How to Write a Recommendation Letter: 10 Free Templates

Have you been asked to write a letter of recommendation for someone? 🤔

It might seem like a lot of pressure to do so. Well, today is your lucky day; I’ve got some awesome tips for you that have magically worked for me! 🤩

It is usually good to understand some of the essential elements and layout specifications before you start drafting if you are requested to compose a letter endorsing someone’s talents. 

In this post, I will define a recommendation letter, review the procedures involved in creating one, and offer samples and templates to aid your writing. ⤵️

What is a recommendation letter

Recommendation letters complete an application. Recommendation letters may be an important part of someone’s candidacy and can set them apart from other candidates. 

As a result, it’s crucial that the letter is written effectively, considerate, and offers a powerful recommendation of the person.

The letter should be written by an individual who is familiar with the recipient and who is qualified to comment on their skills and abilities. 

This might be a previous coworker, instructor, guide, or another business or social connection. The author should back up their assertions regarding the subject with actual instances and stories.

Now that you know what a recommendation letter is- you can take notes on what you should rightly include in a recommendation letter. Let’s dive right in ⤵️

What is to be included in a recommendation letter

Over the years, I have written recommendation letters for numerous people- and it took me a while to get it right.

What sounds easy isn’t actually a piece of cake- and I will definitely not want you to fall into the same time trap! ⏱

Know what you should include in your recommendation letter, and save time! ⤵️

Include an introduction

The start of the letter should include your name and your connection to the individual you are recommending. Included here should be the length of time and title of your relationship with the subject.

Include personal characteristics

The letter should also refer to the applicant’s character, professionalism, and communication abilities. Once more, you should back up your statements with concrete instances.

Include an assessment of skills and abilities

An evaluation of the applicant’s talents and skills concerning the post for which they are being considered should be included in the letter. To support your arguments, you should include particular instances and stories.

Include the recommendation

A firm endorsement for the individual being recommended must be included in the letter. You should convey your belief in the applicant’s potential for success in the job for which they are applying.

Include the individual’s accomplishments

Any noteworthy achievements or successes of the individual being suggested should be highlighted in the letter. Prizes, articles, or other forms of acknowledgment may fall under this category.

Include your contact information

In case the receiver has concerns or requires further details, the letter should provide your contact details. This includes your name and residential address, your telephone number and email address, etc.

How to write a recommendation letter (Tips)

A letter of recommendation has to be thoughtfully crafted, excellently written, and offer concise and persuasive support of the individual being suggested. 

These personal tips will surely help you put together a perfect recommendation letter ⤵️

Gather information

Gather as much information as you can on the individual’s qualifications, activities, and successes. This might include their resume, academic records, job instances, or any other pertinent documentation. To understand the individual’s objectives and desires, you should also speak with them.

Be sincere

Even if you want to give the individual a glowing recommendation, it’s crucial to be truthful about the positive and negative aspects. Be careful not to overstate your candidates’ successes or abilities since this might hurt your candidates’ chances.

Understand the purpose

Make sure you are aware of the applicant’s qualifications for the job or role before drafting the letter of recommendation. This will make it easier for you to customize the letter to the particular needs of the post and highlight the applicant’s pertinent qualifications.

Be specific

To prove your claims and give particular information about the individual’s qualifications and achievements, use real-life instances. This will support your points in the letter and make it more persuasive.

Be positive and enthusiastic

The letter should be written in an upbeat, optimistic tone that demonstrates your belief in the recipient’s potential and ability. This will make the letter stronger and more engaging. Avoid utilizing words that will weaken the letter’s effect, such as unfavorable or poor language.

Use a businesslike format

You can assist in making sure that your recommendation letter is efficient, simple to read, and effectively communicates what is said by following a formal structure.

Use a formal letter structure with an opening, a body, and a closing that are all brief and simple. Make sure to thoroughly check the letter for grammatical and typographical issues.

Letter Template: 1

Letter of Recommendation for A Sorority

[Mention the name of the sender]

[Mention the address]

[Mention the contact details]

[Mention the date]

To

The

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact details of the recipient]

Subject- Letter of recommendation for a sorority

Dear [Mention the name]

I graduated from [Mention the name of the university] in [Mention the place]  and am pleased to have been a member of the fraternity [Mention the name]. I am aware that only strong, independent women are admitted to this fraternity, and I think Alexa would make a wonderful addition. I have had the pleasure of knowing Alexa her entire life and watching her develop into a stunning young woman. [Mention the name] is the daughter of my best friend.

She consistently receives praise from her professors, and as far back as I can recall, [Mention the name] has been an honor student each year. She has excelled academically throughout high school and has won the title of homecoming queen three years in a row.[Mention the name] Instructors, professors, trainers, and mentors are able to identify a remarkable pupil immediately away. She competes in local tournaments in both tennis and golf, where she excels.

