Claim Authorization Letter: 4 Free Templates

Passing someone your authorization power is willingly giving them the power to take control over some particular paperwork 🧾, or official process that involves signature and formal πŸ‘” interaction. 

When you authorize someone for a refund πŸ’², you give your power to take the refund on your behalf. You can carry out this process of refund authorization with a simple authorization letter βœ‰οΈ. Let’s dive in deeper to get more details.

What to Write in a Refund Authorization LetterΒ 

When you write πŸ–ŠοΈ a refund authorization letter, it will be addressed to some highly reputed authorities of a bank or company. Therefore, you should be very keen πŸ€“ while writing this letter. Let’s help out in forming this refund authorization letter. 

  • Start writing the letter πŸ“¬ by addressing the intent behind it. You should write your name πŸͺͺ to help the reader recognize you in the very beginning.
  • Clearly state your intentions of shifting πŸ” the refund authorization to someone, and mention the name of that person. 
  • You need to include a few points regarding the details of the holder πŸͺͺ who will be taking the authority of the refund. 
  • Write a direct statement regarding your wish to transfer πŸ”€ your authorities related to this refund process to this person, and write his full name. 
  • You should also include your affirmation βœ… in allowing this person to sign the important refund documents on your behalf. 
  • After you have stated all the necessary details, go on explain πŸ—£οΈ your situation that has led to authorizing someone else in place of you. 
  • You should briefly write πŸ“ a few lines about the circumstances that are preventing you from performing the refund yourself. 
  • Acknowledge the entire content of the letter, and hope πŸ™‚ for the addressed recipient to consider this plea for you.Β 

How to Write a Refund Authorization Letter (Tips)

One can be quite confused πŸ€” while conveying themselves in an authorization letter. But you show throw such confusion in the back πŸͺ‘ seat. These tips will help you further in constructing this refund authorization letter effectively. 

Details are the primary part of the letter 

When you write an authorization letter to an organization, you should lay down all the details about the holder and yourself accurately β˜‘οΈ. In a letter such as this, you cannot afford to leave out a single detail regarding the ID card, bank details, and the full name of both of you. Notify the reader regarding all the documents that are attached to this letter. 

Formal and direct

When you write an authorization, try to be as formal and direct πŸ‘‰ as possible. When you are writing with the intent to discuss matters related to paperwork, you should be extremely formal and to the point. Share your contact number ☎️ or email id for further communication, as and when necessary.

Keep the body of the letter short

There’s no need to stretch πŸ“œ the body of the letter. Short served with all the details that are to be written will do. Try to be very precise and particular. Close the letter with a thank you πŸ€— statement. 

Template: 1

Refund Authorization Letter

[Name of the sender]

[Designation of the respective person]


[Name of address]

Subject: letter of authorization for refund

Respected sir/madam,

I [mention your name] writing this letter to inform your company that I authorize the holder of this letter named [mention holder name] to claim my back-pay since I cannot get it in person because [mention your suitable valid reason]. 

[Mention holder name] will provide his/her two valid Ids [be specific with the ids name, i.e., passport, voter card, etc.]  for identification and on my behalf, please allow him/her to sign any documents required for the refunded money to my account.

All the necessary documents have been enclosed with this letter; please check the attachment and allow him/her to continue with my claim.

I would like to request you, please do the needful for me as soon as possible because I have some financial issues at my home. This will be a great help to me if you do the needful for me quickly. I hope for your consideration regarding this matter. 

If any further queries are left, do let me know you can reach me at [mention phone number] or through an email [mention email address].

I am looking forward to hearing from you.

Thanking you


[Sender Name]

Refund Authorization Letter

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Letter Template: 2

Refund Authorization Letter


[ Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the date]

Sub- Authorization for refund.

Dear, [ mention the name of the recipient]

I [ mention your name] want to state that as I was about to get my refund on [ mention the date] for [ mention the purpose] but I will be unable to take it as some urgent work came and I have to do it so I am authorizing [ mention the name of the person] who is my [ mention the relation] to take the refund from you on the mentioned date.

She will be showing you an id card so that will become proof for you, she is a genuine person you can totally trust. For proof purposes you can take a sign where it will be written that refund is taken by [ mention the name of the person] on [ mention the name date] and you are not responsible for anything.

  Please kindly give the money to her as I require the money urgently that’s why I am sending her to you. In addition to this as I was unable to inform you about this personally, I apologize to you for that. She will provide you with all the information that is required to pay the refund, there will be no problem if you do this for me. Please cooperate with us.

I hope there is nothing wrong  if she takes the refund in place of me, this is very urgent for me. I hope you will understand my situation. With this letter you will get the necessary documents. If you have any queries regarding the same then kindly contact me through my contact details mentioned below. Hope you will cooperate. Thank you so much for your time.

With regards, [ mention the name of the sender]

[ Mention the designation]

[ Mention the address of the sender]

[ Mention the contact details of the sender]

Refund Authorization Letter

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(pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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