regards,

XYZ

reject vendor proposal due to high quote

Letter Template: 5

Reject Proposal Due to insufficient Information

Dear (Name of the person),

I am so sorry to tell you that I won’t be able to accept your vendor proposal. I know that it takes a lot to prepare a proposal, but it should carry relevant information.

The information which is expected from the proposal is not sufficient. You must provide sufficient information that explains how you will fulfill the client’s needs.

You should also provide more information like how you can be beneficial to them. The proposal should never be lengthy and needs to get to the point. There are so many flaws that make us reject the proposal.

It was a completely vague proposal. I want you to do some adequate research and should learn how the market mechanism works. 

I hope that you will not feel demotivated and start working on it. You need to do hard work on your proposal.

You don’t need to always accept what you did in your life, but you should always be ready to learn from your failures. It is something which you really need to learn, and I know that one day you will show your success in this. 

I completely appreciate your efforts, and I hope that you will not let yourself down. If you have any questions regarding the proposal, I am always ready to help you with that; please contact ABC at 555555555 or [email protected].

Regards,

XYZ

reject vendor proposal due to high quote

Letter Template: 6

Reject Proposal Due to Bad Management

Dear (Name of the person),

Thank you for the time and effort you spent offering your proposal to our firm. I appreciate the time and effort you have given in making this proposal.

There was really tough competition between different firms’ proposals, and it is really difficult for us to choose the best one. However, we have decided not to accept your proposal, and we are really sorry about that.

The management summary of a proposal was not good enough to get selected. It is the only thing which your proposal lacks behind. While making a proposal, you should be very careful about making a management summary.

It needs to be good. It is not a summary of the contents, but it is a summary of the benefits to the customer. Nowadays, the customers are educated, and they always want to know in which manner the product is beneficial for them. customers never spent money from their pocket blindly.

I hope that you will not get disheartened by our decision and will take it positively for your next trial and I am very sure that you will give the best proposal to us in the coming days. Rejections always proved to be good for us. It always makes us better day by day.

If you do some market survey and meet the consumers of the particular area then you will come to know how you could make the management summary better. I hope that you will make some necessary changes and make it the best proposal for the firm. 

Regards,

XYZ

reject vendor proposal due to high quote

Letter Template: 7

Reject Proposal Due to Lack of Variety Products

Dear (Name of the person),

We regret to inform you that after evaluating your proposal carefully we cannot accept it. I know that it is your new firm and you wanted it badly. I am so sorry for declining it due to a lack of availability of varieties of the product that is why we cannot proceed forward regarding the proposal.

Other things of a proposal such as the description of the price, management summary, and important information related to products are perfect, but we are planning to offer a high range of variety which is missing in your proposal.

We want a proposal in which we can offer 99% of customer satisfaction which can be fulfilled only by the variety of the products.

I can understand that making a proposal is not an easy task, and it takes a lot of study about market and consumer behavior.

Nowadays customers are not only impressed with the lower prices but also want a high range of variety in different products. Customers always show interest in exploring new things, so you must try to make a proposal in which you can also add variety to the products.

I hope you will take this rejection as a positive note and will try to make changes to your proposal so that it will be accepted in the future. 

It is the beginning of your business, and I hope that it will reach its heights and your proposal will be in high demand by the firms. Wish you luck and hope that our paths will cross in the future.

Regards,

XYZ

reject vendor proposal due to high quote

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