While Alexa’s abilities and accomplishments are astounding, she also knows when to have fun. She is a part of numerous social groups, and it is obvious that she contributes significantly to each one of them. She is enjoyable to be around and always looks out for everyone’s enjoyment. She is incredibly mature for her age at [Mention the number] and frequently appears to be an adult in comparison to her classmates.

My time at [Mention the name] improved my quality of life, and I made good friends there with whom I remain close to this day. [Mention the name] could fit into any sorority, but I think she should have the same wonderful experience I did in the caring [Mention the name] sisters.

Sincerely,

Thank you very much,

From

[Mention the name of the sender]

[Mention the address]

[Handwriting signature]

[Mention the contact details]

[Mention here, if there is any post note to be given]

Letter Template: 2

Recommendation Letter for PhD

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Recommendation letter for PhD.

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

The opportunity to propose (Mention the name of applicant) for the PhD post in ( Mention course/study area name) at your institution makes me happy. I have instructed (name of applicant) in the subject areas of the previous (tenure in years) (subject areas). I’ll be thrilled to see him or her succeed in this specific field.

The issue (Mention the title) he or she has suggested is crucial for the current situation and necessitates significant research. It would be advantageous for all the industrial participants in the ( Mention the sector name) as well as academicians who can obtain current information on the topic.

Under my guidance, (Name of Applicant) has finished a research study on (Name of Project) during the course of (duration). I have seen firsthand how productive they are at work, how they can think critically, and how curious they are to learn more. Additionally, he or she has excellent interpersonal skills and the capacity to mentor and direct peers.

(Name) is a straightforward person who respects others and abides by the law. His or her work on experiments and studies, whether done independently or in groups, has been extremely fulfilling. Being analytical thinkers, they are inspired by fresh intellectual difficulties. This character feature drives him/her to seek out original answers to practical issues and a deep desire to make the world a better place.

Thank you so much, 

[Mention the of the sender]

[Mention the phone number]

[Signature]

Letter Template: 3

Engineering Letter of Recommendation

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Engineering letter of recommendation.

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

I, (Mention the sender name), am the math instructor at (Mention the name of the college) college. I’m excited to have the chance to suggest (Mention the job post) for admission to your university (Mention the name of the university). I have been teaching (Mention the subject) in the senior secondary classes for (Mention the numbers) years, and he strikes me as a dedicated, hardworking, and eager student with strong social ideals.

He is enthusiastic about his studies and enjoys experimenting with various equation-solving formulas and techniques. He is often very engaged in class and has excellent comprehension abilities as well as the ability to come up with original ideas. He is an enthusiastic person who commands attention in crowds. He exhibits outstanding leadership qualities as well, since he is our block’s most distinguished peer mentor. It is commendable that he is able to operate both independently and in teams.

In addition to his academic achievements, his oratory and communication abilities make him a skilled debater and narrator for the college’s cultural events. He can incorporate art with disciplines like mathematics and has fantastic innovative ideas. In his final year, he developed holiday celebrations for mathematically inclined people using graphs and slideshows.

He will achieve his goals and acquire the in-depth practical expertise in the field that he so richly deserves with the aid of practical learning and higher education at your university. 

I appreciate you

Sincerely

[Mention the of the sender]

[Mention the phone number]

[Signature]

Letter Template: 4

Recommendation Professor Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the Email address]

[Mention the date]

Subject- Recommendation Professor Letter

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient],

At this time, I’d like to strongly suggest (Mention the name), (Mention the degree). For the position of (Mention the job position) at (Mention the name of university) university. Despite lately virtually carrying out the duties of a full professor, he has held the title of associate professor at the university for the previous (Mention the numbers) years. In my capacity as his dean, I believe (Mention the name) is perfectly qualified to be elevated to the post of professor, and I implore you to bestow upon him this title, along with the obligations and advantages that come with it.

Over the past, (Mention the numbers) years, (Mention the name) has carried out fascinating research, particularly in the field of population mobility. His various writings on the subject have gotten positive reviews and have had a big impact on hypotheses about how people moved from (Mention the place name), where civilization originated, to what is now the continent of (Mention the name of the continent name).

With members of the (Mention the name of the department) department, he has traveled to dig sites in (Mention the place name) on multiple occasions to share his knowledge of population migration theory and the influence of the environment on cultural shifts within a group.

(Mention the people) courses on population migration, human-environmental interactions, linguistics, the history of domestication, and forensic anthropology are in high demand among students.

