Refund Authorization Letter: 4 Templates

Template: 1

Refund Authorization Letter

[Name of the sender]

[Designation of the respective person]


[Name of address]

Subject: letter of authorization for refund

Respected sir/madam,

I [mention your name] writing this letter to inform your company that I authorize the holder of this letter named [mention holder name] to claim my back-pay since I cannot get it in person because [mention your suitable valid reason]. 

[Mention holder name] will provide his/her two valid Ids [be specific with the ids name, i.e., passport, voter card, etc.]  for identification and on my behalf, please allow him/her to sign any documents required for the refunded money to my account.

All the necessary documents have been enclosed with this letter; please check the attachment and allow him/her to continue with my claim.

I would like to request you, please do the needful for me as soon as possible because I have some financial issues at my home. This will be a great help to me if you do the needful for me quickly. I hope for your consideration regarding this matter. 

If any further queries are left, do let me know you can reach me at [mention phone number] or through an email [mention email address].

I am looking forward to hearing from you.

Thanking you


[Sender Name]

Refund Authorization Letter

Letter Template: 2

Refund Authorization Letter


[ Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the date]

Sub- Authorization for refund.

Dear, [ mention the name of the recipient]

I [ mention your name] want to state that as I was about to get my refund on [ mention the date] for [ mention the purpose] but I will be unable to take it as some urgent work came and I have to do it so I am authorizing [ mention the name of the person] who is my [ mention the relation] to take the refund from you on the mentioned date.

She will be showing you an id card so that will become proof for you, she is a genuine person you can totally trust. For proof purposes you can take a sign where it will be written that refund is taken by [ mention the name of the person] on [ mention the name date] and you are not responsible for anything.

  Please kindly give the money to her as I require the money urgently that’s why I am sending her to you. In addition to this as I was unable to inform you about this personally, I apologize to you for that. She will provide you with all the information that is required to pay the refund, there will be no problem if you do this for me. Please cooperate with us.

I hope there is nothing wrong  if she takes the refund in place of me, this is very urgent for me. I hope you will understand my situation. With this letter you will get the necessary documents. If you have any queries regarding the same then kindly contact me through my contact details mentioned below. Hope you will cooperate. Thank you so much for your time.

With regards, [ mention the name of the sender]

[ Mention the designation]

[ Mention the address of the sender]

[ Mention the contact details of the sender]

Refund Authorization Letter

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