Refusal Letter for Job Offer: 4 Templates

You must be clear about your view of refusing the job offer for any post that you have been selected for. You must specify exactly why you are actually resigning from the job.  You must be polite with your words while you refuse the job offer.

You need to keep the letter-writing short and simple. In order to write a refusal letter, you can choose any of the templates given below. It will save you time. 

Letter Template: 1

Refusal Letter for Job Offer

[Insert or write the address of the sender]

[Insert or write the date]

[Insert or write the name of the recipient]

[Insert or write the post of the recipient]

[Insert or write the name of the company]

[Insert or write the address of the company]

Subject: Application for cancelling the job offer 

Dear Sir / Madam, I [ your name] would like to express thanks to the hiring team of [ company name] for finding me eligible and choosing me for the position of [ position ] in your esteemed organization.

I am writing this letter to let you know that I would not be able to join your organization on [ date of joining ] . I am really sorry to inform you right before the day of joining.

I am very well aware of the company’s position in the market. [ your company name] is among the topmost companies in US. I would have definitely,made a better career over here under the superior quality of staff members. 

I will not forget the honor and respect you have given to me on the day of interview. I never thought you will be helping me to clear the interview so easily. 

I had a desire to join your company by the given joining date. I have some personal constraints which are not actually permitting me to join your company. 

As a matter of fact, my husband, Mr. [ your husband’s name] is relocating to [ name of the city] in the [ mention state name] of US, I do not think that it would be possible to covering a distance of [ mention distance ] and coming to work. 

It would not also justified from my point of view to ask for more hike in the salary from the hiring team of [ company name]. 

I had spent enough time reconsidering the fact of staying and working from here. But my family constraints are not letting me take such drastic steps. In due course of time, if the things turn out to be favorable then I will take a chance to join your company. I am sorry that I would not able to join you. I would request you to cancel my offer letter. 

Thanking You,

Yours Faithfully,

[ your name] 

Refusal Letter for Job Offer

Letter Template: 2

Refusal Letter for Job Offer

[Insert or write the address of the sender]

[Insert or write the date]

[Insert or write the name of the recipient]

[Insert or write the post of the recipient]

[Insert or write the name of the company]

[Insert or write the address of the company]

Subject: Application for cancelling the job offer 

Dear Sir / Madam,

I { your name] will always remain obliged to the hiring team of [ company name] to recognize my talent and my efficiency to work in the position of [ designation ]  

I am very happy that your selection criteria have been quite just. Amongst [ number ] of candidates on the day, you had found me suitable for this respectable position. 

However, I am sorry to inform to you that I had to decline this job offer. I know that the position that you are quite promising for the upliftment of my career. 

The day before yesterday, I had received the offer letter from your end . I had read the terms and conditions properly and found quite feasible for me.  I would also like to appreciate for the paid leave opportunities that you are giving to the newcomers who are not even a day old in the company. 

I am quite sorry to inform you that I am not comfortable with the salary structure that I am getting from your company.

I had expected something more than the base amount of $[ amount ] from your company. 

As I understand that [ your company name] is running for last [ time span] years with a ranking of [ position ] in the US market, it would not have been difficult for the hiring team to offer my expected amount.

I do believe that you have the salary negotiation letter with you. I had clearly mentioned the amount from your end. I had already informed you that I have an experience of [ time span] years in the field of [ field name], I do think that I deserved from your company.

Finally, I must inform you that I will not be coming anymore to your office. It was nice talking to you. It had been a good learning experience. 

I am refusing the offer from the company to join in the position of [ position]. 

Thanking You,

Yours Faithfully,

[ your name] 

Refusal Letter for Job Offer

Letter Template: 3

Refusal Letter for Job Offer

[Insert or write the address of the sender]

[Insert or write the date]

[Insert or write the name of the recipient]

[Insert or write the post of the recipient]

[Insert or write the name of the company]

[Insert or write the address of the company]

Subject: Application for cancelling the job offer 

Dear Sir / Madam,

I do regret that I would not be able to join your company on [ joining date]. I will remain grateful for the opportunity that you have given to work in the position of [ position] . 

I am quite impressed with the work environment of [ company name] and also the professional behavior of the hiring team.

In fact the arrangement for the interview was highly systematic on [ mention date of interview]. There were so many rounds of interviews which had included verbal and written. Appearing for the online examination had been an excellent learning experience for me. I was able to answer all the questions easily.  I did not feel nervous and tired while facing the interview board. It was indeed an interesting conversation with everyone. 

I am declining the job offer because I has been selected for a position for which I do not have any practical experience. On the contrary, I do have an experience period of [ time span ] years in [ mention another field name]. I am capable to perform in that field very efficiently with my knowledge, leadership and effective communication skills. 

I had already given you the information in concerning with my experience for a period of [ time span] years and also my educational background.

I have done my specialization in [specialization name] during my graduation from [ university name]. I do not have a specialization in [ specialization name] . This is the reason I would not be perform in the role of [ position ] that you have offered me. 

I do have not any issue regarding the salary package that you have offered to me. It is extremely feasible for me. But I will not be performing in the role of [ position ]. 

I am thanking you for the job offer in your company. Hope that our paths cross again.

Thanking You,

Yours Faithfully,

[ your name] 

Refusal Letter for Job Offer

Letter Template: 4

Refusal Letter for Job Offer

[Insert or write the address of the sender]

[Insert or write the date]

[Insert or write the name of the recipient]

[Insert or write the post of the recipient]

[Insert or write the name of the company]

[Insert or write the address of the company]

Subject: Application for cancelling the job offer 

Dear Sir / Madam,

I am sorry to inform you that I will not be able to join [company name] on [effective date]. I will surely explain for why I am not joining the company of yours. 

In fact, I would never mind saying that I had the best conversation during the interview with the entire hiring team. I am really grateful for the opportunity given to me for voicing my opinion on the topic of [mention topic]. 

As you have come to know on the day of the interview and also checked my profile that I have completed my graduation from [ university name] and also worked in different companies for [ time span] years and  in different positions, I have worked all throughout my career in afternoon shifts.  I have to fulfill the responsibilities of family members. You have given me the job offer for early morning shift. At the same time , it would be too difficult for me to commute from home early in the morning.  

 You might remember that I had already stated my difficulty of coming to office in the early morning hours. I am sorry to say that you may have missed out the information from my end. 

I had received the offer letter today. I had tried to call you up for explaining my problem for not coming to your company in odd hours. However, your phone number was sounding busy. Therefore, I thought of writing down the letter to you and explaining my difficulty. 

I have read the offer letter and checked the terms and conditions suitable for me. I am happy with the salary package that you have offering me for the position of [ position ]. 

However, I would not be able to join your company due to unusual shift timing . Hence, I am declining the job offer sent to me. I will not joining tomorrow. But we can hope for the best for tomorrow.

Thanking You,

Sincerely Yours,

[ your name]

Refusal Letter for Job Offer

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