Thank you for submitting,

[Mention the of the sender]

[Mention the phone number]

[Signature]

Letter Template: 5

University recommendation Letter

[Mention the date]

To

[Mention the designation]

[Mention the university name]

[Mention the address]

Subject: Recommendation letter for university

Respected sir or madam,

I am [mention your name], a professor, to be more specific, the HOD of [mention the name of the subject] at [mention the name of the college]. This letter is written by me to recommend [mention the name of the student] for [mention the degree] in your esteemed university.

He or she is a talented, dedicated person and has always been bright in academics. I have been knowing him or her for the last [mention the number of years] now, and he or she has never disappointed me.

He or she has never scored less than [mention it] and has always topped every exam. Whenever he or she faces any problem in [mention the name of the subject], he or she turns to me and asks me to guide him or her. He or she is a fast learner, and it doesn’t take too much time to make him or her understand. 

Judging him or her all these years, I can say that he or she has the very capability to grow more in life and be someone truly successful. Lately, when I call him or her and ask about his or her future plans, he or she tells me that he or she wishes to be a [mention it], and for that, he or she wants to pursue [mention the degree].

I believe that he or she deserves a chance to learn more in your reputable university as your institution is known to shape the future of bright students and prepare them for success.

Therefore, I would once again strongly recommend [mention the name of the student] for a degree in [mention it]. In case you seek any more details or require any further information, then drop a mail at [mention the email ID].

I will be glad to answer whenever I get time. 

Have a good day.

Thank you

Sincerely,

Letter Template: 6

Security Manager Recommendation Letter

[Mention your name]

[Job title]

[Company name]

[Address, zip code]

[Phone]

[E-mail]

[Date]

[Addressee’s name]

[Job title]

[Company name]

[Address, zip code]

[Phone]

[Email]

Subject- Recommendation letter for Security Manager

Dear [mention addressee’s name]

I am going to write this letter regarding a recommendation of a very skilled and efficient person (Name of the person).

He/she is appropriate for the job of Security Manager in your company (mention the name of the company).

I can assure you that he/she is in this job profession for a very long time. He/she is well-skilled and an expert in this job.

So I would like to recommend him/her for this Post with many words of honor. He/she is an amazing and hard-working person.

He/she has great skills in team management. He/she has impressive analyzing power also.

As, I have quite a positive experience working with him/her, so you can trust my recommendation in this regard.

He/She has job experience of about (mention period) years in this field. He /she has all required educational certified qualifications (mention degree) which I will provide you with in this letter.

I hope you will go through with this recommendation. I will recommend him/her for the current job requirement (mention details of the job) in your company. You can trust my recommendation.

For any details, you can contact me at my office through the given office number here (mention the company’s number).

I will be always there to help with clearing your doubts. You can also send me an email regarding any issue (mention your email address).

I want to thank you for giving me this opportunity to recommend someone for your company in a particular job profile. Hope you will like it.

Thank you

Sincerely

(Your name)

Letter Template: 7

Travel Consultant Recommendation Letter

[Mention your name]

[Job title]

[Company name]

[Address, zip code]

[Phone]

[E-mail]

[Date]

[Addressee’s name]

[Job title]

[Company name]

[Address, zip code]

[Phone]

[Email]

Subject- Recommendation Letter for Travel Consultant

Dear [mention addressee’s name

About the recommendation for the position of travel consultant for your company/travel agency (name of the travel agency/company), I would like to drop some lines regarding this.

I want to recommend to you an amazing person (name of the person) for the job of a travel consultant, and I assure you he/she will carry on this job with full responsibility.

He/she has secured all the eligibility criteria to get this position in your travel agency/company. He/she has been doing this work very long time with strong experience.

So I would highly recommend him/her for this very post of a travel consultant. He/she has an amazing talent for communicating with people as well as he/she has the skill to narrate information interestingly.

As I have worked with him/her and known him/her for a long time, you can trust me in this regard.

I assure you he/she will serve his/her job with full loyalty and responsibility. He/she has an experience of about (mention period) year.

I am providing his/her with all certificates and documents at your convenience. (Provide certificate and documents). I wish you very good luck with your agency.

I am attaching my contact details and the recommended person’s contact details to address your queries regarding this. I am always available for help.

(Mention contact details will email address)

Therefore, I want to thank you for asking me for recommendations. I hope you will like it.

Thank you

Sincerely

(Your name)

Letter Template: 8

Technical Support Engineer Recommendation Letter

[Mention your Name]

[Mention the Job Title]

[Mention the Company Name]

[Mention the Address, Zip Code]

[Mention the Phone]

[Mention the Email Id]

[Mention the Date]

[Mention Addressee’s Name]

[Mention the Job Title]

[Mention the Company Name]

[Address, Zip Code]

[Mention the Phone]

[Mention the Email]

Subject- Recommendation letter for Technical Support Engineer

Dear [mention addressee’s Name],

I am writing this letter to recommend you a very talented person (mention the person) who is fit for the job of Technical Support Engineer in your company (mention the company).

