Professional Apology Letter: 4 Templates and Emails

Everyone has a time when he or she has done something which has offended someone else with whom you have a professional relationship. According to the situation, a simple apology might not work, so to cover up for your mistake, here are a few professional apology letter templates you can go through.

Letter Template: 1

Professional Apology Letter

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

Subject: corporate apology letter 

Respected [sir/ma’am],

I am [mention the name of the sender] working with the [mention the name of a team] in your reputed.  Through this letter, kindly accept my apology for forwarding the wrong reports to one of our biggest clients. I promise you that it was not intentional at all.

Just because of my irresponsibility I have risked so many things for the company. I know I have let the name of our company go down and I deeply apologize for that. I understand that both the company and the client were unhappy to see me perform so casually like this. Just for one mistake, all my good image has now turned into a bad image not only in front of the office but also in front of the clients. 

Whatever I do I know it cannot defend my actions but I would like to inform you that from last week I have been working extra shifts as I have the pressure of [mention a number] major projects on my shoulder. Just because of this reason I got confused and somehow sent the wrong folder to the wrong client.

I am so sorry [mention the name of boss] for my actions. I have already had a talk with the clients and apologized personally for sending them the wrong file and then handed over the right file to them. I am truly sorry for committing such a big mistake and for being so careless. 

It would be an honor if you give me another chance to prove myself worthy of the position. I promise to never repeat such mistakes ever again. I promise to stay more focused and determined towards my work.

Thanking you 

Yours truly,

[Mention the name of the sender]

Letter Template: 2

Professional Apology Letter

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

Subject: corporate apology letter 

Respected [sir/ma’am],

I am [mention the name of the sender] working for [mention the name of the company] as a [mention the name of a high post] and I am writing this letter on behalf of our company. As per your complaint that was reported by you on [mention the date] and I would like to ask for your apology for the inconvenience that was caused because of us. Basically, something like this never happens but we were not at all aware of this and we deeply regret this terrible mistake that was caused by us.

We are so sorry to hear that the product you received from us was defective and didn’t function as promised. We are deeply sorry for the inconvenience. As per our rules and regulations policies, if a product comes out to be defective from the very beginning, we change the whole product with a brand new one free of cost.

As per the proof that you have shared with us which contains an opening video of the package and there only we can notice that the product is partially defective. 

We are seriously very sorry for this and as promised we will be delivering the new product at your doorstep within 3 – 4 business days. I hope we are able to justify our actions. But still we would be very grateful if you give us another chance by shopping from our site again.

Again we apologize for the inconvenience caused due to us but please be patient and still if you have any more questions feel free to contact us again. We hope that we are able to solve your problem and thank you for choosing [mention the name of the company].

Thanking you 

Yours truly,

[Mention the name of the sender]

Letter Template: 3

Professional Apology Letter

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

Subject: corporate apology letter 

Respected [sir/ma’am],

I am [mention the name of the sender] working with the [mention the name of a team] in your reputed. I am writing this letter to kindly ask you to accept my apology for delivering the wrong parcel to one of our regular clients. I promise you that it was not intentional at all. Just because of my casualties I have risked so many things for the company.

I know I have let the name of our company go down and I deeply apologize for that. I understand that both the company and the client were unhappy to see me perform so irresponsibly like that.  

Whatever I do I know I cannot defend my actions but I would like to inform you that due to [mention a good reason for being under pressure] I was having a lot of pressure on myself. Just because of this reason I got confused and somehow delivered the wrong product to the wrong client.

I really apologize from the bottom of my heart [mention the name of my boss] for my actions. I have already talked with the clients and have asked for their apology personally for delivering them the wrong product and then handing over the right product to them. I am truly sorry for committing such a big mistake and for being so careless. I would be very grateful to you if you give me another chance to prove myself worthy of the position. I promise to never repeat such mistakes ever again.

Thanking you 

Yours truly,

[Mention the name of the sender]

Letter Template: 4

Professional Apology Email

[Name of the sender]

[Designation of the respective person]

To,

[Name of addressee]

Subject: corporate apology letter 

Respected [sir/ma’am],

I am [mention the name of the sender] working with the [mention the name of a team] in your reputed. Through this letter, kindly accept my apology for missing the meeting with one of our biggest clients. I promise you that it was not intentional at all. 

Just because of my irresponsibility I became so unprofessional which has risked almost everything for the company. I know I have let the name of our company go down and I deeply apologize for that. I understand that both the company and the client were unhappy to see me perform so casually like this. Just for one mistake, all my good image has now turned into a bad image not only in front of the office but also in front of the clients. 

Whatever I do I know it cannot defend my actions but I would like to inform you that as I was crossing the signal, a truck that was in front of me suddenly took a left turn without any indication due to which I had to hit the brakes and left-right and unknowingly I hit another motor car and the man got blood clots and small cuts all over his legs.

I had to take him to the hospital but the doctors there were making a big scene just because it was an accident case. After that, the police came and I explained everything and everything to them and after everything was over, the meeting time was over and I missed it just because of this reason.

It would be an honor if you give me another chance to prove myself worthy of the position. I promise to never repeat such mistakes ever again. I promise to stay more focused and determined in my work.

Thanking you 

Yours truly,

[Mention the name of the sender]

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