He is a polite but smart person and hardworking too and has the proven experience of (mention the years worked), so I hope you will be happy to have such a person in your company.

As my friends and I know him know from my previous company named (mention the name) so I can surely recommend him to you for this job post.

He has all the required degrees (mention the degrees ) as well as many other certificates (mention the certificates name), has the ability to work under pressure as well, has a good understanding of web services, and also has an understanding of other databases systems and many more. He also has good time management, which is his plus point.

If you want any other information or have any doubts about him you can contact me at my other number (mention the number) or you can even come to my office directly or send an email at (mention the email id).

So wishing you all the best if you ever work with such an amazing person ever in the future. 

Thank you for your trust and respect 

Sincerely,

[Mention you’re Name].

Template: 9

Desktop Support Engineer Recommendation Letter

From,

(Name of the correspondent)

(Address of the sender) 

(Mention designation)

(Company Name)

(Date)

To,

(Name of the recipient)

(Address of the recipient) 

(Mention designation)

(Company Name)

Subject- Recommendation letter for the desktop support engineer.

Dear [mention addressee’s name], 

I am hereby writing this letter to recommend (mention name) for the position of a desktop support engineer.

I have known (mention name) since my college days. We have worked on many projects together, and it was a pleasure to work with (him or her) and can thoroughly vouch for (his or her) characteristics and abilities. 

For projects, the mentioned name always took the initiative to make sure that (his or her) work went exceptionally well.

(He or she) is computer savvy and enjoys supporting others with (his or her) technical knowledge.

(He or she) was successful in his previous job as a desktop support engineer because of (his or) problem-solving abilities along with the strength to give technical instruction and remote troubleshooting techniques. 

As a former desktop support engineer (he or she) was mainly responsible for providing daily technical support for desktops, data, and server management, performing system upgrades in accordance with the urgent requirement of the company.

For the best efficiency of the system, (he or she) was needed to configure end-user software or hardware and test alternative ways to resolve issues. 

For your future reference, a detail of (his or her) previous work duties and academic details has been attached to this letter.

(Mention name) will be an asset to any company that decides to hire him, and I highly recommend (him or her) for the position you have available in your company.

Please don’t hesitate to call me at (mention phone number) regarding any additional queries on (him or her).

Thank you in anticipation.

Thank you. 

Yours sincerely,

(Mention name) 

(Signature of the sender) 

Template: 10

Call Center Manager Recommendation Letter

From,

(Name of the correspondent)

(Address of the sender) 

(Mention designation)

(Company Name)

(Date)

To,

(Name of the recipient)

(Address of the recipient) 

(Mention designation)

(Company Name)

Subject- Recommendation Letter for The Position of Call Center Manager.

Dear [mention addressee’s name], 

It is with much pleasure I am recommending (mention name) for the position of call center manager in your esteemed organization. 

I was (mention name) senior during (his/her) (mention number of years) years of employment at our company, as a call center manager. (He/she) has displayed a level of creativity, humor, and logical awareness, which is quite rare these days.

During (his/her) tenure as a manager, (he/she) made sure that everything goes according to the requirement of the organization. 

Besides having sheer knowledge and experience in this field (Mention name) constantly ensured that the center is functioning at its best and producing extraordinary outcomes.

(He/she) is thoughtful, trustworthy, and empathetic, and (he/she) is the kind of person who never forgets to help others no matter how tumultuous (his/her) own life is.

(Mention name) has the ability to make budgets and perform financial investigations, understanding of production evaluation techniques, excellent multitasking, time management, and leadership skills with compelling problem-solving capability. 

Our company (he/she) was held for preparing an annual budget, scheduling expenditures, developing objectives for the call center’s day-to-day movements, leading useful resource planning to maximize the productivity of resources, and providing call center performance reports by gathering, examining, and summarizing data and trends.

In conclusion, I would highly recommend (mention name), and I have no hesitation in advising you to hire (him/her) for this position. Regarding any additional queries, feel free to contact me at (mention phone number).

Looking forward to hearing from you soon. 

Thank you. 

Yours sincerely,

(Mention name) 

(Signature of the sender) 

Key Takeaways

Your recommendation letter must be brief and straightforward. It must highlight the individual’s qualities and personality traits by providing real-life instances and examples. 

It should be free of any mistakes and include your contact details. It must be written in a respectful and professional tone. 

It must include your relationship with the individual and your recommendation for the role or job position.

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